Questions received - Answers - updated.xls
XLS spreadsheet 31 KB Posted
- Attached to
- Disposition Retrieval Vendor
- Solicitation number
- 65DPS-S2938
- Issued by
- Churchill County, Nevada
About this file
This document is a set of questions and answers related to a formal RFP request from the Nevada Department of Public Safety/Records, Communication and Compliance Division for a disposition retrieval vendor. The RFP requires the vendor to retrieve criminal dispositions from various Nevada courts and enter them into the state's computerized criminal history program. The expected quantity is approximately 84,000 dispositions per year, with an estimated 7,000 per month and 320 per workday. The vendor will be required to enter the dispositions on-site at the Department of Public Safety Records, Communications and Compliance building in Carson City, Nevada, though remote access will not be provided. The term of the contract is not specified.
Regarding pricing, the RFP allows for vendors to propose additional line items for court fees associated with retrieving records, as well as to provide pricing broken down by arrest year or based on arrest dates within the last 10 years. Vendors are also permitted to describe the cost elements included in each line item of their pricing proposal. The RFP indicates that an alternate price proposal structure can be considered.
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Other files
| File | Type | Posted |
|---|---|---|
| 65DPS-S2938 RFP - Disposition Retrieval Vendor.docx | DOCX document | |
| Proposed Staff Resume 2023-04-13~4.docx | DOCX document | |
| 65DPS-S2938 Cost Matrix.doc | DOC document | |
| Attachments for Signatures 2023-04-13~5.pdf | ||
| Quote Instructions.pdf | ||
| Standard Form Contract ~4.pdf | ||
| Questions received - Answers.xls | XLS spreadsheet | |
| 65DPS-S2938 - ScreenID LLC - Letter of Intent to Award.pdf | ||
| Reference Questionnaire 2023-04-13~4.docx | DOCX document | |
| 65DPS-S2938 - Insurance Schedule - RFP.pdf | ||
| Terms and Conditions for Services 2023-04-13~4.pdf |
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Text version
Bid Q&A for Export Report
| Bid Q&A | ||||
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT |
| 1 | AMEREDI5 | Receipt of requests | How will the requests for missing disposition be received? Will they be by arrest date with charge, case number, other/some combination of this information? | An Excel spreadsheet will be provided that includes the arresting agency, name, date of arrest, literal charge description, and agency OCA. |
| 2 | AMEREDI5 | Area of requests | Are there particular courts that this might be heavy in? For example, weâ??re aware that Lander, Mineral, and Pershing District Courts are currently in a scanning project thatâ??s impacting all records prior to 2019, so documents simply might not be available until that project has been completed. | The heaviest courts are in Clark and Washoe Counties. |
| 3 | AMEREDI5 | Costs Incurred | Since the courts charge search fee and copy costs to obtain records, how will these be accounted for in this process? | The costs incurred can be added to the cost per disposition by utilizing the highest estimated average cost that the courts can charge. |
| 4 | AMEREDI5 | Technical Resources | With dispositions being entered on-site in Carson City, what are the restrictions on how the information from the court can be obtained/brought into the building? I.e. will they have to be physical documents, or would an internet connection to a secure site with PDF versions of documents through a separate laptop be possible? | Dispositions can be obtained in several ways. Fax, email, secure internet court site, etc. |
| 5 | AMEREDI5 | Scope of requests | What/how much information is to be entered on location? Is this dispositions only, or dispositions with final charges, sentencing, and closure? Is it based on what is available? | The requirements for disposition entry are: PCN, charge to be entered by use of Nevada Offense Code, disposition code (plg, dismissed, denied, etc.), dispo date, court ORI, Case#, sentence date if guilty, sentencing information. |
| 6 | AMEREDI5 | Hardware Availability | At 84,000 dispositions in a year, weâ??re looking at 7,000 a month, 320 per workday, 40 an hour â?? independent of time involved in retrieving the dispositions. How many terminals would be available to enter this data? | The standard rate for disposition entry per hour is 15 (approximately 109 per person per day at 7.50 hurs per day) and it can vary. With a target of 7,000 dispositions per month, six terminals would be needed. Realistically, RCCD may have room for only four terminals. Terminal space can also be evaluated on an as needed basis. |
| 7 | INQUIRIES | Disposition Data Entry | Retrieved dispositions shall be entered into the state computerized criminal history program from the Department of Public Safety Records, Communications and Compliance building in Carson City, NV. |
Will the State be entering the dispositions if they must be entered from that specific location?
| If the vendor is required to enter the dispositions, would consideration be given for remote access, for approved personnel of the contractor (i.e. VPN or remote desktops)? | RCCD would prefer that retrieved dispositions are entered by the vendor, but only within the building. RCCD is going through an upgrade to it's CCH system at this time, and vendors would not be entering dispositions until the upgrade is complete. RCCD will not be granting remote access. | ||||
| 8 | INQUIRIES | Pricing / Cost | Due to significant cost differences in the Nevada court systems, when retrieving records by year, would the state consider adding additional levels of screening timelines and further breaking down the year? It would be to the best benefit of the state as each year has an additional cost. An additional suggestion would be a price for cases where the arrest is within the last 10 years and subsequent levels or allowance for pricing adjustment for each year over 10. | Yes, both of your sugestions can be considered. | |
| 9 | INQUIRIES | Pricing / Cost | Many courts in Nevada require court costs for records. Would it be possible to get an additional line item for those to be passed through so that it is not rolled into the pricing, in turn being a direct cost added only when required. This would be more financially beneficial to the State. | Yes, an additional line item can be addded for courts that require a fee for providing records. | |
| 10 | INQUIRIES | Pricing / Cost Description | Are there descriptions of each cost line item used within the RFP or is it acceptable for the vendor to describe what is included within each line item when submitting their proposal. | It is acceptable for the vendor to describe what is included within each line item. | |
| 11 | INQUIRIES | Pricing | Would an alternate price proposal structure be considered? | Yes, it can be considered | |
| Heather Moon | DOB | Will DOB be provided on defendant? | Currently, missing disposition reports do not contain the date of birth (DOB) as that is stored in a different database. We are currently looking into adding it. |
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