Re__AB_339_Compliance_Check__RFP_As-needed_Real_Estate_&_Design_Consulting_Services.pdf
PDF 332 KB Posted
- Solicitation number
- 2026-RFP-00015
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is an internal email correspondence regarding an AB 339 compliance check for a Request for Proposals issued by the City of Santa Monica for as-needed real estate and design consulting services. The RFP solicits qualified consultants to provide services across three distinct scopes of work: Strategic Urban Planning, Urban Design & Architectural Services; Real Estate Advisory and Financial Analysis Services; and Economic Development Services. Respondents may submit qualifications for one, two, or all three scopes based on their expertise, and the City will establish a pool of qualified as-needed consultants for each scope with individual work order tasks defined at the time of assignment. The RFP was released on March 24, 2026, with a deadline for submitting questions on April 2, 2026, and a proposal submission deadline of April 15, 2026 at 3:00 p.m. The initial contract term is three years with two optional one-year renewal periods at the City's sole discretion, with no minimum hours guaranteed and payment only for hours of service actually received. The email addresses whether the scope of work encompasses tasks within recognized employee organization classifications, with the determination that it does not require notification to bargaining groups.
Pricing is based on fully burdened hourly rates for all anticipated job classifications submitted by the proposer, with no specific budget range identified in the solicitation. Minimum vendor requirements include 15 years of demonstrated experience with prior municipal or public entity work preferred, designation of a Lead Principal/Project Director for each scope, California Secretary of State registration in good standing, and successful completion of at least three comparable assignments within the past ten years for a public agency. Proposers must comply with the Living Wage Ordinance if the contract exceeds $54,200 and maintain City of Santa Monica business licenses if physically located in or conducting business within the city. All contractors must procure and maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 minimum per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation with statutory limits and Employers' Liability ($1,000,000 minimum per accident), and Professional Liability ($1,000,000 per occurrence and $2,000,000 annual aggregate). Evaluation will be weighted 80 points for qualifications and experience, 15 points for cost, and 5 points for methodology, with the City reserving the right to select multiple qualified vendors.
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Other files
| File | Type | Posted |
|---|---|---|
| As-needed_Real_Estate_&_Design_Consulting_Services_(Addendum_#2_Revision).pdf | ||
| As-needed_Real_Estate_&_Design_Consulting_Services.pdf | ||
| Scope_of_Work_Checklist_Modified.pdf | ||
| Scope_of_Work_Checklist.pdf | ||
| PSA_Template.docx | DOCX document | |
| PSA Insurance Template PL.docx | DOCX document | |
| CSA_Template.docx | DOCX document | |
| CSA_Insurance_Template.pdf | ||
| ScopeChecklist_POSTED.pdf | ||
| Software_as_a_Service_Template_(11-25).docx | DOCX document | |
| Software_Maintenance_Agreement_Template.docx | DOCX document | |
| PSA Insurance Template no PL.docx | DOCX document | |
| Prevailing_Wage_Job_Acknowledgement_-_April_2024.pdf | ||
| Re__AB_339_Compliance_Check__RFP_As-needed_Real_Estate_&_Design_Consulting_Services.pdf | ||
| Proposer_Checklist.pdf |
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Text version
From: Sarah Rebensdorf To: Tina Saloutos; Doris Mejia; Grace Quitzon Cc: Teresa Villa Subject: Re: AB 339 Compliance Check: RFP As-needed Real Estate & Design Consulting Services Date: Monday, March 23, 2026 8:35:36 PM Attachments: image001.png
As this appears to augment some of what we already do as well as provide guidance and what we don't, I do not believe there is a requirement to notify any of our bargaining groups.
Thank you, Sarah
From: Tina Saloutos <Tina.Saloutos@santamonica.gov> Sent: Monday, March 23, 2026 10:03:10 AM To: Sarah Rebensdorf <Sarah.Rebensdorf@santamonica.gov>; Doris Mejia <Doris.Mejia@santamonica.gov>; Grace Quitzon <Grace.Quitzon@santamonica.gov> Cc: Teresa Villa <Teresa.Villa@santamonica.gov> Subject: AB 339 Compliance Check: RFP As-needed Real Estate & Design Consulting Services
Good Morning HR Team, I hope you’re doing well! I am inquiring about an RFP for CMO for As-needed Real Estate & Design Consulting Services. Kindy advise if the scope of work (SOW) encompasses any work within recognized employee organization classifications. At a cursory review, it does not appear that it does, but we will await your determination before advancing further. Looking forward to your response by
COB 3/30.
Scope of Work
The City is seeking experienced individuals and firms (consultants) to provide as-needed consulting services for the following one, two, or all three scopes of work:
Scope 1: Strategic planning, urban design, and architectural services Scope 2: Real Estate Advisory Scope 3: Public Land & Land Strategy
Consultants engaged under these contracts will serve as trusted advisors and technical resources to supplement internal capacity, working collaboratively with City staff and other subject matter experts, and bringing forward fresh thinking drawn from peer cities, professional experience, and market insights.
Respondents may submit qualifications for one or any combination of the three scopes based on their expertise. The City will use submissions to establish a list of qualified as-needed mailto:Sarah.Rebensdorf@santamonica.gov mailto:Tina.Saloutos@santamonica.gov mailto:Doris.Mejia@santamonica.gov mailto:Grace.Quitzon@santamonica.gov mailto:Teresa.Villa@santamonica.gov consultants for each scope; individual work order tasks will be defined at the time of assignment in coordination with City staff. The City is not seeking team responses or expertise across all aspects of each scope. The City may conduct an additional competitive process (e.g., solicit bids or issue RFPs) prior to awarding contracts, and anticipates all services will be on an as-needed basis.
The tasks listed under each scope represent the types of tasks most likely to be requested, but other tasks may be requested, as needed.
Please complete the Scope of Work Checklist (Attachment A) to indicate which scopes or tasks the respondent wishes to be considered for in the Statement of Qualifications.
2.1. Scope of Work 1: Strategic Urban Planning, Urban Design & Architectural Services The City is seeking consultants with extensive experience providing planning, design, evaluation, and operation of public spaces, recreational centers, sustainability, and other activations to support economic revitalization strategies citywide. Services requested may include but are not limited to the following (Check the specific services and tasks that apply to your area of expertise):
Land use planning Urban design analysis and frameworks Architectural design, review, and visualization support including diagrams, illustrative plans, 3D renderings, phasing graphics, etc.
Assistance with city planning initiatives and special studies Environmental analysis for the California Environmental Quality Act (CEQA) Transportation and circulation planning Sustainability and resiliency strategies Community engagement and stakeholder processes
2.2. Scope of Work 2: Real Estate Advisory and Financial Analysis Services The City is seeking consultants with extensive experience providing land disposition, real estate negotiation and development, affordable housing, residential, commercial, hotel, coastal development, financial evaluation and negotiation support services to work under the direction of City staff. Services and tasks may include but are not limited to the following(Check the specific services and tasks that apply to your area of expertise):
Real Estate Analysis
Highest and Best Use Analysis Appraisal Services Tenant Audits Financial modeling and pro‑forma analysis Fiscal and economic impact analysis Infrastructure and capital financing analysis Public finance and feasibility analysis
Market analysis including opportunities, constraints, and trade-offs Affordable housing finance Other alternative financing options, including philanthropic donation process Public-private‑partnership (P3) structuring Negotiation support for development proposes Real estate valuation, absorption, and feasibility metrics Technical review of development proposals Real estate broker, disposition, and negotiation services
Public Land Strategy
Public asset evaluation and redevelopment advisory Property disposition and acquisition analysis Support for development negotiations and deal structuring Real estate valuation, absorption, and feasibility metrics Appraisal services Surplus Lands Act assessment
2.3. Scope of Work 3: Economic Development Services
The City is seeking consultants with extensive experience providing economic development strategies and market analysis to work under the direction of City staff. Services and tasks may include but are not limited to the following (Check the specific services and tasks that apply to your area of expertise):
Economic Development Strategy
Industry cluster and economic base analysis Downtown revitalization and commercial vacancy strategies Commercial Leasing strategies Strategic initiatives for long-term economic growth Data-driven planning for investment and job creation
Market & Demographic Insights
Market data and economic trend analysis Assessment of the business, investment, and market perception impacts of homelessness, including analysis of stakeholder sentiment and implications for economic vitality and development activity Demographic forecasting and growth indicators Development feasibility and economic performance metrics/ key performance indicators (KPI) Assessment of the business, investment, and market perception impacts of homelessness, including analysis of stakeholder sentiment and implications for economic vitality and development activity
KPI monitoring and reports, such as foot traffic, crime, employment, and other relevant metrics and compare trends with peer municipalities to help inform strategies and policy considerations related to economic and fiscal vitality.
Best regards
Tina Saloutos Principal Buyer (310) 458-2201 x 2759 santamonica.gov Facebook | Twitter | Instagram Subscribe to City of Santa Monica Email Updates https://www.santamonica.gov/ https://www.facebook.com/cityofsantamonica/ https://twitter.com/santamonicacity https://www.instagram.com/cityofsantamonica https://smgov.us12.list-manage.com/subscribe/post?u=a5d6f52c79917c7b57cc5cef0&id=8df381560e
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