Attachment 3 - Instruction to Offerors.pdf

INSTRUCTIONS TO OFFERORS

The Government anticipates a single award, to one (1) responsible, responsive offeror for the commercial items/services listed within this solicitation. The Government intends to issue a Firm Fixed Price Purchase Order (PO), resulting from this solicitation.

Award decision will be made using the best value, Lowest Price Technically Acceptable (LPTA), source selection process. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards of non-cost factors.

Failure to include all required information, in detail, may be caused to find an offeror’s bid non-responsive.

The Government intends to evaluate proposals without exchanges to offerors (except clarifications).

However, the Government reserves the right to conduct exchanges with offerors, if determined by the Contracting Officer to be necessary, after receipt of any proposal. The Government reserves the right to make no award at all as a result of this solicitation.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer

All offerors must possess an ‘active’ System for Award Management (SAM) registration at the time of proposal submission. The offerors DUNS number must list within the proposal.

Offerors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by, and shall contain a response to, each of the areas identified. Any quote that does not provide, as a minimum, that which is required in this solicitation may be determined to be substantially incomplete and not warrant any further consideration.

The Service Contract Act (SCA) is applicable to this contract and it includes SCA applicable labor categories. The prices for the indicated 11150 SCA labor categories are based on the U.S.

Department of Labor Wage Determination (WD) Numbers for Jefferson county in the state of Colorado.

The prices offered are based on the preponderance of where work is performed. Wage determination information can be found at https://beta.SAM.gov .

• Wage Determination No.: 2015-5420, Revision No.: 14

NON-COST FACTORS AND COST

Proposals must include an ‘acceptable’:

Technical Approach/Plan -

How the offeror intends to complete the Government’s request and each aspect of the SOW.

https://beta.sam.gov/

Quality Assurance Plan – How the offeror intends to ensure that the Government is satisfied with the services that are being performed.

DESCRIPTOR DEFINITION

Acceptable Conformance to the requirements of this solicitation.

Unacceptable Does not conform to the requirements of this solicitation.

Cost/Price - Price reasonableness and completion of attached – Pricing Worksheet.

AWARD STRUCTURE – BASE SITES

The base award will include services to be performed, in accordance with the SOW, at the locations listed below. The base award will be for a period of performance of 90 days, with three (3) optional ninety (90) day periods to extend.

• Bldg 710A - Denver Federal Center

• Bldg 710, Basement & Sub-Basement Level - Denver Federal Center

• Bldg 20, D-Wing – Denver Federal Center

• 755 Parfet – Lakewood

AWARD STRUCUTURE – OPTIONAL SITE

There is one (1) additional site that will be included in the award as an optional line item. Once this optional line item has been exercised, services will be performed in accordance with the SOW at the location listed below. The optional site will have a period of performance of 90 days, with three (3) optional periods to extend.

• Bldg 20, Closeout Center – Denver Federal Center

Please note, it is undetermined at this time as to when the Optional Site will be exercised. The Government will attempt to provide the contractor with at least seven (7) day notice prior to exercising the line item for the optional site.

The total combined proposed price for all sites, base and optional, will be used for the basis of award.

SITE VISIT

A site visit of all FEMA facilities to be cleaned in accordance with the attached SOW will be held on Tuesday, July 7, 2020 from 9:00 a.m. MST – 11:00 a.m. MST, meeting at Building 710 located on the Denver Federal Center. This will be the only site visit held for this requirement. Please arrive on time.

Those arriving after the site visit has commenced will not be allowed to join as we will be moving throughout the facility. All visitors will require a FEMA escort while in the facility.

Those who would like to attend must email the Contracting Officer, Crystal Garcia, at crystal.garcia@fema.dhs.gov NLT than Monday, July 6, 2020 at 3:00 p.m. MST, with your company name and names of each individual that will be in attendance.

mailto:crystal.garcia@fema.dhs.gov

Please note the following procedures are mandatory in order to entire the facility and for the duration of the site-visit:

• All individuals must undergo a temperature screening (either self-assessed or by a FEMA employee). The individual’s forehead will be scanned. At no point in time will the thermometer come into contact with the individual.

o If the individual’s temperature is lower than 100.4 degrees Fahrenheit, the individual will be given a wristband, sticker, or verbal confirmation that they are allowed to enter the facility.

o If the individual’s temperature is higher than 100.4 degrees Fahrenheit, the individual will not be permitted to enter into the facility.

• All individuals must wear a face mask or covering, covering their nose and mouth while in the facility and when social distancing cannot be maintained.

• No photographs will be permitted during the site visit, either inside or outside of the facility.

• The FEMA facilities and the Denver Federal Center are considered secure locations.

o As such, all individuals must have a photo I.D. Both the individual and the individual’s possessions are subject for search. Vehicles entering the Denver Federal Center are subject to search.

QUESTIONS

Questions shall be submitted via email to the Contracting Officer, Crystal Garcia at Crystal.Garcia@fema.dhs.gov NLT July 9th, 2020 at 8:00 a.m. MST.

SUBMISSION OF PROPOSALS

FEMA will only accept electronic submissions. No mailed or hand delivered submissions will be accepted or considered.

All proposals shall be submitted via email to the Contracting Officer, Crystal Garcia at Crystal.Garcia@fema.dhs.gov NLT July 10th, 2020 at 8:00 a.m. MST.

MILESTONE DATES

• Submit Information for Site Visit – July 6, 2020, NLT 3:00 p.m. MST

• Site Visit – July 7, 2020, 9:00 a.m. to 11:00 a.m. MST

• Questions Due – July 9, 2020, 8:00 a.m. MST

• Proposals Due – July 10, 2020, 8:00 a.m. MST

• Tentative Award – July 10, 2020

• Start Date – July 15, 2020

(end) mailto:Crystal.Garcia@fema.dhs.gov mailto:Crystal.Garcia@fema.dhs.gov