Subcontracting Plan as of 2009.doc

SMALL BUSINESS SUBCONTRACTING PLAN

Company Name:

Company Address:

Contract Period:

Contract Number:

Description of Supplies or Services:

(Typed Name)

(Title)

(Signature) (Date)

TABLE OF CONTENTS

Section Title Page Number

ISSUING AUTHORITY

TABLE OF CONTENTS

1.0 INTRODUCTION

2.0 PLAN

2.1 Administration

2.2 Opportunity to Compete

2.3 Subcontract Clause

2.4 Reports, Studies, and Surveys

2.5 Records

3.0 IMPLEMENTATION

3.1 Approval Authority

3.2 Policies and Procedures

3.3 Management Interest and Involvement

3.4 Training and Motivation

3.5 Assistance to

WOB/SBC/SDBC/VOB/SDVOB/HUBZs

3.6 Make-or-Buy Decisions

3.7 Counseling of Referrals

3.8 Goal Development Methods

3.9 Signature Required

Attachment A – SB/SDB/WOB/HUBZ/VOB/SDVOB Goals Sheet The Plan covers all the facilities and services which are to be provided during the contract period. The model is not intended to replace any existing corporate plan which is more extensive. If you need assistance to locate small business sources, contact: GSA Office of Small Business Utilization at 415-522-2700 or 213-894-3210. Please note that the General Services Administration Region 9 has subcontracting goals of 45% for small business (SB), 18% for Small Disadvantaged Business (SDB), 5% for Women-Owned Small Business (WOSB), 3% for HUBZone Small Business (HUBZ), 3% for Veteran-Owned Small Business (VOB), and 3% for Service-Disabled Veteran-Owned Small Business (SDVO)) for fiscal year 2010.

1.0 INTRODUCTION:

Company has assiduously worked over the years to increase subcontracting opportunities for SBC/SDB/WOB/HUBZ/VOB/SDVOB’s. Policies and procedures have been developed which formalize a program and provide the necessary guidance to our procurement personnel. To ensure the desired results are achieved, Company SBC/SDB/WOB/HUBZ/VOB/SDVOB Subcontracting Program has been made an integral part of the operating procedures of each organization to which this plan applies.

The SBC/SDB/WOB/HUBZ/VOB/SDVPB Program at Company is fully integrated across project and functional management. Company’s procurement professionals are continuously trained to develop and utilize SBC/SDB/WOB/HUBZ/VOB/SDVOB’s in support of program and Company requirements. Based on the Company’s past performance in subcontracting with SBC/SDB/WOB/HUBZ/VOB/SDVOB’s and on the Company’s current and future commitment to socioeconomic programs, this plan serves to reaffirm that commitment and provide a system that will afford the maximum practicable opportunity for SBC/SDB/WOB/HUBZ/VOB/SDVOB to participate in the performance of Company contracts.

The plan has specific goals for SBC/SDB/WOB/HUBZ/VOB/SDVOB expressed as percentages of total planned subcontracting dollars available for the utilization of SBC/SDB/WOB/HUBZ/VOB/SDVOB’s and includes all subcontracts that contribute to contract performance. Further, the goal sheet will contain an estimate of total dollars to be subcontracted, with the specific amounts planned for SBC/SDB/ WOB/HUBZ/V/SDVOB’s depicted separately. A description of the principal supplies and services to be subcontracted will also be included, as well as the names of potential SBC/SDB/WOB/HUBZ/VOB/SDVOB subcontractor participants.

2.0 PLAN:

2.1 Administration

The Company Small Business Liaison Officer (SBLO) who will administer the Plan is as follows:

Name:

Title:

Position:

Telephone:

FAX:

Address:

The administrator will:

· work with each first and lower tier subcontractor to search for and develop qualified SBC/SDB/WOB/HUBZ/VOB/SDVOB’s as sources of supply.

· coordinate with the SBC/SDB/WOB/HUBZ/VOB/SDVOB community and government agencies to expand the Company’s list of potential subcontractors.

· assist SBC/SDB/WOB/HUBZ/VOB/SDVOB’s in preparing bids and arranging the engineering and quality assurance support needed to meet specifications and other documentation requirements.

· act as an intermediary between GSA, the Small Business Administration, SBC/SDB/WOB/HUBZ/VOB/SDVOB’s, and the Company in matters pertaining to the administration of this plan.

2.2 Opportunity to Compete

The Company will use the (1) interpret based list of suppliers, Dynamic Small Business Search (DSB) from the Central Contractor Registration, (2) a personal computer database containing a list of capable SBC/SDB/WOB/HUBZ/VOB/SDVOB’s, and (3) the participation in numerous small and small disadvantaged business trade fairs each year. Through these efforts, Company’s procurement professionals will be able to optimize the potential for SBC/SDB/WOB/HUBZ/VOB/SDVOB’s to compete for Company subcontracts.

2.3 Subcontract Clause

The contractor agrees to include the provisions under FAR 52.219-8 (Jan. 1999, "Utilization of Small Business Concerns," in all subcontracts that offer further subcontracting opportunities. All subcontractors, except small business concerns, that receive subcontracts in excess of $550,000 ($1,000,000 for construction) must adopt and comply with a plan required by FAR 52.219-9, "of Small, Small Disadvantaged, and Women-Owned Small Business Subcontracting Plan" (FAR 19.704(a)(9).

2.4 Reports, Studies, and Surveys

Company will submit Standard Forms ISR (Individual Subcontract Report) (or such other form as may be approved and required for use in connection with subcontracting plans by the OFPP), as instructed by the Contracting Officer to the responsible Federal contracting activity (and the SBA if required). Company will also notify subcontractors of their obligation to submit Standard Forms ISR (Individual Subcontract Report) or SSR (Summary Subcontract Report), as appropriate. Further, Company will cooperate fully with all reasonable and appropriate surveys or studies required by the Federal contracting agency and submit periodic reports to the SBA that demonstrate program compliance. Company expressly reserves the right to designate as confidential appropriate portions of any information submitted in or pursuant to all such reports, surveys or studies. For more information and training please go to… www.esrs.gov Reporting Period Report Due Due Date

Oct 1 - March 31 -ISR (Individual Subcontract Report) 04/30

Apr 1 - Sept 30 - ISR (Individual Subcontract Report) 10/30

Oct 1 - Sept 30 -SSR (Summary Subcontract Report) 10/30

2.5 Records

Company will maintain records consistent with the requirement of this plan and Company policies and procedures supporting implementation of FAR 52.219-9.

The following is a recitation of the types of records the contractor will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not limited to, the following:

A. If the prime contractor is not using Dynamic Small Business Search (DSB) from the Central Contractor Registration (www.ccr.gov) as its source for small, small disadvantaged, and women-owned small business concerns, list the names of guides and other data identifying such vendors;

B. Organizations contacted in an attempt to locate small, small disadvantaged, HUBZ, VOB/SDVOB, and women-owned small business concerns;

C. On a contract-by-contract basis, records on each subcontract solicitation resulting in an award of more than $100,000 indicating (1) whether small business concerns were solicited, and if not, why not; (2) whether small disadvantaged business concerns were solicited, and if not, why not; (3) whether women-owned small business concerns were solicited, and if not, why not; (4) whether HUBZone small business concerns were solicited, and if not, why not ; (5) whether VO business concerns were solicited, and if not, why not, (6) whether SDVO business concerns were solicited, and if not, why not and (7) if applicable, the reason that the award was not made to a small business concern;

D. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conferences and trade fairs;

E. Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training program, incentive awards; and (2) monitoring of activities to evaluate compliance; and

F. On a contract-by-contract basis, records to support subcontract award data including the name, address, and business size of each subcontractor. (This item is not required on a contract-by-contract basis for company or division-wide commercial plans.)

G. Additional Records:

3.0 IMPLEMENTATION:

3.1 Company Approval and Authority

This plan will be implemented after proper approval by and under the authority of the Contracting Officers.

3.2 Policies and Procedures

Company maintains a comprehensive set of policy and procedure manuals which define Company standard business practices. These manuals describe management responsibility and provide Company guidance and intent relative to the implementation of government contracting policy.

3.3 Management Interest and Involvement

In an effort to obtain total involvement of all requirements, proposal, and procurement personnel, Company management has a policy to award a percentage of all subcontract dollars to SBC/SDB/WOB/HUBZ/VOB/SDVOB’s. Company project, line, and administrative managers at all levels are strongly committed to the success of our subcontracting efforts with SBC/SDB/WOB/HUBZ/VOB/SDVOB’s. Their interest and involvement are demonstrated by active participation in developing and implementing plans for achieving aggressive subcontracting goals. Company management cited in this plan and the SBC/SDB/WOB/HUBZ/VOB/SDVOB Liaison Officer conduct a periodic review with managers to assist in problem solving and to provide guidance on policy issues.

3.4 Training and Motivation

Company conducts extensive internal training courses for line, procurement, and staff managers at all levels of responsibility. These courses provide a means of orienting management, requirements and acquisition personnel in government and Company policies and procedures. The training course covers basic requirements and theory. In addition, specific case histories documenting company experience in implementing various SBC/SDB/WOB/HUBZ/VOB/SDVOB policies and procedures are presented and discussed in an open forum.

Subcontracting policy and experience have been key elements of the Company management training courses in the past. This has included the specific challenges and opportunities associated with subcontracting with SBC/SDB/WOB/ HUBZ/VOB/SDVOB’s.

In addition to internal courses, Company line, procurement, and staff managers aggressively seek out and participate in the learning opportunities provided through professional associations and symposia external to the Company.

Company believes that this combination of internal and external training has been extremely instrumental in providing our managers with the specific professional knowledge and motivation that leads to our solid record of increasing achievement each year. We believe that this approach is extremely effective. We intend to continue our program of personnel training and motivation as in the past, modifying and expanding it as necessary to meet any changing government requirements.

3.5 Assistance to SBC/SDB/WOB/HUBZ/VOB/SDVOB’s

Traditionally, Company has provided assistance to SBC/SDB/WOB/HUBZ/VOB/SDVOB’s in accordance with the provisions of FAR 52.219-9, and pertinent Company regulations. Company has expanded outreach programs to ensure that these concerns obtain needed technical assistance and advice.

3.6 Make or Buy/Advance Purchasing Decisions

During the developmental phase of the applicable bill of material/equipment list for each project, proposal personnel ensure adequate and timely consideration is given to the potentialities of SBC/SDB/WOB/HUBZ/VOB/SDVOB’s in all make or buy/advance purchasing decisions. After contract award, all program and functional personnel are continuously evaluated against Company commitment to the procurement policy and specific subcontracting plan to ensure a proportionate amount of subcontracts are awarded to SBC/SDB/WOB/HUBZ/VOB/SDVOB’s.

3.7 Counseling of Referrals

It is Company’s standard practice to interview SBC/SDB/WOB/HUBZ/VOB/SDVOB’s, if appropriate, upon their first visit. During these screening interviews, Company thoroughly explores the products or services offered for potential application within Company. The individual concerns are then referred for an in-depth interview to the appropriate procurement group responsible for the acquisition of their products or services. In this manner, the business concerns become known to the cognizant procurement personnel and available as potential sources from whom quotations can be solicited for current and future requirements. All referrals from the Small Business Administration are contacted and arrangements made for an interview with appropriate technical or procurement personnel.

3.8 Goal Development Methods

In accordance with the provisions of FAR 52.219-9(d)(1), Company has elected to develop its subcontracting goals based on percentages of total planned subcontracting dollars for the use SBC/SDB/WOB/HUBZ/VOB/SDVOB’s as subcontractors. Specifically, all subcontractors that contribute directly to contract performance will be included as a part of each subcontracting plan’s commitment goals. When developing subcontracting goals, the responsible buyers/subcontract specialists review the applicable bill of material/equipment list to identify those material and equipment items that can potentially be procured from SBC/SDB/WOB/HUBZ/VOB/SDVOB so that the SBLO can be advised accordingly. The total PLAN dollars available to subcontract with SBC/SDB/WOB/HUBZ/VOB/SDVOB’s is then allocated between these groups as goals. Direct commitments are incorporated in these estimates. The principal material/equipment items to be procured, and the names of potential SBC/SDB/WOB/HUBZ/VOB/SDVOB sources will be identified for subsequent inclusion in this PLAN and Company negotiated contracts.

ATTACHMENT A

GOAL INFORMATION SHEET

SOLICITATION FOR OFFERS

PLAN FOR SUBCONTRACTING WITH

SMALL BUSINESS CONCERNS (SBC)

SMALL DISADVANTAGED BUSINESS CONCERNS (SDB)

WOMEN-OWNED SMALL BUSINESS CONCERNS (WOB)

SMALL BUSINESS FIRMS IN HISTORICALLY UNDERUTILIZED BUSINESS ZONES (HUBZ)

VETERAN-OWNED (VOB)

SERVICE-DISABLED VETERAN-OWNED (SDVOB)

1. The following goals (expressed in both dollars and percentage of the total planned subcontracting dollars) are applicable to the contract awarded under the solicitation cited above.

CONSTRUCTION ASPECT

(Renewal)

(Initial Term)

(Renewal)

(Renewal)

(Renewal)

(Renewal)

SERVICES ASPECT

(Renewal)

(Renewal)

(Renewal)

(Renewal)

(Renewal)

Construction Aspect:

Products and/or services to be subcontracted under this contract, and the types of businesses supplying them, are: (Check all that apply).

BUSINESS CATEGORY OR SIZE

(Attach additional sheets if necessary.)

Services Aspect

Products and/or services to be subcontracted under this contract, and the types of businesses supplying them, are: (Check all that apply).

BUSINESS CATEGORY OR SIZE

(Attach additional sheets if necessary.)

(NOTE: Supplies/services planned to be subcontracted to small business concerns should be identified by (SB); those for small disadvantaged businesses by (SDB), those for women owned small businesses by (WOB), those for veteran-owned by (VOB), those for service-disabled veteran-owned by (SDVOB) and those for HUBZ Zone businesses by (HUBZ). As an example, “Window washing (SB), Janitorial Services (SDB), Security (WOB), Pest Control (HUBZ). Only items applicable to the specific contract to be awarded should be included. (Use attachments if necessary.)

(g) Indirect and overhead costs (Check one): ( have been included

( have not been included in the goals specified in (b), (c), (d) and (e) above.

(h) If “have been included” is checked, explain the method used in determining the proportionate share of indirect and overhead costs to be allocated as subcontracts to small business concerns, small disadvantaged business concerns, women owned small business concerns, veteran/service-disabled veteran-owned and small concerns in historically underutilized business zones.

2. In order to effectively implement this plan to the extent consistent with efficient contract performance, the Company shall perform the following functions:

(a) Assist SB, SDB, WOB, VOB, SDVOB and HUBZ concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential SB, SDB, WOB, VOB, SDVOB and HUBZ subcontractors are excessively long, reasonable efforts shall be made to give all such concerns an opportunity to compete over a period of time.

(b) Provide adequate and timely consideration of the potentialities of SB, SDB, WOB , VOB, SDVOB and HUBZ concerns in all “make-or-buy” decisions.

(c) Counsel and discuss subcontracting opportunities with representatives of SB, SDB, WOB, VOB, SDVOB and HUBZ firms.

(d) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as SB, SDB, WOB, V/SDVO or HUBZ for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Company’s subcontracting plan.

3.9 SIGNATURES REQUIRED

This subcontracting plan was submitted by:

Signature:

Typed Name:

Title:

Date:

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