ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main Street Goshen, New York 10924

29/30 and 35-Foot Diesel Transit Buses RCO-OC135-26

RCO Shell 7/2024

29/30 and 35-Foot Diesel Transit Buses

PO Box 218, 255-275 Main Street Goshen, New York 10924

Table of Contents

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

INSURANCE REQUIREMENTS

BONDING REQUIREMENTS

PURCHASES BY OTHER LOCAL GOVERNMENTS AND SCHOOL DISTRICTS

1.0 SCOPE

2.0 TRAINING, SERVICE, DOCUMENTATION, AND DELIVERABLES

2.1 MECHANICS TRAINING

2.2 ENGINEERS

2.3 ON-PREMISES SERVICE REPRESENTATIVE

2.4 AS BUILT DOCUMENTS

2.5 REPLACEMENT PARTS GUARANTEE

2.6 OPERATOR-TRAINING

2.7 SPECIAL TOOLS

2.8 EXCUSABLE DELAYS

2.9 LIQUIDATED DAMAGES

DEFINITIONS AND ABBREVIATIONS

3.1. AXLES

3.2. SUSPENSION

3.3. WHEELS AND TIRES

3.4. CRASHWORTHINESS

3.5. BODY, FRAME AND EXTERIOR

3.6. INSULATION & FIRE SAFETY, DETECTORS & SUPPRESSION SYSTEM

3.7. FLOOR AND ENTRANCEWAY

3.8. MIRRORS

3.9. DOORS

3.10. PASSENGER COUNTER

3.11. WINDOWS

3.12. WINDSHIELD WIPERS & WASHERS

3.13. EXTERIOR LIGHTING

3.14. BODY-INTERIOR

3.15. INTERIOR LIGHTING

3.16. OPERATOR'S SEAT

3.17. OPERATOR PROTECTION SYSTEM

PO Box 218, 255-275 Main Street Goshen, New York 10924

3.18. PASSENGER SEATS

3.19. WIRING AND MULTIPLEXING

3.20. INSTRUMENT PANEL AND CONTROLS

3.21. PROPULSION SYSTEM/ENGINE

3.22. EXHAUST BRAKE

3.23. TRANSMISSION

3.24. STEERING

3.25. FUEL AND EXHAUST SYSTEM

3.26. BRAKES

3.27. AIR SYSTEM

3.28. COOLING SYSTEMS

3.29. HEATING VENTILATION AND AIR CONDITIONING SYSTEMS

3.30. ELECTRONIC NOISE AND RADIO COMMUNICATIONS

3.31. INTERIOR AND EXTERIOR SPEAKERS

3.32. INFOTAINMENT SYSTEM AND PUBLIC ADDRESS

3.33. DESTINATION SIGN SYSTEM

3.34. ROUTER

3.35. GPS TELEMATICS DEVICE

3.36. ON-BOARD VIDEO SURVEILLANCE SYSTEM (OBVSS)

3.37. BATTERIES AND LOW-VOLTAGE DC SUPPLY / CHARGING SYSTEM

3.38. NOISE

3.39. PAINT AND LETTERING

3.40. DECALS

3.41. SAFETY EQUIPMENT

3.42. KNEELING FEATURE

3.43. MOBILITY DEVICE ACCESSIBILITY

3.44. FARE COLLECTION SYSTEMS

4.1 QUALITY ASSURANCE ORGANIZATION

4.2. ACCEPTANCE

4.3. WARRANTY REQUIREMENTS

TERM 162

PRICING

PRICE CHANGE FOR OPTION YEAR BUS ORDERS AND SPARE PARTS

PAYMENT

SUBMISSION OF BIDS

PO Box 218, 255-275 Main Street Goshen, New York 10924

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

BASIS OF AWARD

ANTICIPATED RCO TIMELINE

BID FORM

SERVICE AND PARTS

APPENDIX

AGREEMENT OF VENDOR SERVICES – TRANSIT

FEDERAL REQUIRED CONTRACT CLAUSES

STATE REQUIRED CONTRACT CLAUSES

SUPPLEMENTAL TITLE VI PROVISIONS (CIVIL RIGHTS ACT)

FEDERAL PRE-AWARD CERTIFICATIONS

FY 2026 FEDERAL ANNUAL CERTIFICATIONS

SUPPLIER FORMS

PAY-TO-PLAY FORMS

ACH FORM

BUS FARE BOX TB06 SPECIFICATIONS

PO Box 218, 255-275 Main Street Goshen, New York 10924

30 and 35-Foot Diesel Transit Buses RCO-OC135-26

NOTICE TO BIDDERS

Requests for Competitive Offer (RCO) for the County of Orange RCO-OC135-26, 29/30 and 35-Foot Diesel Transit Buses will be received by the undersigned Commissioner of the Department of General Services, in her office at 255-275 Main Street, Goshen, NY 10924, up to and including Wednesday, August 5, 2026 at 3:00 P.M., prevailing time, when they shall be opened and read aloud.

Copies of the RCO may be obtained beginning Wednesday, July 8, 2026 at the above address between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday (with the exception of County observed holidays), as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

July 8, 2026 Renee Arnold-O’Regan, Commissioner https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main Street Goshen, New York 10924

INSTRUCTIONS TO BIDDERS

Unless a Request for Competitive Offer (RCO) is solicited directly by another County Department, the only official distribution source for this RCO is through the Department of General Services. Additionally, most RCO documents issued by the Department of General Services are distributed through BidNet which can be accessed through https://www.bidnetdirect.com/new-york/county-of-orange. If you have obtained this RCO from a different source, you are encouraged to contact the Department to receive an official copy. You may not receive addenda or important information regarding this RCO if you are not registered with the Department of General Services as having obtained a copy of this RCO through the Department or through BidNet.

By submitting a Bid, you are asking the County to accept your offer for the sale of goods and/or services. It is important that you READ and UNDERSTAND all terms and conditions contained in this RCO as well as understand the laws that govern Public Contracts in New York State. If you do not agree with the terms and conditions contained in this RCO you should not submit a Bid. Your Bid will be considered by the County if the following conditions are met:

1. THIS REQUEST FOR A COMPETITIVE OFFER (RCO) IS A FORMAL BID WITH A BEST VALUE BASIS OF AWARD WHICH MEANS THAT THE LOWEST PRICE MAY NOT BE THE DETERMINING FACTOR IN THE AWARD.

PLEASE REVIEW THE BASIS OF AWARD SECTION OF THIS RCO FOR THE CRITERIA THAT WILL BE CONSIDERED IN MAKING THE AWARD. Some RCOs may be awarded to more than one entity. The Commissioner of General Services reserves the right to waive any informality, reject any and all Bids, or, if noted in the Basis of Award section of this RCO, accept any Bid in whole or in part, if deemed to be in the best interest of the County.

2. Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the County and a Bidder during the procurement process. A Bidder is restricted from contacting other than designated staff from the earliest notice of intent to solicit offers through final award and approval of the Procurement Contract by the County Executive ("Restricted Period") unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). County employees are required to obtain certain information when contacted during the Restricted Period. The designated staff contact is the Commissioner of General Services or her representative, telephone (845) 291-2792. Bidders responding to this RCO must familiarize themselves with these State Finance Law requirements and will be expected to affirm that they understand and agree to comply on the Bid Form.

3. Applicable Not Applicable

A Pre-Bid Conference and Site Visit will be held at [location] on [date] at [time], prevailing time. Attendance is strongly recommended. The County shall not be liable for, nor shall it review proposed change orders, contract amendments, etc. for inadequate pricing, labor, materials, time or similar issues in Vendor's contract with the County resulting from Vendor's failure to attend and obtain information provided at the pre-Bid conference, site visit and/or any addenda issued afterward.

4. If RCO Specifications or the Bid Form are altered in any manner to suit your pricing, packaging, manufacturing requirements etc., your Bid shall be deemed non-responsive and will not be considered. If clarification is required on any aspect of the RCO it is necessary to submit questions to the Department of General Services as set forth below.

https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main Street Goshen, New York 10924

5. Bidders are responsible for reporting in writing any errors, omissions or ambiguities found in this RCO. All such reports, requests for information, questions, etc. shall be on the "Questions Form" provided in this RCO and either faxed to the Department of General Services at (845) 378-2365 or mailed to Renee Arnold-O’Regan, Commissioner, Department of General Services, PO Box 218, 255-275 Main Street, Goshen, New York 10924. No questions will be entertained by any other means. All questions must be submitted by Wednesday, July 15, 2026 at 3:00 P.M., prevailing time. Questions received after this time may not be addressed. Please be patient, questions will be answered in an Addendum/Addenda to be shared with all interested Bidders. Questions will not be responded to individually.

6. Unless otherwise specified, all Bids shall be made upon forms furnished in this RCO, if any, and as may be modified by addenda, contained in sealed envelopes clearly marked on the outside packaging with 29/30 and 35-Foot Diesel Transit Buses, RCO-OC135-26, addressed to Renee Arnold-O’Regan, Commissioner, Department of General Services, PO Box 218, 255-275 Main Street, Goshen, NY 10924 and received up to and including Wednesday, August 5, 2026 at 3:00 P.M., prevailing time. If NOT sending your Bid via U.S. Mail (i.e., using FedEx, UPS, etc. instead) please use the following address: Orange County Department of General Services, 255-275 Main Street, Goshen, New York 10924. It is Bidder’s responsibility to clearly mark the outside of their mailing package with the RCO title and number. Faxed/E-mailed Bids are not permitted. NO LATE BIDS WILL BE

ACCEPTED - NO EXCEPTIONS!

7. ONE (1) UNBOUND SET OF WHICH MUST CONTAIN ORIGINAL SIGNATURES including completed copies of any forms or certifications required in this RCO, and one (1) digital set on an USB flash drive of all Bids to be submitted. Forms, if any, issued in this RCO shall be completely filled in, in ink or by typing, on the original form, if included in this RCO. Failure to respond to this RCO on any official form(s) included in this RCO may result in disqualification of a Bid as non-responsive. No Bid Form will be accepted which contains any additions, omissions or erasures. Each Bid Form shall be properly executed and signed by the Bidder. Illegible, conditional Bids and unsigned Bids will be rejected as non-responsive.

8. Permission will not be given to modify or explain any Bid after it has been opened, unless clearly specified in this document (e.g. interviews). Permission to withdraw a Bid prior to Bid opening will be at the discretion of the County and no replacement Bid may be submitted without authorization from the Commissioner of General Services. Opened Bids which required a deposit for plans and specifications may not be withdrawn until forty-five

(45) days after opening.

9. Any award shall be subject to the execution of a contract (and, if applicable, license or other agreements) between the Bidder and the County. The County's contract obligation is contingent upon execution of the contract between the County and selected Vendor, provision of required insurance certificates and bonds, as applicable, by the Vendor, and the availability of appropriated funds for this contract. No legal liability on the part of the County for payment of any money shall arise unless and until a contract is executed by both parties, funds are appropriated and made available in each year of the term of the contract, and all performance requirements for each payment are met. The County shall have no responsibility or liability for any Bidder's costs related to preparation of Bids, attendance at interviews, etc.; all such costs are solely at Bidder's risk and expense.

PO Box 218, 255-275 Main Street Goshen, New York 10924

10. Bidder(s) awarded a contract agree to execute the contract in the same form as the template enclosed in this RCO in the timeframe, if any, indicated in this RCO. Any supplemental agreement(s) (e.g. licensing or maintenance agreements) requested by a Bidder must be included in the Bid and are subject to the discretionary approval of the County Attorney and the County Executive. For any software required in the scope of services, include any proposed license or maintenance agreement(s) with your Bid. Failure to reach agreement on contract terms and conditions may result in rejection of a Bid, rescission of an award and/or retention of Bid Security by the County.

11. The County maintains a unilateral right to cancel or extend the contract in accordance with the terms of any contract resulting from this RCO. If a Vendor fails to perform or otherwise breaches the contract, in addition to any other rights and remedies the County may have, Vendor may be listed as non-responsible and may be ineligible for future contract awards.

12. If Bid Security is required by this RCO it must be included in the Bid. If Performance and/or Payment Bonds are required by this RCO, Bids must include a letter from Bidder's bank or surety stating that the required letter of credit or bond(s) will be provided in the event of a contract. The letter of credit or bond(s) shall be provided for each year or relevant portion of the contract, as may be applicable.

13. Bidders must be properly registered to do business in the State of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their Bid.

14. The County encourages submission of Bids by Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

15. A Non-Collusion Certification, Disclosure of Non-Responsibility Determination and Iran Divestment Act Certification are included in this RCO. Bidders must complete and submit a signed original of each and the applicable number of copies of each with each Bid.

16. Supplier Forms are provided with this RCO. Bidders that have not received a purchase order in the last twelve (12) months from the County must submit completed and signed Supplier Forms prior to execution of a contract by the County.

17. Please be advised that this solicitation is subject to Orange County Local Law No. 13 of 2013, as amended, known as the "Pay-to-Play Law". Pay-to-Play Forms will be made available with this RCO. All Pay-to-Play Forms should be submitted with your Bid and will be required if you are awarded a contract. The Pay-to-Play Forms are required from the Vendor (unless exempted by the law) prior to execution of a contract by the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

18. Pursuant to New York’s Freedom of Information Law (“FOIL”) (Public Officers Law, Article 6, Sections 84-

90) all government records are presumptively open for public inspection unless specifically exempted from disclosure under FOIL. Bidders who have a good faith belief that information contained in their Bid is exempt from disclosure under FOIL must, at the time of their submission, request the exemption in writing, setting forth the basis for the claimed exemption. In addition, the Bidder must mark each page of its submission claimed to be exempt from disclosure under FOIL with the following legend: “THE BIDDER BELIEVES THAT THIS INFORMATION IS PROTECTED FROM DISCLOSURE UNDER THE NEW YORK STATE FREEDOM OF INFORMATION LAW.” Neither the Bidder’s classification of materials as exempt under FOIL, nor the County’s acceptance of Bidder’s Bid with the claimed exemption(s), should be considered a final determination as to whether the designated materials are exempt from disclosure under FOIL. Any and all determinations as to the propriety of claimed exemptions will be made by the County and/or a court of law in accordance with applicable law.

19. If a deposit was required to obtain this RCO and related documents, the price of one full set of documents returned in good condition within thirty (30) days after Notice of Intent to Award shall be refunded. Refunds for all other copies in good condition shall be less the actual cost of reproduction per set.

INSURANCE REQUIREMENTS

During the term of the contract, or longer if required, the Vendor shall maintain, at its expense, Worker's Compensation, Disability and liability insurance policies of the types and minimum coverages specified in the enclosed contract template (e.g., Agreement for Vendor Services). Certificates of insurance evidencing Vendor's compliance with these requirements shall be required prior to execution of the contract by the County. Failure to submit insurance documents may result in disqualification of the Bidder as non-responsive and/or the County's retention of Bid Security.

BONDING REQUIREMENTS

There are no Bonds required for this contract.

PO Box 218, 255-275 Main Street Goshen, New York 10924

PURCHASES BY OTHER LOCAL GOVERNMENTS AND SCHOOL DISTRICTS

New York State General Municipal Law §103(3), §103(16), County Law §408-a, and County Procurement Policy allow New York State political subdivisions and districts to make purchases through County contracts open to such procurements by the County. THE AWARD OF ANY CONTRACT UNDER THIS RCO SHALL BE OPEN TO SUCH PROCUREMENTS. OFFERORS WHO DO NOT WISH TO ACCEPT THIS AS A CONDITION OF CONTRACT SHOULD NOT

SUBMIT A BID.

1. The Department of General Services shall make award information on any contract resulting from this RCO available to other political subdivisions.

2. Other political subdivisions or districts will issue purchase orders directly to Vendor within the specified contract period referencing the County’s contract and shall be solely liable and responsible for all payments due on under the contract for that political subdivisions or district’s use of the Contract. The County shall not be liable or responsible for any debts incurred by other users of any contract resulting from this RCO.

3. All purchases shall be subject to audit and inspection by the County.

4. Necessary deviations from the County’s specifications in the award of a participant contract, for example quantities or delivery points, shall be resolved between the successful Offeror and the other political subdivisions or districts. However, at no time shall any change to price and product specifications be permitted, except where an item has been replaced by another item due to obsolescence or pricing is contingent on an outside factor (e.g.

fuel at market rates) pursuant to the terms of the contract, and/or the Vendor offers reduced pricing to any participant, which then must be made immediately available to all participants. If a product specification requires modification due to obsolescence, the County must approve a change of product in writing in order for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price will be lower than the originally awarded price. Any reduced pricing shall be applicable to all other participants’ quantities ordered on or after the date such reduced pricing became effective for the initial participant receiving such pricing.

PO Box 218, 255-275 Main Street Goshen, New York 10924

1.0 SCOPE

Orange County by and through its Department of Planning and Development is procuring the manufacturing and delivery of up to an initial thirty-one (31) heavy-duty, low-floor transit buses for our three (3) fixed route systems.

The local fixed routes are operating in and around the City of Middletown, operated currently by Shortline Transit LLC, in and around the City of Newburgh, operated currently by Newburgh Beacon Bus Corp., and in and around the Village of Kiryas Joel, operated by the Village of Kiryas Joel. The Orange County contracted bus operators are also referred to as the “Orange County’s operators” and/or “operating agents” throughout this RCO.

Orange County reserves the right to order up to thirty-six (36) additional buses as options, based on the availability of funds. Options may be exercised by written notice to the Vendor prior to the expiration of the contract. In the event these options are exercised, the pricing for each option will be calculated using the price adjustment process described in ‘Price Change for Option Bus Orders and Spare Parts’.

The purpose of these specifications is to describe a modern, twelve-year, heavy-duty, low-floor diesel transit bus configuration that shall operate efficiently, economically and dependably on Orange County’s service environment. The buses shall be designed to provide maximum passenger appeal, appearance, accessibility, comfort and safety for bus operators and the widest possible range of passengers, including children, adults, the elderly, and people with disabilities.

The buses shall be designed to operate successfully under any/all conditions of usage in the prevailing environment of the Orange County operating area for a minimum period of twelve (12) years and at least 500,000 miles.

Unless otherwise stated, the use of manufacturers' names and product numbers in the Specifications are only for descriptive purposes and establishing general quality levels. They are not intended to be restrictive. Bidders are required to state exactly what they intend to furnish, otherwise it is fully understood that they shall furnish all items as stated. Detailed specifications, circulars, manufacturers or other warranties and all necessary data on services or items proposed to be furnished must be included with each Bid. This information must clearly show that the item offered meets all detailed specifications herein. The County reserves the right to reject any Bid as non-responsive if compliance with the specifications is not clearly evident.

All equipment proposed must be new equipment of the model specified, or an approved equal in current production. Manufacturers' warranties should be included with the Bid. All supplies, equipment, vehicles and materials must meet the provisions of the Occupational Safety and Health Act (OSHA) and all other applicable state and federal laws and regulations.

Access to Onboard Operational Data, including from components and equipment provided by Contractor, is not permitted under the RCO.

The successful Bidder awarded a contract under this RCO may also be referred to as “Vendor”, “Contractor” and/or” Manufacturer” throughout this RCO.

PO Box 218, 255-275 Main Street Goshen, New York 10924

2.0 TRAINING, SERVICE, DOCUMENTATION, AND DELIVERABLES

2.1 MECHANICS TRAINING

Bidders shall submit with their Bid a proposed training program for each contract reflecting the personnel training requirements here:

30- and 35-foot transit bus contract requires sixteen (16) technicians and management personnel to be trained that shall provide the basic skills and knowledge necessary to utilize the maintenance manual(s) and to safely perform normal preventive maintenance, troubleshooting and repairs.

The modules listed below implement the training standards and learning objectives by the Bus manufacturer and the Sub-Component Manufacturer (OEM’s) such as Cummins, Allison, HVAC, Lift U, Vapor Door systems etc. to provide a foundation of theory, in-depth knowledge and safety, introducing the various common components, and providing hands-on exposure to maintenance, troubleshooting, logic and diagnostics.

For each bus order option exercised beyond the initial order of buses, a similar updated mechanics-training program shall be provided.

The mechanic’s maintenance training and instruction program should cover (but not be limited to) the following areas:

1. Orientation Module

a. History of Contractor/Manufacturer.

b. Vehicle Safety Review.

c. Advantages and strong points of the bus.

d. Visuals of manufacture of the bus at the factory.

e. Compartment by compartment tour of the bus.

f. Special components or features of the bus.

g. Preventative Maintenance Inspection.

2. Electrical and Electronics

a. Location of all key electrical components on the bus and safety.

b. Explanation of the wiring diagram and wiring codes.

c. Explanation of the charging system along with basic troubleshooting of the system including a battery equalizer.

d. Explanation of the exterior and interior lighting system along with basic troubleshooting of the system.

e. Explanation of the safety shutdown system, including the warning indicators and basic troubleshooting of system.

f. Complete formal training program for the multiplexing system. A minimum of two days’ training in the operation, testing and maintenance of the multiplexing system and programmable logic control shall be supplied by the OEM for Orange County operators.

g. Fire suppression system basic trouble shooting and preventative maintenance

PO Box 218, 255-275 Main Street Goshen, New York 10924

3. Engine and Accessories (training to be provided directly by system or component OEM)

a. Explanation of the engine & location of key components.

b. Explanations of the engine driven accessories.

c. Explanations of the fuel, air and cooling system and trouble shooting.

d. Explanation of engine tune-up procedures.

e. Basic trouble-shooting procedures for the engine.

f. Emissions system including DEF system basic trouble shooting and preventative maintenance.

4. Transmission (training to be provided directly by system or component OEM)

a. Explanation of the transmission and retarder operating principles, key locations, and integration into bus.

b. Explanation of service procedures, preventative maintenance, and trouble-shooting procedures.

c. Overview of the FuelSense, Allison DOC, and Prognostics software functions.

5. Heating, Ventilation and Air Conditioning (training to be provided directly by system or component OEM)

a. Explanation of the air conditioning system and the location of all key air conditioning components.

b. Explanation of the air conditioning electrical system.

c. Explanation of the air conditioning compressors along with basic troubleshooting

& preventative maintenance of the air conditioning compressors and any engine driving the compressors.

d. Basic troubleshooting of the air conditioning system.

e. Preventive maintenance for the air conditioning system.

6. Mobility Device Ramp System (training to be provided directly by ramp system OEM)

a. Explanation of the ramp system & the location of all ramp components including cycle counter.

b. Explanation of the ramp electrical and/or hydraulic system(s).

c. Proper ramp adjustment procedures.

d. Basic troubleshooting of the ramp system.

e. Preventive maintenance of ramp system.

7. Brakes

a. Explanation of the brake system and trouble shooting.

b. Basic brake system repair including brake adjustment.

c. Automatic Brake System (ABS, ATC and ESC) Training (Including diagnostics).

8. Air System

a. Explanation of the air system(s) with the location of all system components.

b. Basic troubleshooting of the air system(s).

c. Preventive maintenance of the air system(s).

PO Box 218, 255-275 Main Street Goshen, New York 10924

9. Suspension, Steering and Axles

a. Explanation of the suspension system.

b. Basic repairs to the suspension system.

c. Basic troubleshooting of the suspension system.

d. Explanation of the steering system.

e. Basic troubleshooting of the steering system.

f. Explanation of the axles.

10. Body

a. Explanation of the body and the attachment method of exterior body panels and components to the vehicle structure.

b. Basic repair of the exterior panels.

c. Step by step visuals of bus frame and body manufacturing, stressing component fabrication and repair.

11. Door Systems (training to be provided directly by door system OEM)

a. Explanation of door systems and location of components.

b. Explanation of the door electrical systems and interlocks.

c. Proper door adjustment procedures.

d. Rebuilding of door pneumatic operators.

e. Basic troubleshooting of the door systems.

12. Parts

a. Explanation of the parts manual and how it is organized.

b. Explanation of the parts numbering system.

c. Orientation to the bus and components on the bus.

d. Practice in finding parts in the parts manual.

13. Infotainment System

a. Explanation of all system components, features, and locations.

b. Process for accessing and updating announcement databases.

i. Updating based on new scheduling information/GTFS.

ii. Uploading of advertisements to bus.

c. Troubleshooting and diagnosing system faults and errors.

14. OBVSS

a. Explanation of all system components, features, and locations.

b. Process to manually and automatically pull video recordings from selected bus.

c. Troubleshooting and diagnosing system faults and errors.

PO Box 218, 255-275 Main Street Goshen, New York 10924

15. Driving Instruction (for Maintenance Employees)

a. Operator Compartment

i. Controls and switches

ii. Warning indicators and gauges

iii. Seat adjustment

iv. Door controls

b. Walk Around Inspection

i. Compartment-by-compartment explanation

ii. Mirror adjustment

iii. Climate control system

c. Driving Instruction

i. Turns

ii. Braking

iii. Transmission shift patterns

iv. Backing

v. ABS, ATC and ESC parameters and use

As a minimum requirement, the Contractor shall have at least one or more qualified instructor who shall be available at Orange County’s operating agents’ properties for the equivalent of six (6) months after the delivery of each of the pilot buses for the purpose of training maintenance personnel. As needed, the six (6) months of training shall be provided in four five (5) day segments, or other such arrangements as are mutually agreed upon by the parties involved. Contractor follow-up training of an additional 20 calendar days shall also be provided and shall take place three months after final delivery of base order and after any Option order delivery.

The Contractor shall provide all visual and other teaching aids. All training materials must be approved in advance by Orange County and their operating agents’ Operations and Maintenance (O&M) personnel. At the conclusion of training, all training materials, slides, view graphs, charts, etc. become the property of Orange County.

Instruction shall take place between the hours of 7 AM and 2:30 AM (to include the night shift and weekends), Monday through Sunday, unless otherwise authorized or requested by Orange County’s operating agents. Hours are subject to changes based on the needs of Orange County’s operating agents or their designated O&M contractor(s). Schedules will be developed by Orange County and its operating agents in such a way as to maximize the use of the instructor and the number of maintenance personnel to be trained.

All training shall be completed within 6 months from delivery of last bus. Alternative training arrangements may also be discussed at pre-production meetings and mutually agreed upon by all parties involved.

PO Box 218, 255-275 Main Street Goshen, New York 10924

2.2 ENGINEERS

The Contractor shall, at its own expense, have a competent engineering representative(s) available on request to assist Orange County and/or operating agents O&M personnel in the solution of engineering or design problems within the scope of the specifications that may arise during the warranty period.

2.3 ON-PREMISES SERVICE REPRESENTATIVE

The Contractor shall make a service representative physically available on the properties of Orange County’s operating agents on as needed basis, and available by telephone, during mutually agreed upon hours, for questions to support troubleshooting at least five (5) full business days per week for the first six (6) months, or until all buses are placed into revenue service. The purpose of this advisory support is to assist Orange County’s operating agents’ staff with diagnostics, operational support with normal maintenance activities, troubleshooting, approval and performance of minor warranty repairs, and any other necessary maintenance- and/or operation-related tasks. If telephone troubleshooting is insufficient, and both the Contractor and Orange County’s operating agents determine through written notice that on-site support is necessary, a qualified service technician shall be available on-site at the applicable facility within 48 hours of request. The Contractor shall provide prior to training, three (3) pre-loaded laptops with software to the Orange County operating agents. After the second month and until the completion of the second year of service, through written coordination and collaborative efforts between Contractor and Orange County operating agents, a service representative shall be available who can report to Orange County’s operating agents’ facilities within 48 hours for performance of the aforementioned maintenance-and/or operation-related activities. For each option exercised beyond the initial order of buses a similar service representative program shall be provided and priced accordingly.

2.4 AS BUILT DOCUMENTS

The Contractor shall provide in physical copy and in electronic version:

1. Nine (9) current as built maintenance manual sets. Three (3) sets to be provided to each of the three (3) separate Orange County contracted bus operators.

2. Nine (9) current parts manual sets, six (6) parts manuals allocated to the 30-foot bus order and three (3) parts manuals allocated to the 35-foot bus order.

3. Nine (9) operator's manuals as part of the base order. These operator manuals will be allocated as follows; three (3) operator manuals to be provided for each 30-foot bus order containing two separate Orange

County contracted bus operators, and three (3) operator manuals to be provided for each 35-foot bus order.

4. Cummins Quick-Serve access for a period of 12 years to provide current engine service and parts manual access.

5. Nine (9) complete transmission and control system parts manuals. Three (3) sets to be provided to each of the three (3) separate Orange County contracted bus operators.

PO Box 218, 255-275 Main Street Goshen, New York 10924

6. Nine (9) OEM engine and control system service manuals, including trouble shooting. Three (3) sets to be provided to each of the three (3) separate Orange County contracted bus operators.

7. Nine (9) OEM Electrical system schematics. Three (3) sets to be provided to each of the three (3) separate

Orange County contracted bus operators.

8. Nine (9) OEM Air system schematics. Three (3) sets to be provided to each of the three (3) separate

Orange County contracted bus operators.

9. Nine (9) OEM cooling system schematics. Three (3) sets to be provided to each of the three (3) separate

Orange County contracted bus operators.

10. Nine (9) OEM hydraulic system schematics. Three (3) sets to be provided to each of the three (3) separate

Orange County contracted bus operators.

11. Nine (9) Engine OEM electrical schematics, laminated. Three (3) sets to be provided to each of the three

(3) separate Orange County contracted bus operators.

12. All applicable subcomponent vendor service and parts manuals, including those for the radio system, fleet management system, HVAC system, ADA ramp system, etc.

13. As Built Documents shall be made available and provided if options are purchased, and verified with the

Purchaser at the time of written notice.

14. Standard manuals with cross-referenced information that includes all equipment incorporated including but not limited to all major OEM components will be accepted.

The maintenance, parts and operating agents manual sets supplied shall describe and include all equipment, including optional equipment, installed on the buses. Manuals shall provide trouble-shooting assistance, step-by-step instructions for component removal, rebuilding and replacement, pictorial illustrations of disassembled components and schematics. Each part will be referenced in a manual by specific bus sub-system. The Contractor shall receive parts and service manuals from every subcomponent that the bus manufacturer is using. The parts manual shall have the Contractor part number and the component manufacturer part number. If not provided directly in the contractor’s parts manual, component manufacturer part numbers shall alternatively be provided to Orange County’s operating agents by the Contractor via published parts manuals or equivalent documentation from the component manufacturers. Maintenance manual sets shall include as built schematics of wiring circuits, airlines and all other necessary illustrations. Parts manual sets shall also include engine, transmission, Doors, HVAC, and differential overhaul parts lists. Preliminary generic parts price lists, parts and service manuals shall be received at the designated point of delivery no later than 30 days before delivery of the first bus. Final as-built parts and service manuals are to be delivered no later than 30 days after acceptance of the pilot bus for each base order.

Final as-built piping and electrical schematics shall be provided in a sturdy hard plastic binder. The schematics shall have a legend that shall direct a mechanic towards each specific area. Schematics shall identify all conduit and wire colors, markings, gauges, sizes, system of operation, and all applicable fittings and connectors.

PO Box 218, 255-275 Main Street Goshen, New York 10924

The Contractor shall have the responsibility to provide Preventive Maintenance service interval frequency checklist for all serviceable items on a separate spread sheet. This shall not exclude documents in the Maintenance Manual.

The Contractor shall have the responsibility to provide Preventive Maintenance service interval frequency checklist for all major components.

The Contractor shall have the responsibility to ensure the timely delivery of individual component suppliers’ technical manuals, e.g., engine, mobility device ramp, etc. The Contractor shall supply nine (9) USB flash drives from which large size charts displaying the following maintenance functions and/or components of the bus: lube chart, air brake system chart, electrical chart, 3D exploded body panel/exterior skin charts, exploded front end frame charts, and air conditioning chart can be printed. The USB flash drives shall be delivered with final manuals.

In addition, complete manuals (parts, maintenance, electrical and operator) shall be provided electronically on standard USB flash drives. The fields for the parts manual to be included in this file, at a minimum, shall include the Part Number, Part Description, associated Diagram Number, Number Representing Location of the Part Diagram, Part Category, Part Subcategory (if applicable). Graphical information such as diagrams, illustrations, and logos shall be maintained in separate files whose names filename is that same as the diagram/illustration number. A file cross-reference table shall be provided for diagram/illustration number to filename correlation.

Formats for graphical information shall be able to be read on a standard PC. Bidders shall submit examples of their manuals and parts lists on USB flash drives for approval with their Bid package.

Updates of parts and service manual sections or particulars shall be provided on USB flash drives and hard copy.

A total of three (3) sets of each update or change shall be provided for each update. Manual updates and USB flash drives shall be delivered to the attention of Orange County Contract Administrator for this procurement.

Contractor shall also supply nine (9) current OEM engine parts manuals, nine (9) current OEM engine service manuals, and nine (9) OEM transmission manuals and appropriate USB flash drives with diagnostic software, three

(3) each to the three (3) separate Orange County contracted bus operators.

The Contractor shall update maintenance manuals for a period of 12 years after the date of acceptance of the buses procured under this contract. The Contractor shall issue updates to parts books and DVD’s or flash drives at least once annually for a period of 12 years.

2.5 REPLACEMENT PARTS GUARANTEE

The Contractor shall guarantee the availability of replacement parts for these buses for at least a 12-year period after the date of conditional acceptance of the last bus. Spare parts provided shall be interchangeable with the original equipment and shall be manufactured in accordance with the quality assurance provisions of this Contract.

The Contractor shall provide parts for the life of the bus. When components are no longer available, a senior officer of the Contractor shall send a letter to Orange County communicating the same. The Contractor shall be responsible to provide a final production run of sufficient quantity of the obsolete item (s) to satisfy the remaining life of the bus.

PO Box 218, 255-275 Main Street Goshen, New York 10924

The Contractor shall provide for completion of delivery of base order spare parts awarded within 30 days of delivery of the first bus. This delivery schedule shall apply to all major components included in the base order, as well as the spare parts package ordered during bus production of the base order.

In the event that such deliveries are not received within said 30-day period, Orange County shall have the right to assess a charge of $250.00 per day until delivery is complete. Such charges shall be deemed to be liquidated damages and not a penalty and may be deducted from any monies due or which may thereafter become due to the Contractor under the terms of this Contract. The delivery date and liquidated damages for spare parts will not apply if, in the discretion of the County, it is determined that only a few parts are not delivered within the proscribed time.

The price of spare parts ordered after the initial base purchase price period shall be the 𝐁𝐚𝐬𝐞 𝐁𝐮𝐬 𝐨𝐫 𝐄𝐪𝐮𝐢𝐩𝐦𝐞𝐧𝐭 𝐏𝐫𝐢𝐜𝐞 plus any change which will be calculated based on the formula utilizing the latest published U. S. Department of Labor Bureau of Labor Statistics (“BLS”), Preliminary Producer Price Index (“P.P.I.”), Category 1413, Truck and Bus Bodies that is published prior to the option award date. The change in this index will be used to adjust from the 𝐁𝐚𝐬𝐞 𝐁𝐮𝐬 𝐨𝐫 𝐄𝐪𝐮𝐢𝐩𝐦𝐞𝐧𝐭 𝐏𝐫𝐢𝐜𝐞𝐬 to the Option Order price.

2.6 OPERATOR-TRAINING

The Contractor shall provide with the delivery of the first buses of the base order and each option, training sessions in Orange County for the designated Training Supervisors who will in turn orient bus drivers on how to inspect, safely drive the buses, and operate all the subsystems on the bus. A qualified trainer shall test drive the bus at or near the Bus Manufacturer plant.

The training session for the Training Supervisors will include classroom and driving sessions as necessary for approximately twenty (20) road supervisors and trainers. A total of twenty-eight (28) bus drivers and road supervisors shall be trained directly by the Contractor.

The program shall include, but not be limited to, the following:

1. Operator Compartment

a. Controls and Switches

b. Warning Indicators and Gauges

c. Seat Adjustment

d. Door Controls

e. Fire suppression system training

f. Bus Operator safety training presentation

g. Kneeler operation

h. Mobility device lift operation

i. Emergency stop procedures

j. Emergency override procedures

k. Specifications and general data

PO Box 218, 255-275 Main Street Goshen, New York 10924

2. Walk Around Inspection

a. Compartment-by-compartment explanation

b. Mirror adjustments

c. Climate control systems

d. Mobility device securement

e. Engine system compartment area

f. Steering system

g. Emergency exit procedures

h. Emergency shut down procedures

3. Driving Instruction and safety

a. Proper driving posture and ergonomics

b. Turns

c. Braking

d. Transmission shifting patterns

e. ABS, ATC and ESC parameters and use

f. Winter driving (including other inclement weather or related hazards, such as flooding)

g. Proper use of all safety-related electronics equipment intended for operator interaction

The driver-training program shall consist of a minimum four (4) hour module on the bus. Each trainee shall be given the opportunity to operate the bus with the contractor's instructor on board. The Contractor shall provide the program a minimum of seven (7) four-hour classes’ times at the designated Orange County training properties.

2.7 SPECIAL TOOLS

The Contractor shall provide all specialty tools for systems such as but not limited to axles, brakes, diesel engine, transmission, cooling system, HVAC system, passenger seating, passenger doors, steering, air compressor, suspension, multiplex system, auxiliary heater, ADA ramp, OBVSS, and radio system. Bidders must provide a list of the special tools that are to be provided under the contract resulting from this RCO with their initial response to this solicitation.

The following diagnostic and troubleshooting equipment and tools shall be in three (3) sets, one for each Orange County contracted bus operator. Special tools shall be delivered with the first bus.

1. Diagnostic cables for connection to each bus component that can be diagnosed through the use of a laptop including TK IntelligAIRE diagnostic.

2. RP1210 Datalink Adapter with Bluetooth/wireless capability

3. Exhaust Aftertreatment System components removal device(s)

4. All cooling system pressure fill equipment and necessary tooling to eliminate air pockets when filling

PO Box 218, 255-275 Main Street Goshen, New York 10924

5. Required diagnostic tools and equipment:

1. An additional one (1) laptop kit, per each Orange County contracted bus operator, totaling three (3) laptop kits, configured and equipped as specified above including laptops, connection cables and datalink adapter (#1- 4), shall be provided for O&M personnel and delivered prior to the first Contractor training session taking place under this Contract for each bus order.

2. An additional one (1) laptop, per each Orange County contracted bus operator totaling three (3) laptops, configured and equipped as specified above, shall be provided for O&M Electronics specialists and shall include any software necessary for video system, radio system, farebox, destination sign, routers, etc., to be delivered prior to the first Contractor training session taking place under this Contract for each bus order.

3. Tools and software associated with Infotainment system.

4. Complete Database Container (*.dbc) files for all vehicle networks shall be provided to County during delivery of the first bus.

2.8 EXCUSABLE DELAYS

1. Except for defaults of subcontractors at any tier, the Contractor shall not be in default because of any failure to perform the contract resulting from this RCO under its terms if the failure arises from causes beyond the control and without the fault or negligence of the Contractor. Examples of these causes are (a) acts of God or of the public enemy, (b) acts of the Government in either its sovereign or contractual capacity, (c) fires, (d) floods, (e) epidemics,

(f) quarantine restrictions, (g) strikes, (h) freight embargoes, and (i) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor. "Default" includes failure to make progress in the work so as to endanger performance.

2. If the failure to perform is caused by the failure of a subcontractor at any tier to perform or make progress, and if the cause of the failure was beyond the control of both the Contractor and subcontractor, and without the fault or negligence of either, the Contractor shall not be deemed to be in default, unless:

(a) The subcontracted supplies or services were obtainable from other sources;

(b) The County ordered the Contractor in writing to purchase these supplies or services from the other source;

and

(c) The Contractor failed to comply reasonably with this order.

3. Upon request of the Contractor, the County shall ascertain the facts and extent of the failure. If the County determines that any failure to perform results from one or more of the causes above, the delivery schedule shall be revised, subject to the rights of the County under the termination clause of this contract.”

2.9 LIQUIDATED DAMAGES

1. If the Contractor fails to deliver the supplies or perform the services within the time specified in this RCO and/or contract resulting from the RCO, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $250.00 per calendar day of delay until the work is completed or accepted.

PO Box 218, 255-275 Main Street Goshen, New York 10924

2. If the County terminates the contract in whole or in part in default, the Contractor shall be liable for liquidated damages of $250.00 per calendar day accruing until the County reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of purchase of similar supplies or services and other remedies that may be available to the County at law or in equity.

3. The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in Section 2.8 of the RCO.”

DEFINITIONS AND ABBREVIATIONS

DEFINITIONS

The following are definitions of terms and abbreviations;

Agents – An agency that hold an agreement with Orange County, NY to operate public transportation services.

Audible Discrete Frequency – An audible discrete frequency is determined to exist if the sound power level in any 1/3-octave band exceeds the average of the sound power levels of the two adjacent 1/3-octave bands by 4 decibels or more.

Color-impregnated insulation - Insulation material, which incorporates colored pigments throughout its substance and whose color is identifiable by appearance alone.

Contractor – bidder, manufacturer unless specifically stated otherwise.

Corrosion-resistant materials - Materials which are not subject to corrosion because of their composition or because they have protective coatings.

Curb Weight - Weight of vehicle, including maximum fuel, oil, and coolant, and all equipment required for operation by this Specification, but without passengers or operator.

DBA - Decibels with reference to 0.0002 microbars measured on "A" scale.

Inherently corrosion-resistant materials - Materials which are not subject to corrosion because of their composition and have no need of protective coating(s) in order to prevent corrosion.

F - Temperature as measured on the Fahrenheit scale.

Fire-resistant - Materials that have a flame spread index less than 150 as measured in a radiant flame test per ASTM-E 162-90.

Fireproof - Materials that shall not melt or burn at less than 2,000 degrees F.

Free Floor Space - Floor area available to standees, excluding stepwells, area under seats, area occupied by feet of seated passengers, and the vestibule area forward of the standee line. Floor area of 1.5 square feet shall be allocated for the feet of each seated passenger.

PO Box 218, 255-275 Main Street Goshen, New York 10924

Gross Load - One hundred fifty (150) lbs. for every designed passenger seating position, for operator and for each 1.5…