Performance Work Statement Gymnastics Instructional (Coaching) For

Youth 13 Feb 2026

Table of Contents Section Number and Title Page

1. General Scope of Work 3

1.1 Programs 3

1.2 Contractor Representative 3

1.3 Youth Programs Representative 3

1.4 Age and Background Check Requirements 3

1.5 Adaptability and Language 3

1.6 Location 3

2. Schedules and Classes 3

2.1 Age Groups 4

2.2 Class Size 4

2.3 Days and Times 4

3. Class Cancelations/ Substitutions 4

3.1 Contractor Cancelations 5

3.2 YPR Cancelations 5

3.3 Substitutions 5

4. Requirements, Duties, and Responsibilities 5

4.1 General/All 5

4.2 Background Checks 6

4.3 Training Requirements 6

4.4 Certifications 6

4.5 Gymnastics Instructors 6

4.6 Insurance 7

4.7 Advertisement 7

5. Compensation 7

5.1 Program Fees 7

5.2 Invoices 7

6. Facility Availability/Equipment Use for Contractor 7

6.1 Usage 7

6.2 Equipment 8

6.3 Contractor Provided Equipment 8

7. Services Summary 8

7.1 Performance Evaluation 8

7.2 Service Summary Items 8

Table 1 9

8. Appendices 9

8.1 Appendix A 9

8.2 Appendix B 10

8.3 Appendix C 12

1. General Scope of Work. Provide experienced, qualified, professionally certified gymnastics instructors/coaches of youth in support of the 86th Force Support Squadron (FSS) Youth Programs (YP), hereinafter referred to as the NAFI. The Contractor shall conduct youth gymnastics classes in a range of skill levels. All communications shall be in English. The NAFI is a Non-Appropriated Fund Instrumentality of the Department of the Air Force and, as such, no appropriated funds of the United States of America shall become due or be paid to the Contractor by reason of this Contract.

1.1. Programs. The Contractor shall provide experienced, qualified, and appropriately certified personal and group youth gymnastics instructors/coaches. Contractor shall provide and maintain appropriate documentation of instructor certification credentials outlined in Appendix A.

1.2. Contractor Representative (CR). The Contractor shall appoint at least two local contract representatives (primary and alternate) who shall be responsible for coordinating with the YID (Youth Instructional Director) or YPD (Youth Programs Director) to obtain and clarify contact requirements, establish written schedules, and oversee local contract implementation and management.

1.3. Youth Program Representative (YPR). YID, YPD and Youth Programs Assistant Director (YPAD) responsibilities include, but are not limited to, coordinating all contractual requirements, such as participant registrations, collection of registration fees, and class scheduling/re-scheduling.

1.4. Age and Background Check Requirements. All gymnastics instructors must be 18 years of age or older and will be required to submit current background/criminal activity checks. All background checks are at the expense of the Contractor. No instructors are allowed to instruct or interact with youth without a clear background check being completed unless performing in direct line-of-sight supervision of an 86 FSS employee that has a completed background check.

1.5. Adaptability and Language. Instructors must be flexible in their training and instruction and adapt to the abilities and physical development of the participants. All instructors must be able to communicate clearly and effectively in English and all classes shall be conducted in English.

1.6. Location. All classes shall be held on Ramstein Air Base, building 1023, Youth Programs Instructional building.

2. Schedules for Classes. Class schedules, as set forth below, shall be established by the YPR in coordination with the Contractor/CR and mutually agreed to in writing. All classes will be scheduled to be held during YP Center operating hours, which will be provided to the Contractor. If there are changes to facility operating hours, these will be promptly communicated to the Contractor or CR and any schedule conflicts or interruptions shall and will be resolved in writing. If deemed necessary by YP management due to mission requirements or other unforeseen extenuating circumstances, the YPD is authorized to make short-term temporary schedule adjustments in coordination with the CR to include but not limited to staffing/building coverage, summertime facility temperature requirements, or furloughs. However, any permanent changes must be incorporated into the contract by issuance of a contract modification from a Contracting Officer (CO).

2.1. Age Groups. Classes shall be conducted for ages 18 months to 18 years.

2.2. Class Size. Classes will consist of a minimum of five (5) and a maximum of either six

(6) participants for youth classes Age 4,5 and 6, and up to eight (8) registered participants for classes Age 3 and 7 and above. No unregistered participants shall be allowed.

2.3. Days and Times. No classes shall be held on U.S Federal holidays nor on Family Days as approved by the USAFE (U.S. Air Forces – Europe) Commander. The Contractor will be annually provided a listing of approved Family days when the listing becomes available. All Family Days are subject to change.

2.3.1. U.S Holidays. Actual calendar days for some U.S. holidays will vary from year to year. *Holidays that fall on a Saturday or Sunday are generally observed on the previous Friday or the following Monday. Standard holidays are as follows:

• *New Year’s Day – 1 January

• Martin Luther King Jr. Day – January (3rd Monday)

• Presidents Day – February (3rd Monday)

• Memorial Day – May (last Monday)

• *Juneteenth – 19 June

• *Independence Day – 4 July

• Labor Day – September (1st Monday)

• Columbus Day – October (2nd Monday)

• *Veterans Day – 11 November

• Thanksgiving – November (4th Thursday)

• *Christmas – 25 December

2.3.2. Class Periods. Class sessions shall be held in 45-, or 60-minute periods, as mutually scheduled. Sessions will vary, depending on the age and skill level of the class participants and as established by the YPR and coordinated with the Contractor or CR. Class frequency can also vary between once, twice or three times a week, depending on YP requests. Depending on the number of registered students, additional instructors might be required.

3. Class Cancelations/Substitutions.

3.1. Contractor Cancelations. Any planned extended leave/vacation or class cancelations requires a minimum of 2 weeks advance notice in writing to the YPR. Extended leave may include but is not limited to maternity leave, medical leave, or family care leave.

Should an emergency occur that prevents the Contractor’s instructor from performing scheduled classes, the Contractor/CR shall immediately notify the Y PR of the emergency, either by telephone or in person, and how it will affect the scheduled class(es).

3.2. YPR Cancellations. The YPR may need to suspend or cancel classes due to unforeseen mission requirements or circumstances, unplanned facility closures, inclement weather, emergencies, or official directives with less than 24-hour advance notification.

3.3. Substitutions. In the event of an instructor absence, the Contractor “may” provide a RYP (Ramstein Youth Programs) -accepted substitute instructor who has provided all the pre-requisites (certificates, background check, mandatory training, etcetera) to meet the intent of scheduled Instructional Classes and be able to carry out the scheduled class.

The instructor must be in possession have had a completed of a background check, meet the training requirements, and have otherwise been approved by the RYP/ Non- Appropriate Funds Instrumentality (NAFI).

4. Requirements, Duties, and Responsibilities. The requirements, duties, and responsibilities requirements of the Contractor and all staff utilized to fulfill the contract are outlined as follows:

4.1. General/All. The Contractor (and their staff) shall:

4.1.1. Be responsible for the post-use cleanliness of all government owned YP equipment and their areas of use.

4.1.2. Provide proof of all completed services, to include classes conducted.

4.1.3. Maintain valid certifications as applicable and shown in appendix A.

4.1.4. Teach precautions and safe techniques, as applicable, for all level of classes.

Include instruction on technique, safety, injury prevention and demonstration of proper form or technique.

4.1.5. As applicable, move about the gymnastics room while conducting classes to interact with all youth and providing individual instruction, feedback, and positive support.

4.1.6. The Contractor, and all instructors shall comply with the required regulatory health and safety requirements as outlined in AFI 34.144 sections 4.2 & 6.3. AFI 34.144 to be provided by 86 FSS to contractors for reference.

4.1.7. All sub-contractors utilized to fulfill the contract obligations must comply with all terms and conditions set forth in the contract.

4.2. Background Checks. All Contractor staff accessing Ramstein Air Base to perform under this contract must have a favorable background check completed and on file with the YP prior to the start of performance.

4.2.1. Background Check Requirements. Must be in accordance with the Crime Control Act of 1990, DoDI 1402.05, DoDI 6060.02, DoDI 6060.4, and AFI 34- 144 for individuals who have contact with children or youth (minors, i.e., anyone under age 18).

4.2.2. Foreign National Requirements. Any Foreign National (non-U.S. citizen) performing under this contract on Ramstein Air Base shall obtain and provide, from their local resident registration office, an Extended Police Good Conduct/Criminal Activity Report (German Erweiterte Fuehrungszeugnis)

4.2.3. Persons working in CYS do not require access to classified and sensitive national security information (T3). The NAF HR office conducts T1 checks for US personnel in CYP and there’s no cost involved to the contractor. However, local nationals are responsible for securing their background checks from an appropriate off-base activity, and they bear the responsibility for the cost of that service.

4.3. Required Trainings. The Contractor’s staff that is utilized to fulfill the contract must complete the required YP Contractor training in accordance with AFI 34-144 and be documented on AF FORM 1098 prior to performing under the contract. The Contractor shall coordinate with the YPR for the following required trainings:

CPR/AED (Cardio-Pulmonary Resuscitation/Automated External Defibrillator) and Basic First Aid/Life Support Certification. Prior to conducting any classes, the Contractor must provide the YPR with proof of current valid certification of Adult, Child, and Pediatric First Aid/CPR/AED from an approved organization such as American Red Cross, American Heart Association, or the German Red Cross (Rotes Kreuz). Certifications must be kept current by renewing them every two years from the last certification date. Failure to possess and maintain current certifications shall result in the immediate suspension of that individual from performing until proper certifications are obtained and proof provided to YPR.

4.4. Certifications. The Contractor shall validate and maintain copies of all of their instructors’ current qualifications and certifications held and issued in accordance with the respective guidelines for their specific professional disciplines. A copy of all certifications shall be provided to the YID, YPD, or YPR at the start of the contract and whenever there are Contractor personnel changes. It is the responsibility of the Contractor to ensure instructor certifications remain up to date and are provided to the YID, YPD, or YPR in a timely manner.

4.5. Gymnastics Instructors. Each instructor shall have a minimum of three (3) years of instructional experience or a combination of experience and education as an instructor.

Proof shall be provided to the Contracting Officer prior to contract award. Instructors shall, at a minimum:

4.5.1. Instruct youth on the principles of gymnastics in multiple elements/events.

4.5.2. Provide instruction to develop youths’ skills and techniques in respect to the classes they are engaged in.

4.5.3. Instruct youth in the safety precautions regarding the various gymnastics skills they are learning and injury prevention methods.

4.5.4. Be responsible for maintaining order during each class session. The Contractor or staff record misconduct of students that represent a discipline problem and provide reports to YID, YPD or other YPR.

4.6. Insurance. The Contractor shall have and maintain a minimum of U.S $2,000,000, or the Euro equivalent, of business liability insurance coverage for their company and for all staff, YP equipment and youth participants.

4.7. Advertisement. The YP is responsible for all advertising as this is a YP program; the

Contractor shall not advertise for contracted activities on the installation.

5. Compensation: Payment will be made only for services rendered and verified. No payment will be made for instructor no-shows that result in a class cancelation. The customers/clients shall be directed to the YP staff for any requested customer refunds.

5.1. Program Fees. The YP will perform all student registrations and collect all customer fees. At no time is the Contractor or their staff allowed to accept payment or tips from customers.

5.2. Invoices. For prompt payment, submit, within the first week of each month, an itemized invoice for all classes conducted in the previous month, to the 86 FSS NAF payment office; email to 86FSS.FSR.AP@us.af.mil, with a copy also provided to the NAFI. Class logs/records shall be reconciled by both parties on the last business day of each month.

Any discrepancies must be reconciled between the Contractor and the YPR. If they cannot be resolved, the Contractor should submit a Protest per the terms in the NAF Standard Clauses after submitting their invoice.

6. Facility Availability/Equipment Use for Contractor. Access to building 1023 and its gymnastics facility will be made available to the Contractor’s staff during NAFI employee-staffed operating hours unless otherwise notified in writing. Operating hours will be provided during the class scheduling phase. Staffing hours are subject to change due to adjusted class schedules to meet the needs of the participants. The Contractor or their representative will be notified in writing by the YIP, YPD, or other YPR in minimum of 30 days in advance of any changes.

6.1. Usage. As stated above, the Contractor shall coordinate schedules, in writing, with YPR to ensure that Contractor classes do not interfere with other YP classes. Due to the size of the gymnastics facility, Contractor classes and YP staff classes may be conducted at the same time. The Contractor and YPR will set forth guidelines as needed in writing regarding cleaning of equipment and scheduling if conducting simultaneous classes prior to any such classes being held.

6.2. Equipment. YP will provide an adequate gymnastics facility and standard gymnastics equipment for use by the Contractor and instructors. The gymnastics facility, equipment, and maintenance of such is the responsibility of the YP and YPR. The Contractor and all staff shall ensure all equipment is in good repair for use and in place at least 15 minutes prior to scheduled class times. All equipment that is used by the Contractor or staff during classes shall be cleaned by Contractor or staff after use and secured before departing the facility. Contractor staff shall promptly inform the YIP, YPD, or other YPR of any equipment or facility safety issues or hazards that they identify. The YP will immediately investigate and address any health or safety concern that are identified by the Contractor, their representative, or their staff.

6.3. Contractor Provided Equipment. Contractor materials and equipment shall include instructional materials or handouts, parent information handouts, office supplies, and any personal equipment required that is not provide by the YP or included in this contract.

7. Services Summary. Performance requirements that the government will assess are listed in the service summary items (SSI) in Table 1. The absence of any contract requirement from the SSI shall not detract from its enforceability nor limit the rights or remedies of the NAFI under any other provisions of this contract, including the clauses titled “Inspection of Services” and “Default”. The Contractor service requirements are summarized into performance objectives. The performance threshold briefly describes the minimum acceptable levels of service required for each SSI.

7.1. Performance Evaluation. Services will be evaluated to determine whether performance meets the requirements of the contract. When the performance requirement is not met, the CO will issue a Corrective Action Report (CAR) to the Contractor. The Contractor shall respond to the CAR by completing the appropriate blocks and returning the form to the CO within 3 calendar days of receipt.

7.2. Service Summary Items. These are critical performance objectives that the COR will monitor, review, and report on the contractor’s performance. The critical aspect of the contractor’s performance rating is the contractor’s resourcefulness in overcoming challenges that arise in the context of contract performance. The Contractor’s rating will be given as earned when the NAFI evaluates the Contractor’s service or is requested to provide assessment of the Contractor’s performance. All evaluations will be conducted

IAW the QASP that implements the guidance of MP 5301.602-2(d) and AFI 63-138, with respect to the NAFI’s quality assurance requirements.

SSI Performance Objectives PWS Para.

/Appendix Performance Threshold

1 Maintain and provide current certifications and completed favorable background checks for instructors.

4.2 4.2.1, 4.2.2 4.2.2.1, 4.2.2.2 4.4 Appendix C

Provide to COR current certifications and background checks for instructors within 1 business day of requested date;

on time an accurate 100 % of the time.

2 Maintain annual training IAW Youth Program required Form 1098 and current CPR certification.

4.3 4.3.1

Provide Youth Programs with current CPR certification for all instructors and coordinate all required trainings annually.

3 Implementation of youth gymnastics instruction IAW PWS.

4.5 4.5.1-4.5.4

No more than 3 valid customer complaints per month for instructors.

8. Appendices.

APPENDIX A.

Accepted Accreditations and Certifications

The following are a list of accepted organizations to receive accreditations and certifications for primary youth gymnastics instructors:

1. United State of America (USA)Gymnastics Safety Certified Coach/ Instructor Certification

2. Deutscher Turner Bund (DTP) German equivalent to USA Gymnastics.

3. USA Elite Coach Certification Program.

4. International Gymnastics Federation (FIG) Coach Certification.

5. American Association of Gymnastics Coaches and Judges (AAGCJ).

7. British Gymnastics Coaching Certification.

6. Other locally sourced certifications or trainings that meet minimal requirements and receive approval, in advance of being applied, from the Youth Programs Representative.

APPENDIX B.

Historical Class Numbers - 2025

Jan – Feb No classes

March Class Registered Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90 mins class

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60 mins class

April Class Registered Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90 mins class

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60

May

Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60

June – August No classes

September Class Registered Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90 mins class

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60

October

Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90 mins class

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60

November

Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90 mins class

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60

December (Projected)

Beginner Gymnastics Age Group 7+, 60 mins class

Pre-Gymnastics Age Groups 4-5, 45 mins class

Pre-Gymnastics Age Groups 5-6, 45 mins class

Intermediate Gymnastics Age Group 7+, 90 mins class

Beginner Tumbling Age Group 7+, 60 mins class

Intermediate Tumbling Age Group 9+, 60

APPENDIX C

Annual Estimated Class Numbers and Number of Participants

Class Category Max

Number of Participants

Max Classes per Year

Max / Predicted Students per Year

PRE-GYMNASTICS -

PARENT/CHILD (3 YRS) - 45

MIN

8 48 384 / 200

PRE-GYMNASTICS (4 YRS) -

45 MIN

6 96 576 / 400

PRE-GYMNASTICS (5/6 YRS) -

45 MIN

6 192 1152 / 700

BEGINNER GYMNASTICS (7+

YRS) - 60 MIN

8 192 1536 / 1000

INTERMEDIATE

GYMNASTICS (7+ YRS) - 60

MIN

8 48 384 / 200

BEGINNER TUMBLING (7+

YRS) - 60 MIN

8 96 768 / 500

INTERMEDIATE TUMBLING

(9+ YRS) - 60 MIN

8 48 384 / 200