R-122709 wTimeline Emergency Purchase Extension v.22.2 signed revised 22020308 2 ehd.pdf

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 61108State: ILCity: RockfordAddress: 2422 Center Street

Vendor: Stenstrom Petroleum Services Inc., d/b/a Stenstrom Petroleum Services Group

Zip: 62702State: ILCity: SpringfieldAddress: 1000 E. Converse Ave.

Division: BOSS-Bureau of Strategic SourcingAgency/University: CMS- Central Management Agency

Extension Justification Reference #: R-122709

Original Emergency Term Start Date: 1/5/2022 Original Emergency Term End Date: 4/4/2022

Amount of original: $100,000 Actual or Estimated*: Estimated *

Expected Extension Start Date: 4/5/2022 Expected Extension End Date*: 10/4/2022

Amount of extension expenditure: $400,000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

If other, explain: This is a JPMC available to various agencies, each agency’ funding source is dependent on their pro

Describe the scope of the original emergency (supply, service, etc.):

An extension of the emergency Joint Purchase Master Contract (JPMC) for Service Station Fuel Pump Repair Services with Stenstrom Petroleum Services Inc., d/b/a Stenstrom Petroleum Services Group which will be available to State Agencies, local governmental units, and qualified not-for-profit agencies. The awarded vendor will be responsible for any disposals, installations, decommissioning, electrical, upgrades, inspections and testing to meet full compliance with any local, State or Federal regulations. To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

Invitation for Bid Anticipated Timeline: Requisition has been approved and is anticipated to be published this spring with a hopeful contract in place at the beginning of the FY23.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Lack of maintenance and repairs from this vendor Stenstrom Petroleum Services Inc., d/b/a Stenstrom Petroleum Services Group would result in potential leakage of fuel, contamination of the environment, inaccurate fueling records/charges if pumps malfunction and lack of availability of fuel for emergency vehicles. This procurement extension is necessary to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Extension Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 61108State: ILCity: RockfordAddress: 2422 Center Street

Vendor: Stenstrom Petroleum Services Inc., d/b/a Stenstrom Petroleum Services Group

Zip: 62702State: ILCity: SpringfieldAddress: 1000 E. Converse Ave.

Division: BOSS-Bureau of Strategic SourcingAgency/University: CMS- Central Management Agency

Signatures Reference #: R-122709

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: General Services Portfolio Manager

Printed Name: Veronica Williams Date: Mar 8, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

My determination is that this emergency extension will expire on July 31, 2022.

Approved CPO Signature: Date:

Page of

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature 11.0.0.20130303.1.892433.887364

Invitation for Bid Anticipated Timeline: Requisition has been approved and is anticipated to be published this spring with a hopeful contract in place at the beginning of the FY23.