Questions and Responses 3.pdf
PDF 92 KB Posted
- Attached to
- Cultural Resources Assessment Services
- Solicitation number
- RFP-09937
- Issued by
- Walton County, Clewiston City, Florida
About this file
This document contains questions and responses regarding a Request for Proposals (RFP) issued by the Florida Department of Transportation (FDOT) for Cultural Resources Assessment Services. The RFP seeks proposals for these services, which include all operating expenses in the labor rates. Travel expenses, if authorized, will be reimbursed separately. Resumes for key personnel can be appended to the Management Plan without counting against the 20-page limit, but prior relevant experience must be summarized within the 20-page limit. The contract opportunity involves the state of Florida, specifically Walton County and Clewiston City. The contract term is not specified.
Regarding pricing, the RFP states that the loaded billing rates are to include all expenses, and no expenses will be separately reimbursed, except for travel if authorized. Unusual and infrequently occurring expenses, such as rental of specialized equipment, are not anticipated to be reimbursed separately and should be included in the labor rates. The RFP does not mention any set-asides, incumbents, or funding sources.
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Florida Department of Transportation
RON DESANTIS
GOVERNOR
605 Suwannee Street
Tallahassee, FL 32399-0450
JARED W. PERDUE, P.E.
SECRETARY
www.fdot.gov
M E M O R A N D U M
Date: September 4, 2024 To: All Proposers RE: Questions and Answers 3 Proposal ID: DOT-RFP-25-3002-CS Description: Cultural Recourses Assessment Services
1. On Pg. 3 of the RFP, the price proposal form says the unit rate per hour includes salary/overhead/fringe/operating margin/expenses. On Pg. 28, Item D specifies that “The bills for any travel expenses, when authorized by terms of this Agreement and by the Department's Project Manager, shall be submitted on the Department's Travel Form No. 300-000-06…” Based on this, may we assume the following?
The expenses to be included in the labor rates are typical operating expenses like paper, toner, shipping, postage, report binding, and typical equipment required for cultural resources fieldwork
Response: Yes. The loaded billing rates are to include all operating expenses.
Travel forms will be submitted for reimbursement of lodging, mileage, per diem for travel expenses.
Response: Per Exhibit “C”, the loaded billing rates are to include ALL expenses. No expenses will be separately reimbursed. Page 28, Item D, is only applicable if travel is authorized by the terms of the Agreement and the Department’s Project Manager. It is not anticipated that travel will be authorized.
In addition to the above, can it be assumed that unusual and infrequently occurring expenses such as the rental of a dive platform or laser scanning equipment will be reimbursed on a project basis as needed?
Response: No. The loaded billing rates should include ALL anticipated expenses.
2. In the Management Plan, re: Identification of Key Personnel, resumes for each individual proposed are requested.
May resumes be appended to this section, or do they count against the 20-page page limit?
Response: Yes, resumes may be appended to the section and will not be included in the 20-page limit.
3. In the Technical Plan, re: Prior Relevant Experience:
Should this experience be summarized in a narrative within the 20-page page limit, and/or may comprehensive lists be appended to this section and not count against the 20-page page limit?
Response: This section shall be limited to 20 pages. No appendices should be included.
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