Rec_for_Award_ITB_25-05_Utility_Van.pdf

This is a Recommendation for Award document for an Invitation to Bid (ITB 25-05) issued by the Tampa Sports Authority (TSA) in Florida for the procurement of a single 2025 utility van. The solicitation required proposals by January 20, 2026, at 10:00 AM, with the final deadline for submitting questions set for January 14, 2026, at 10:00 AM. The van must meet specific technical requirements, including a 3.5L engine, automatic transmission, white paint, and standard bucket seats, along with mandatory equipment such as tow/haul mode with trailer wiring, trailer brake controller, full-size spare tire, power-adjusting mirrors, daytime running lamps, rear compartment lighting, all-weather floor mats, heavy-duty load floor protection, cargo tie-down hooks, multi-level fixed shelving, center console, D-pillar assist handles, 400W onboard power outlets, backup alarm, and a ladder rack. The scheduled delivery date for the selected van is April 3, 2026, between 7:00 AM and 3:00 PM Eastern Daylight Time. This is a one-time purchase contract with no renewal options.

All pricing must be quoted F.O.B. Tampa, Florida, with the Tampa Sports Authority being tax-exempt. Payment will be processed approximately 30 days after invoice receipt and approval. The evaluation criteria will consider price, conformity to specifications, financial ability, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, and payment terms. Preference provisions include tie-breaking priorities for vendors with a Drug-Free Workplace Statement, Service-Disabled Veteran Business Enterprise registrants, Minority or Small Business Enterprise registrants, and businesses with a principal place of business in Hillsborough County. Bids must be submitted electronically to bids@tampasportsauthority.com or hand-delivered to Raymond James Stadium in Tampa. The Tampa Sports Authority reserves the right to waive minor informalities, reject any or all bids, and defer award for up to 45 days.