Ramp_Tower_Services.pdf

REQUEST FOR PROPOSAL

26-044-RFP

RAMP TOWER SERVICES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, September 3, 2026.

RFP# 26-044-RFP DATE ISSUED: August 6, 2026

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. SUBMISSION OF PROPOSALS

1.5. RFP QUESTIONS

1.6. ADDENDA

1.7. SCOPE OF SERVICES

1.8. KENTUCKY OPEN RECORDS ACT

1.9. EVALUATION CRITERIA

1.10. ACCEPTANCE PERIOD

1.11. AWARD

1.12. PERFORMANCE AND PAYMENT

1.13. BONDS AND SURETIES

1.14. BADGES AND KEYS

1.15. RECORDS/FINANCIALS

1.16. GRATUITIES AND KICKBACKS

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

1.18. RFP CONDITIONS AND PROVISIONS

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

3.2. ATTACHMENTS

Attachments:

A - 26-044-RFP - LOA - Terminal Ramp Control Procedures - Attachment 1

B - 26-044-RFP - LOA - Aircraft Operating Restrictions - Attachment 2

C - 26-044-RFP - LOA - DHL Express Ramp, Amazon Ramp, and Taxilane N Control

Procedures - Attachment 3

D - 26-044-RFP - Ramp Control Average Daily Operations (7-14-26 through 7-21-26) -

Attachment 4

E - 26-044-RFP - Proposal Bond - Attachment 5

F - 26-044-RFP - Performance Bond - Attachment 6

G - 26-044-RFP - Payment Bond - Attachment 7

H - 26-044-RFP - Surety Bond Affidavit - Attachment 8

I - 26-044-RFP - Ramp Tower Service Sample Contract - Attachment 9

J - 26-044-RFP - KCAB - RSVP Instructional Guide for OpenGov - Attachement 10

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

Pursuant to KRS 424.260 and KRS 183.142, the Kenton County Airport Board (“KCAB”) will receive proposals for Ramp Tower Services at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”).

Proposals must be received by Thursday, September 3, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by

KCAB.

A pre-proposal meeting will be held on Thursday, August 13, 2026 at 10:00 am at CVG Airport terminal at 3087 Terminal Drive, Hebron, KY 41048. Please RSVP at least one (1) business day prior to the pre-proposal meeting date through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Invitation "Ramp Tower Services" and provide the name of the person(s) attending. See Attachments for RSVP instructions. NOTE:

Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company. The precise meeting location will be communicated to attendees prior to the event.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in consideration for an award.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, Kentucky 41048

1.2. SCHEDULE OF EVENTS

Release Project Date: August 6, 2026

Pre-Proposal Meeting and Site Visit

(Mandatory):

August 13, 2026, 10:00am

CVG Airport terminal at 3087 Terminal

Drive, Hebron, KY 41048

Deadline For Questions To Be

Submitted:

August 20, 2026, 11:59pm https://procurement.opengov.com/portal/cvgairport

Answers To Questions Issued: August 27, 2026, 11:59pm

Proposals Due: September 3, 2026, 2:00pm

Interviews: TBD

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

1.3. BACKGROUND

The successful proposer will be responsible for providing active control of aircraft in all CVG controlled non-movement areas through the use of both traditional and virtual methods. This also includes ensuring airline compliance with CVG's gate management system for remote and gate parking.

1.4. SUBMISSION OF PROPOSALS

Responses to this RFP must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled Ramp

Tower Services (Invitation #26-044-RFP) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through

OpenGov no later than Thursday, September 3, 2026 at 2:00 pm Eastern Time (ET). Proposers should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

1.5. RFP QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this RFP are encouraged and should be submitted electronically using the Question and Answer tab of this RFP on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFP on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFP or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFP or to provide additional information, addenda will be issued to all recipients of this RFP.

1.7. SCOPE OF SERVICES

1.7.1. Scope of Services

The successful proposer (“Contractor”) must provide ramp control services in the form of traffic sequencing, separation, pushback control instructions, deicing queuing management, and remote parking operations, as well as gate conflict resolution within the CVG controlled non-movement areas. This scope includes direct line of site for parts of the operation but requires technology and procedures to manage other significant parts virtually. Please see the following attachments for additional information:

o Attachment 1 - Letter of Agreement ("LOA") - Terminal Ramp Control Procedures o Attachment 2 - LOA - Aircraft Operating Restrictions o Attachment 3 - LOA - DHL Express Ramp, Amazon Ramp, and Taxilane N Control Procedures o Attachment 4 - Ramp Control Average Daily Operations (7-14-26 through 7-21-26)

Attachments 1 - 4 may be modified by KCAB, in its sole discretion, in the future

B.1. Contractor Responsibilities

a. Contractor must provide KCAB with a single point of contact to which all routine issues regarding this agreement will be addressed.

b. Contractor must staff a minimum of 2 controllers (“Controllers”) on duty to operate the Ramp

Control Tower (“RCT”) 24 hours per day or as otherwise directed in writing by KCAB. The RCT may be staffed by Controller for rest and meal breaks that occur during the 24-hour daily operation.

c. All Controllers must be appropriately experienced personnel competent to perform the duties of ramp controller and must have the following minimum qualifications:

1. High school diploma or GED;

2. Mobility and fitness to safety work in an air traffic control type tower, including but not limited to:

i. Ability to lean over work consoles/equipment to conduct panoramic surveillance of aircraft;

ii. Distant and near vision correctable to 20/20 in each eye with normal color vision;

iii. Speech to communicate effectively and clearly in English;

iv. Hearing to demonstrate no chronic disease of the ear that might interfere with the comfortable use of standard or cordless headsets; and

v. No hearing loss in either ear of more than 25 decibels in the 500, 1000, or 2000 Hz ranges and no more than a 20 decibels loss in the better ear by audiometer, using

American National Standards Institute (“ANSI”) (1969) standards;

3. Successful completion of an education/experience background investigation as well as a fingerprint based criminal history record check;

4. Ability to be granted and maintain security badge as mandated by KCAB, FAA and TSA;

and

5. Ability to meet all minimum drug screening and prohibitions as established by KCAB and under applicable law.

d. Contractor must provide an RCT supervisor (“Supervisor”) to manage Controllers and coordinate services as directed by KCAB as follows:

1. Supervisor must attend meetings as directed by KCAB to include safety, security, station manager, construction, accident/incident and other meetings as determined;

2. Supervisor must have a working knowledge of Airport Safety Management Systems

(“SMS”) and must participate in SMS processes as directed by KCAB.

3. Supervisor must be qualified to work as a Controller, including without limitation all qualifications listed in Section C, and must maintain proficient at all times.

4. Supervisor work schedule will be Monday through Friday daylight hours, with the exception of a work required need e.g. complete night shift evaluation, or as otherwise approved by KCAB in writing.

5. Supervisor must efficiently and professionally manage the operation of the RCT at all times and must ensure that communications with CVG stakeholders are courteous, polite and professional.

6. Supervisor must maintain RCT staff schedules, handle personnel issues, ensure strict compliance with contract provisions, coordinate customer, airlines and FAA Air Traffic Control

Tower (“ATCT”) needs and concerns, and maintain all records.

e. Contractor must establish and maintain a training curriculum designed to develop and maintain proficient Controllers and Supervisors, including the establishment and recording of ground control monthly position minimums to ensure Controllers remain proficient.

f. Contractor must modify and establish RCT operating procedures in conjunction with and to the satisfaction of KCAB. These procedures must be in accordance with FAA Order 7110.65 (latest revision), the current version of CVG Airport Rules and Regulations, KCAB Policies and Procedures, and the Letters of Agreement (“LOAs”).

g. Contractor must report all safety hazards (observed and reported) to KCAB.

h. Contractor must conduct investigations and provide detailed after action/incident reports to KCAB staff regarding the Contractor’s personnel role and actions related to the incident.

i. Contractor must comply with all TSA security requirements regarding prohibited items.

j. Contractor is responsible for adhering to KCAB policy regarding the use of phones.

k. Contractor must provide individual company email addresses to RCT personnel to ensure compliance with cybersecurity requirements.

l. Contractor must perform other tasks directly related to this Scope of Services as may be requested in writing by KCAB during the term of this agreement.

B.2. Reports

a. Contractor must notify KCAB of all aircraft stranded off a gate and unable to offload passengers for more than a period of 20 minutes and provide updates to Airport Operations at regular intervals.

b. Contractor must maintain operational records and prepare reports as required by designated

KCAB personnel.

c. Contractor must provide KCAB with monthly reports, in a form approved by KCAB, identifying any operational issues, hold outs, financial status, staffing costs, and training/evaluations.

B.3. Facilities and Equipment

a. Contractor is responsible for payment or repair to all damage to KCAB owned equipment and workspaces caused by Contractor’s actions. Ordinary wear and tear and routine maintenance, as approved by KCAB, will be excluded.

1. Any improvements to the RCT cab, office space, and break room area are at Contractor’s own expense and must have prior written approval of KCAB.

2. Contractor must provide all office supplies and any other office equipment necessary to perform the services under this RFP other than what is specified in Section B.7 as provided by

KCAB.

B.4. Schedule

a. Contractor must submit to KCAB for approval, a proposed work plan and schedule for operation of the RCT cab. In addition, Contractor must:

1. Participate in all KCAB schedule RCT meetings to include but not be limited to:

i. Meetings with the FAA, KCAB and airlines;

ii. Meetings to revise the LOAs and operating procedures of the RCT;

iii. Safety/security meetings; and,

iv. Construction meetings;

2. Obtain and maintain required insurance;

3. Hire and retain sufficient qualified personnel as required;

4. Obtain approval of operating procedures and practices by KCAB;

5. As appropriate and as directed by KCAB, assist in the development of Letter of

Agreement(s) between FAA, ATCT, Contractor and KCAB; and,

6. Perform advance preparation tasks such as creating work schedules, interviewing personnel, performing testing, badging, background checks, medical confirmation, familiarity training, competency training, parking arrangements, etc.

b. Contractor acknowledges that a fully operational RCT is required for the safe operation of CVG and the safety of the public using CVG. Contractor, to the maximum extent possible, must take all appropriate actions to ensure CVG’s RCT is, at all applicable times, fully operational. Recognizing the criticality of an operational RCT to the safe operation of CVG, Contractor agrees that in the event a replacement contractor is not available at the end of the term of this agreement, Contractor will continue to provide services under this agreement until KCAB has had sufficient time to identify and contract with a follow up contractor.

B.5. Liquidated Damages

Contractor’s failure to effectively operate and manage the RCT in accordance with this agreement at any time during the period from the effective date of the contract through the end of the Term will be deemed a material breach of this agreement (“Failure to Operate”). Failure to Operate will mean any situation in which Contractor does not operate the RCT for any period of time during the hours defined in Section B.1 of this Scope of Work. Contractor acknowledges the amount of damages flowing from a Failure to Operate would be impracticable or extremely difficult to determine with certainty. Contractor and KCAB agree liquidated damages as described in this agreement do not constitute a penalty but are intended to constitute an estimate of damages incurred at a rate reasonable in light of anticipated harm. Upon Contractor’s Failure to Operate, Contractor will pay

KCAB as liquidated damages an amount calculated from the time of breach at a rate of $5,000.00 per hour, until such time that Contractor resumes the provision of all the services required in the agreement. Liquidated damages will be prorated for periods of time less than one hour and will be prorated in 15-minute increments.

B.6. Additional Services

If KCAB requests Contractor to provide services in addition to those specified above, Contractor will develop a work plan detailing the specific tasks to be completed and provide a detailed not to exceed budget for performing these additional services. Contractor must not perform any additional services until an amendment to the agreement has been processed and signed by both parties.

B.7. KCAB responsibilities

a. Space: KCAB shall provide job-related office space (KCAB will perform all maintenance),space and/or storage space for parts, supplies, tools and equipment at no cost to the Contractor. The space

KCAB provides is subject to change at the sole discretion of KCAB.

b. KCAB shall provide for pick-up of trash and other waste, generated in the normal progress of the

Services. This trash pick-up will be from a common point already in use.

c. KCAB shall provide radio equipment for two-way radio communication with aircraft through the use of headsets. Radio operation must be in accordance with License Agreement between KCAB and the Contractor.

d. Parking: KCAB will provide Contractor with free parking in an on-Airport parking facility for use by employees while performing services under this agreement.

e. Furniture (desks/chairs)

f. Computer equipment

g. Access to flight tracking software

h. Access to cameras to view ramp control areas

i. Access to gate management system

1.8. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky

Revised Statutes Chapter 61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.9. EVALUATION CRITERIA

The selection of the Ramp Tower Services contractor will be based on a judgment evaluation of several key elements in the proposals submitted. In alphabetical order, these include but are not limited to the criteria listed below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications

KCAB will evaluate the experience and qualifications providing ramp tower services demonstrated in the proposal, including validation from the client references provided.

Points Based 35 (35% of Total)

2. Technical Approach

KCAB will evaluate the proposer's technical approach for meeting the requirements of the Scope of Services in section 1.2.

Points Based 35 (35% of Total)

3. Pricing Proposal

KCAB will evaluate the accuracy and completeness of the pricing proposal in the

Section 2.1 Pricing Table.

Reward Low Cost 30 (30% of Total)

1.10. ACCEPTANCE PERIOD

Proposals in response to this RFP must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.11. AWARD

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible proposer(s) whose proposal represents the best value after evaluation in accordance with the criteria included in this RFP.

2. KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate proposals and may award a contract without discussions with proposers. Therefore, the proposer’s initial proposal should contain the proposer’s best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the proposals submitted, it is in KCAB’s best interest to do so.

6. The successful proposer will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the proposer’s response, the proposer is expected to execute the contract in the form set forth herein. Final acceptance of a proposal and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the proposer and to reevaluate the remaining proposals. KCAB reserves the right to refuse to negotiate with a successful proposer on any item not specifically excepted in its submittal.

7. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

8. The term of the agreement will be for four (4) years with an option to renew for one (1) four-year period.

1.12. PERFORMANCE AND PAYMENT

The successful proposer shall issue an invoice on a monthly basis for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

1.13. BONDS AND SURETIES

1.13.1. Proposal Bond

Each proposal must be accompanied by a bid surety in the form of a proposal bond, payable to KCAB in the amount of ten percent (10%) of the proposed annual contract amount. Bonding companies must be rated at least “A” by the latest edition of Best Insurance Reports. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within thirty (30) days after notification of award of contract.

1.13.2. Performance Bond

The successful proposer shall furnish a performance bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent https://procurement.opengov.com/portal/cvgairport/projects/281110/document?section=2712635

(100%) of the annual contract amount. The performance bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement.

The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

1.13.3. Payment Bond

The successful proposer shall furnish a payment bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount. The payment bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the

Commonwealth of Kentucky.

1.14. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

1.15. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.16. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.18. RFP CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

RAMP TOWER SERVICES - BASE PERIOD - YEARS 1 - 4

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Ramp Tower Services - Year 1 -

Base Period

1 YR

2 Ramp Tower Services - Year 2 -

Base Period

1 YR

3 Ramp Tower Services - Year 3 -

Base Period

1 YR

Line Item Description Quantity Unit of

Measure Unit Cost Total

4 Ramp Tower Services - Year 4 -

Base Period

1 YR

5 Controller Hourly Rate - Year 1 -

Base Period

1 HR

6 Supervisor Hourly Rate - Year 1 -

Base Period

1 HR

TOTAL

RAMP TOWER SERVICES - OPTION PERIOD - YEARS 5 - 8

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Ramp Tower Services - Year 5 -

Option Period

1 YR

2 Ramp Tower Services - Year 6 -

Option Period

1 YR

3 Ramp Tower Services - Year 7 -

Option Period

1 YR

4 Ramp Tower Services - Year 8 -

Option Period

1 YR

5 Controller Hourly Rate - Year 5 -

Option Period

1 HR

6 Supervisor Hourly Rate - Year 5 -

Option Period

1 HR

TOTAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

1. Proposal Requirements*

Proposals must include the information identified in this section and be presented in the order provided.

A. Cover Letter:

Include a cover letter which serves to introduce the proposing company or team and highlights the overall approach for meeting the requirements of the RFP. It must include the name of the company and its address, along with the name, title, e-mail address, and telephone number of the primary company representative(s) to be contacted regarding the proposal. The letter should be signed by a person who is authorized to negotiate terms, render binding decisions, and commit the company's resources.

B. Experience and Qualifications:

• Provide documentation demonstrating the company's experience and qualifications providing ramp tower services, including but not limited to, experience with the FAA tower program, virtual ramp control management and the technology used, and starting up new ramp control services at other locations.

• Highlight ramp control experience at airports similar in size to CVG Airport.

• Provide reference contact information (name, title, e-mail address and phone number) for at least three (3) clients for whom the proposer has provided ramp tower services.

• Provide documentation demonstrating the experience, qualifications, strengths, and work history of the team proposed to staff the CVG RCT.

• Any additional experience, work elements, or considerations not outlined above that pertain to this project or the proposer considers advantageous to KCAB.

C. Technical Approach:

• Provide a detailed description of the technical approach proposed to meet the requirements in the Scope of Services that includes, but is not limited to:

o Staffing Plan o Organization Chart, including the proposed manager(s) who will have overall daily responsibility for the contract.

o Quality Control Plan o Staff Training Plan o Personnel policies and procedures, including any applicable hiring and training incentives.

o Transition/Ramping-Up Plan for commencement of services detailing the proposed plan for a smooth transition of services by the commencement date.

o Explain how services will be delivered in an equitable manner to the airlines doing business at CVG Airport.

o Describe in detail any anticipated essential equipment needs beyond what is provided by

KCAB and include the associated costs for the equipment.

D. Audited Financial Records

Provide audited financials with corresponding footnotes for the last 3 years, prepared in accordance with generally accepted accounting principles, reflecting the current financial condition of the proposer. Also include the interim balance sheet and income statement of any significant financial events occurring subsequent to the closing date of the most recent financial statements. Documents requested by A.5.6 do not count toward page limit.

E. Pricing Proposal (Completed in Section 2.1 Pricing Table):

*Response required

2. Exceptions*

State in writing all exceptions to this RFP or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

3. Proposal Bond*

Please download the Proposal Bond on Attachment 5, complete, and upload.

*Response required

4. Performance Bond*

Please download the Performance Bond on Attachment 6, complete, and upload.

*Response required

5. Payment Bond*

Please download the Payment Bond on Attachment 7, complete, and upload.

*Response required

6. Surety Bond Affidavit*

Please download the Surety Bond Affidaviton Attachment 8, complete, and upload.

*Response required

7. Provide a copy of your Certificate of Insurance*

*Response required

8. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

9. Confirmation*

By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BBNZRRMS%2F20260806%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260806T120011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHMaCXVzLXdlc3QtMiJIMEYCIQCIHUf4s%2B2ILsoP9UjZu1jy%2B5w5HPjLkj%2F3Qfg2%2B9TsfwIhAMkOmrinneaSjr1ZshP91yAVyF8hzNB2fhy90Rj9kCPbKowFCDwQAhoMODkyMzY0Njg3NjcyIgwJYDnkbxAhARlhFVgq6QQBKIhcj32AB5dt5k7wAxMIuN3EC90fqi9FEntQVGPeQJkYx1uypIZwy8JdIJ6pPoUqn1zSO0fmyPNRifjJ5xLQkwK6q%2Fd%2FLE1qD2dSMMwAFLi0%2BXg6EEFr%2F7GJD5bdRUSjqfK4MIcExw1U5%2BeNsp1iJogQr9MyQMzuJ250S9zkUpsxAX2cQSYIOc8xOSiqF1nbt%2FxsP3uqFjnV2qx6m%2Ff0YAjE5YH1ggvLqnjBbGV0ibyVFDqsWeCfF00uMVH9Ai79ImWQJW%2F3kodwDa72QcISnwThyyEKcQe6UCXBa7ID74QQSsfGYzMei%2FHNq9UNGHrzADEYgfs08PSc3Ti8h9syz1egenxTJZ1T%2FCw%2B54zTfL2cxSzl10pOhtSbXgG185cPu0jQ6t1FuM4ExCYvu7wq9kaaZu%2Byh6tdZnedvv0N1fGwRY2FegYm%2Fu1WZ%2BHP9i8AD94njZfVF6bw7kSc9upIjwEZKphlYsue5seyf6ah%2FB2%2Ba8yHXx4SHXiE50%2BaQFQchhOUqIEjkaJzL99ieWVrGNYIbukusoSP1QZWW0blHJdHQB9O8Lrndac07Q6DeLfo6IfzvDNNuuj3xwRkcCjwLRysPeWw8mGfADgwjbutNHUEFCifLTGNqVpifGdTUMA%2FWfdqK1gxPdJLXG4mPYfYLV5D6ynLseXA%2FnwAZrXZ6z4UWOc46U9rYkbw4xs15%2BEtBlQolDqV5kGRsBmc9BYGc3rWLnLz2MkHA2gz8EStCa4xqotahPpJ0lSHbJRiTx9Gj%2BjWnQs0oMixIRGmapyc0lc5m4siy0BPgQCJ%2BOXFoJZjL13eFnNsHDDk2dHTBjqYAfY4mO81c6h%2Bo%2FT1s06jpfxWXP4z8a4SucPEB7YUAJj6QBOTmPnmGW3hV%2BsL38NCx%2BDp4C9uYexbLsEmBCNJBpOsk7PULShGYfhvtFMkEYLrCQKv6XmgLSUUkEA57u%2F1NqHOJAFWoJmzfYedITggasoD5IVa3R551wrJ%2BTPVyzfDyYNF9Kw4vT0AqrVCuAQ5ugT%2FlE%2B%2FZ%2FKw&X-Amz-Signature=d8c546a36ee9052926fac5527a96f32ee8d5ebd70f8eaede051fef99ab85f519&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

10. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required