Intent_to_Award_Notice_ITB_25-05_Utility_Van.pdf

This Intent to Award Notice pertains to a competitive bid process conducted by the Tampa Sports Authority (TSA) for the procurement of a single 2025 utility van. The solicitation required bidders to submit proposals by January 20, 2026, at 10:00 AM, with the final deadline for submitting questions set for January 14, 2026, at 10:00 AM. The requested utility van must meet specific technical specifications, including a 3.5L engine, automatic transmission, white paint, and standard bucket seats, along with mandatory equipment such as tow/haul mode with trailer wiring, trailer brake controller, full-size spare tire, power-adjusting mirrors, daytime running lamps, rear compartment lighting, all-weather floor mats, heavy-duty load floor protection, cargo tie-down hooks, multi-level fixed shelving, center console, D-pillar assist handles, 400W onboard power outlets, backup alarm, and a ladder rack. Bids could be submitted electronically to bids@tampasportsauthority.com or hand-delivered to Raymond James Stadium in Tampa. The contract will be awarded on a one-time purchase basis with no renewal options, and delivery is scheduled for April 3, 2026, between 7:00 AM and 3:00 PM Eastern Daylight Time.

The evaluation criteria will include price, conformity to specifications, financial ability, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, and payment terms. All prices must be quoted F.O.B. Tampa, Florida, with the Authority being tax-exempt, and payment will be processed approximately 30 days after invoice receipt and approval. The procurement includes preference provisions with tie-breaking priorities given to vendors with a Drug-Free Workplace Statement, Service-Disabled Veteran Business Enterprise registrants, Minority or Small Business Enterprise registrants, and businesses with a principal place of business in Hillsborough County. Bidders must comply with various legal requirements, including E-Verify, drug-free workplace programs, public entity crimes statutes, and foreign country of concern attestations. The Tampa Sports Authority reserves the right to waive minor informalities, reject any or all bids, and defer award for up to 45 days.