Attachment 1 - Amended Version 1_SOW Cleaning and Disinfecting COVID-19.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

REGION 8

Precautionary Detailed Cleaning and Disinfecting of Regional Facilities

STATEMENT OF WORK (SOW)

July 01, 2020 Amended Version #1

A. PROJECT TITLE

Precautionary Detailed Cleaning and Disinfecting of Federal Emergency Management Agency (FEMA) Region 8 Regional Facilities.

B. BACKGROUND

With the increased concern and out of an abundance of caution with Novel Coronavirus (COVID-19) FEMA - Region 8 requires precautionary cleaning and disinfecting of our Regional Facilities consisting of approximately 26,300 sq ft of office/workspace.

Bldg 710A, Denver Federal Center – Approximately 8,800 sq ft Bldg 710, Denver Federal Center – Approximately 10,000 sq ft Bldg 20, Denver Federal Center – Approximately 4,000 sq ft 755 Parfet, Lakewood – Approximately 3,500 sq ft

C. SCOPE

The contractor shall provide FEMA - Region 8 with all labor and products, supplies and materials for performing detailed cleaning and disinfecting, PPE, site preparation, removal of debris to complete a detailed cleaning and disinfecting of the workplace. The contractor will check and follow all guidance by the Centers for Disease Control and Prevention (CDC) and associated local health authority. The contractor will provide and utilize all the required material to complete the project whether specifically addressed in SOW or not.

The contractor shall perform detailed cleaning and disinfect all solid and soft surfaces including, but not necessarily limited to:

• Handrails,

• Doors edges between 3’ to 6’ in height, 12” from outer edge)

• Door knobs and push plates,

• Desks/work surfaces,

• Tables,

• Chairs (arms and high touch areas),

• Couches,

• File cabinets,

• Keypads,

• Computer mice,

• Telephones

• Printers

• Light switches,

• Elevator buttons,

• Sinks, faucets, and bathroom counters,

• Toilet bowls, toilet lids (inside and outside), toilet handles

• Feminine hygiene dispensers/containers,

• Stall doors: handles and doors between 3’ to 6’ in height, and 12” from outer edge

• Water fountains

• Kitchenette countertops,

• Water cooler controls and water dispensers,

• Refrigerator handles,

• Microwave handles,

• Coffee maker handles, and

• Mopping of floors.

All work is subject to approval and acceptance by the government.

Any deviations from governing codes or use of sub-standard material shall be promptly remedied prior to final acceptance by government.

D. APPLICABLE DOCUMENTS

· The detailed cleaning and disinfection scope is based on current CDC guidance:

Interim Recommendations for US Community Facilities with Suspected/Confirmed Coronavirus Disease 2019.

· List N: EPA’s Registered Antimicrobial Products for Use Against Novel Coronavirus SARS-CoV-2, the Cause of COVID-19.

· Occupational Safety and Health Act (OSH Act).

· If this document and any of the documents listed above are in conflict, then the more stringent requirement shall apply. All documents listed are believed to be the most current releases of the documents. The Contractor has the responsibility to determine and adhere to the most recent release when developing the proposal for installation.

·This document does not replace any code, either partially or wholly. The contractor must be aware of local codes that may impact this project.

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

E. SPECIFIC TASK

1. Conduct detailed cleaning and disinfecting of all areas designated, but not limited to, the “Facilities Breakdown Spreadsheet”.

2. At a minimum, the contractor shall wear disposable non-fabric gloves (e.g., latex, nitrile, etc.) and appropriate personal protective equipment (PPE) required for the specific cleaners and disinfectants used.

3. If visible dirt or grime is present, The contractor shall disinfect clean the area(s) with a general detergent or soap and water, using EPA approved products from List N, that are appropriate for the office surfaces and finishes, and are not harmful to IT equipment and documents/paperwork.

The contractor shall submit the proposed list of cleaners and disinfectants to the government for review prior to use. The contractor will utilize products from List N: EPA’s Registered Antimicrobial Products for Use Against Novel Coronavirus SARS-CoV-2, the Cause of COVID-19 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19

The contractor will provide the government copies of the Material Safety Data Sheets (MSDS) prior to use.

4. The contractor shall choose cleaning agents, detergents, and disinfectants appropriate for office furnishings and surfaces.

5. Following cleaning, the contractor shall disinfect by wiping in one direction all high contact solid surfaces.

6. Contractor shall clean/disinfect all high contact porous surfaces such cubical partitions, chairs, couches with appropriate cleaners indicated for use by the manufacturers, and with a disinfectant from the EPA list for emerging viral diseases (see list).

7. The contractor shall allow disinfectant to remain on surfaces until air dry.

8. The contractor will ensure product residue is completely removed from surfaces upon completion of service.

9. The contractor shall use the cleaners and disinfectants according to the manufacturer’s directions, and wear additional protective equipment suggested by the manufacturer.

10. When cleaning and disinfecting of the area is complete, the contractor shall remove and dispose of gloves, gowns (suits) and other PPE being careful not to contaminate the wearer or office surfaces. All used PPE and cleaning materials https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19 https://www.americanchemistry.com/Novel-Coronavirus-Fighting-Products-List.pdf shall be disposed of in a sealed, plastic, disposal bag, and removed from the premises by the contractor.

F. DELIVERABLES AND DELIVERY SCHEDULE

1. Detail clean and disinfect the FEMA – Region 8 Regional Facilities in accordance with the procedures listed within this SOW.

G. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

The government will provide to the contractor, except as otherwise specified, at no charge to the contractor, the following materials, facilities, and services listed hereunder for incorporation into the work and/or use in performance of the work. Any work or action indicated to be accomplished by the contractor, including the furnishing of materials therefore unless otherwise specified, shall be at the contractor’s expense.

1. None

H. PLACE OF PERFORMANCE

The contractor shall perform work at the following FEMA Region 8 locations:

• Building 710A Denver Federal Center - Lakewood, Colorado 80225

• Building 710 (Basement and Sub Basement Level) Denver Federal Center -

Lakewood, Colorado 80225

• Building 20 (DWing and Closeout Center) Denver Federal Center - Lakewood, Colorado 80225

• 755 Parfet (4th Floor) – Lakewood, Colorado 80215

I. PERIOD OF PERFORMANCE

The period of performance will be a base 90 days, with three (3) ninety (90) day option periods to extend. Services will begin July 15, 2020. Services will be performed every Wednesday (one time per week).

J. SITE SECURITY REQUIREMENTS

All contractors and sub-contractors are required to be U.S. Citizens. Security requirement of this facility grounds include but are not limited to a 100% identification check. All contracted individuals must receive a favorable suitability adjudication from FEMA prior to beginning work under this contract.

All toolboxes, machinery etc. are subject to random search, and shall not be left unattended in public areas, except by prior approval of the FEMA Region 8 Contracting Officer. Such containers and toolboxes shall be locked and secured when unattended and shall be clearly labeled to indicate general contents and a point of contact in case of emergency. The Contractor shall make available a current roster of employees working at the FEMA Region 8 site.

Project points of contact are listed below:

FEMA Region VIII Mission Support Division Director: Edwin Martin (303) 235-4918 edwin.martin@fema.dhs.gov

FEMA Region VIII Contracting Officer: Crystal Garcia (303) 483-1490 crystal.garcia@fema.dhs.gov

FEMA Region VIII Regional Security Officer: Chris Andersen (303) 235-4853 Chris.Andersen@fema.dhs.gov

FEMA Facilities Operations Manager: Wesley Salley (303) 235-4655 wesley.salley@fema.dhs.gov

Photography is strictly prohibited. The contractor and contracted employees are not authorized to take any pictures, both inside and outside of the FEMA facility, while performing services under this contract without direct permission from FEMA.

K. SAFETY REQUIREMENTS

In order to provide safety controls for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all applicable Federal laws and regulations with such additional measures as the government may deem necessary.

All tools and personal protective equipment required to be provided by the contractor.

The contractor shall ensure all tools, equipment, and machinery is in good working order.

Due to COVID-19, all individuals entering the facility are subject to temperature screening. Face masks/covering are mandatory for all individuals, when social distancing cannot be maintained.

M. PROJECT WORK HOURS AND SITE ACCESS

Working hours of the building occupants designated to assist with this project are from 7:30 a.m. to 4:30 p.m. MST. However, Facilities personnel will be present to escort cleaning employees. Due to this, one cleaning crew is preferred.

The Contractor shall arrive Wednesdays, NLT 4:45 p.m. MST at Gate 1 on the Denver Federal Center. Work performed under this contract shall be begin by 5:00 p.m. MST, beginning at Bldg 20 on the Denver Federal Center, unless otherwise approved at least 48 hours in advance by the FEMA Region 8 Contracting Officer.

mailto:edwin.martin@fema.dhs.gov mailto:crystal.garcia@fema.dhs.gov mailto:Chris.Andersen@fema.dhs.gov mailto:wesley.salley@fema.dhs.gov

The Contractor shall coordinate access to the work site with the FEMA Region 8 Security Officer at least 48 hours prior to work commencement.

H. PLACE OF PERFORMANCE