R-102922 State Use Contract Request Letter~1.docx

Instructions: Please provide information, using the format shown here, on the requesting agency’s letterhead and submit to CMS Bureau of Strategic Sourcing staff. In the event a requesting agency’s contract request letter is missing information, it may be returned to the requesting agency for amendment prior to being placed on the agenda for State Use Committee vote.

STATE USE CONTRACT REQUEST LETTER

Ron Wilson Date: ___08/10/2021_______ Deputy Director CMS BOSS, State Use Program 401 S. Spring, Room 801 Springfield, IL 62706

Agency Name: __Central Management Services_ Agency Contact: _David Beck________

Contact Phone Number: 217-782-7329___ Contact Email: _david.beck@illinois.gov_____

Contracting Qualified Not-For-Profit Vendor: _Shelby County Community Services, Inc.____________________________________

BB Req#, if applicable: 22-416CMS-BOSS4-R-102922_______________________

Proposed Contract: (please complete information in the appropriate box)

|X| New |_| Renewal

Proposed Start Date: 04/02/2022 _____ Renewal Start Date: ___________________ Proposed End Date: ____04/01/2023_______ Renewal End Date: ___________________ Proposed Initial Term Length: __1 Year_____ Renewal Term Price: $_________________ Proposed Initial Term Price: $_4,579,167.86_ # Renewals Remaining: ________________ Proposed Renewal Terms (# terms, length of term):___None_________________________ Proposed Renewal Price per Term:

$____0______________________________

As this contract is a joint purchase master contract, the amount proposed is an estimated spend on the contract. As the contract will be open to all governmental units and qualified not-for-profit agencies, the actual spend may be more than what is shown above.

This procurement is for: |X| Supplies |_| Services |_| Facilities

|_| Other (please describe) _________________________________________________

Specific Description of the Services/Commodities to be provided under Contract, including quantity if relevant:

This contract will be utilized to order a variety of paper, foam and plastic disposable items on an as needed basis.

Location where Services/Commodities will be provided under the Contract. If the procurement is for Services or Facilities maintenance (e.g., janitorial), please describe your agency’s expectations of the vendor (e.g., frequency of services, tasks to be performed, square footage being cleaned, what consumables will be provided etc.):

The contract will provide a variety of paper, foam and plastic disposable items to all governmental units and qualified not-for-profit agencies.

If your agency has utilized this vendor to perform the same or similar services in the past, please describe your agency’s satisfaction with the vendor’s past performance:

The current vendor, Shelby County Community Services, Inc., has provided the items with no known issues.

Provide the name/contact information of the procurement staff responsible for negotiating the proposed price, if different from the agency contact.

(Same as above)

Explain the economic benefit of utilizing the State Use vendor. Also, for the Committee’s review required by 30 ILCS 500/45-35(c)(8), please demonstrate that you have done one or more of the following (and provide a detailed description of research completed) to show the contract price is not substantially more than if competitively bid (Attach additional pages as needed):

|X| Performed recent market research for comparable supplies or services in the area where services will be provided. Whether research is recent will depend largely upon the supply or service being procured, as pricing may be more likely to change in certain areas over others.

|_| Researched other nearby jurisdictions’ contracts for pricing of similar supplies/services (e.g., State of Missouri, State of Wisconsin, State of Indiana, State of Kentucky, State of Michigan, City of Chicago, etc.). Information on such Federal Government contracts may be found at abilityonecatalog.gov.

|_| Examined the previous contract’s pricing (if competitively bid) and compared it to the new contract pricing, taking into account consumer price index data and prevailing wages for the area where services (as defined by Section 25-60[b] of the Illinois Procurement Code) are to be provided.

Subcontractor Utilized: |_| Yes |X| No

Description of Services/Commodities to be provided by Subcontractor:

Anticipated Price of Subcontractor Services Per Term: $___________________________

Please ask the State Use Committee to review this file and advise if approval is granted to proceed with this procurement in accordance to 30 ILCS 500/45-35.

Sincerely, David Beck, Buyer CMS Bureau of Strategic Sourcing

CC: Devin McQuillan

CC: Katrina Livingston