Questions & Answers - 1st Round.pdf

Question # RFP Section Referenced RFP Relevant Language Page # Questions Answers Amendment 1 Attachment G Attachment G: List of Financial and Real Property Resources

Note: This page is a placeholder for List of Financial and Real Property Contacts. Bidders must complete the Excel Workbook entitled Attachment G posted on the State’s procurement website.

40 We are unable to locate Attachment G: List of Financial and Real Property Resources on the State's procurement website. Will you please provide the Excel doc?

Attachment G has been added to the state procurement website.

2 Definitions "Secure Portal" means a Web-based application that meets the requirements outlined in 1.3.3.

6 On Page 6 in the definitions the Agency mentions using a secure portal and references the requirements are outlined in section 1.3.3. Section 1.3.3 appears to be about Contract Payment Methodology, what section(s) should be used for understanding portal requirements?

See amendment 1 and redline copy of RFP posted on states procurement website.

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3 Definitions “Web-based” means an external application that is accessed via a web browser over the internet. A Web-based application refers to any program that is accessed over a network connection using Secure Protocols (e.g., HTTPS, secure web Services, etc.) rather than existing within a device’s memory. Web-based applications often run inside a web browser. Web-based applications also may be client-based, where a small part of the program is downloaded to a user’s desktop, but processing is done over the internet on an external server.

6 On page 6 in the Definitions section under “Web-based” it appears the Agency is asking for a vendor to create a portal for Agency use. Is it the intent of the Agency to move from its current batch process to a portal?

The Agency did not state in the RFP that the current batch process will be moved to a portal and is not prescribing a method that the Vendor must use. The definitions are meant to describe terms that are used in the RFP for clarification.

4 1.3.1.1 2.Financial Accounts.

The Bidder shall deliver an AVS that has access to FIs. The list of FIs may include, but is not limited to, the following:

a)Checking account b)Savings account c)Investment accounts d)Individual Retirement Accounts (IRAs) e)Treasury notes f)Annuities g)Certificate of deposits (CDs).

h)Custodial accounts i)Burial or funeral accounts j)Money market accounts k)Retirement plans l)Rent securities m)Trusts n)Life insurance cash values o)Christmas club accounts p)Direct Express accounts q)Any other assets that may be held or managed by a FI

6-7 In section 1.3.1.1 General Obligations, on page 6, section two financial accounts, if several assets in the list are not commercially available should a vendor just highlight the missing data in their response?

The bidder should propose which financial accounts they can deliver.

5 1.3.1.1 E.Financial Statements.

The Contractor shall submit annually an electronic copy of the Contractor’s current fiscal year audited financial statement from independent auditors. If the Contractor is not required to have audited financial statements, the Contractor shall submit CPA-prepared unaudited financial statements. The financial statement shall be submitted to the Agency contract manager no more than nine (9) months past the close of the Contractor’s fiscal year.

10 In section 1.3.1.1 General Obligations, E. Financial Statements would the Agency allow for the contractor to provide the publicly available financial statements for a parent company?

See Section 1.3.1.1.E Financial Statements.

The direction states that the, “Contractor shall submit annually an electronic copy of the Contractor’s current fiscal year audited financial statement from independent auditors”. The Contractor is the direct entity that is entering into the contract with HHS. The financial statements that are required are those belonging to the direct Contractor and not the Contractor’s parent company.

6 Attachment G Attachment G: List of Financial and Real Property Resources Note: This page is a placeholder for List of Financial and Real Property Contacts. Bidders must complete the Excel Workbook entitled Attachment G posted on the State’s procurement website.

40 On page 40 the Agency makes a reference to attachment G, List of Financial and Real Property Sources. When does the Agency anticipate posting the attachment to the procurement site?

Please see question 1 answer.