Questions and Responses 1 Final.pdf
PDF 126 KB Posted
- Attached to
- Janitorial Services District Three
- Solicitation number
- ITB-05284
- Issued by
- Highlands County, Clewiston City, Florida
About this file
This document contains questions and responses related to a janitorial services solicitation for the Florida Department of Transportation (FDOT) District Three. The solicitation covers janitorial services for the Chipley Headquarters, Marianna Maintenance, Ponce de Leon Operations, and Panama City Operations facilities. Respondents inquired about the current contract, site visits, hours of operation, strip and wax requirements, background checks, and other details. FDOT clarified that there is no current contract, no mandatory site visits but they can be scheduled, and provided the expected service hours and requirements for each location. The solicitation does not require a bid bond, and FDOT plans to award to a single vendor.
Regarding pricing, FDOT stated they do not have a set budget for this contract and cannot provide information on the current contractor's pricing or scope of work. Respondents also inquired about additional cleaning opportunities and exterior cleaning tasks, which FDOT indicated are limited to those specified in the scope of work. The building floorplans are exempt from public records, but vendors can view them by appointment.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1.pdf | ||
| Bid Tabulation.pdf | ||
| Questions and answers 2 Final.pdf | ||
| Bid Tabulation 2 VIP.pdf | ||
| Janitorial Services DOT-ITB-23-3014-CS.pdf |
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Text version
Florida Department of Transportation
RON DESANTIS
GOVERNOR
605 Suwannee Street
Tallahassee, FL 32399-0450
JARED W. PERDUE, P.E.
SECRETARY
www.fdot.gov
M E M O R A N D U M
DATE: 5/26/2023
TO: All Proposers RE: Questions and Answers 1 Proposal ID: DOT-ITB-23-3014-CS Description: District Three Chipley Headquarters, Marianna Maintenance, Ponce de Leon Operations and Panama City Operations Janitorial Services
1. What is the current contract value? Bid Tabulation? and is there a budget of what FDOT
District 3 is allowed to spend for this service for one year?
Response: The Department does not have a contract specific to the advertised scope of work or these locations. A bid tabulation is not available for the current agreement. There currently is not a set budget for this service.
2. Can you confirm if Marianna Maintenance is only 2 days a week and when it mentions 7AM &
3PM, is it stating that we need a staff member there for 8 hours daily or is that just the timeframe they're allowed to come in and clean?
Response: The time frames and days shown for are the time frames and days during which the work may be performed. A staff member is not required to be onsite for the duration shown.
3. Is there a mandatory site visit?
Response: There is currently no mandatory site visit scheduled. However, site visits can be scheduled by contacting Chrissy Sims in Procurement at 850-330-1380 or via email at
Christine.Sims@dot.state.fl.us.
4. If we are awarded, can we send a supervisor to go and inspect the areas so that we can plan out our logistics?
Response: Yes.
5. How soon are funds paid for services rendered? Net 30?
Response: Payments will be made within 45 days of invoice receipt.
6. Who is the current contractor?
Response: Respect of Florida has been providing these services, however the advertised scope of work for this agreement has been modified.
7. What is the current contract price?
Response: The Department does not have a current contract specific to this scope of work or these locations.
8. Is the current contractor scope of work the same as the current bid scope of work?
Response: The scope of work for this procurement has been modified.
9. How many hours per day do your techs work? At each building? Total cleaning hours for all buildings currently?
Response: Services may be performed at the Chipley headquarters and Ponce De Leon operations center between 5:00 pm to 12:00 am daily (Monday through Friday). Services may be performed at Marianna Maintenance each week on Tuesday and Friday between the hours of 7:00 am and
3:00 pm. Services may be performed at Panama Operations Monday through Friday between the hours of 7:00 am and 3:00 pm.
10. For strip & wax jobs, how many coats of stripper & wax per?
Response: A minimum of 2 coats stripper and wax is required.
11. Who provides the chemicals for a strip & wax?
Response: The awarded Vendor will be required to provide all chemicals for strip and wax.
12. When we perform a strip & wax, would we be responsible for moving furniture?
Response: There will be minimal items to be moved in areas required for strip and wax. The
Vendor will coordinate with the Department on any items to be moved.
13. Have you listed all of the VCT sq. footage for all buildings in the ITB?
Response: Yes.
14. How many square feet is your carpeted areas per building?
Response: Building square footage is shown in the scope. Carpet square footage is not currently available.
15. What is your budget?
Response: The Department does not currently have a set budget for this contract.
16. Is there a Bid Bond required?
Response: Per Section D of the Standard Written Agreement a Bid Bond is not required.
17. Will there be background requirements? If so, what is the level of background check required?
Response: See Exhibit A Scope of Services XV Section C and D.
18. Are there any additional cleaning opportunities? If so, what were the annual additional opportunities billed last year?
Response: No additional cleaning areas required by contractor at each location.
19. Is there a chance that this bid may be awarded to more than one company?
Response: The Department plans to award one Vendor for this solicitation.
20. Are there any exterior cleaning tasks, windows? 2nd floor windows?
Response: Exterior windows and exterior cleaning listed in the scope at all entrances and lobby areas.
Exterior rugs and entrance areas cleaned per scope. Exterior trash cans and smoke butt pedestals per scope. There are no exterior 2nd floor windows listed per scope.
21. How many total rest rooms? Stalls/urinals?
Response: There are approximately 79 stalls and 21 urinals at Chipley headquarters; 16 stalls and 2 urinals at Ponce de Leon; 20 stalls and 5 urinals at Panama City Operations; 10 stalls and 3 urinals at Marianna Operations.
22. How many offices are in each building? Any two-story buildings? And is there an elevator?
Response: There are 3 two story buildings at Chipley Headquarters with elevators in each building.
23. Are there links to floorplans available?
Response: The building floorplans are exempt from public record per F. S. 119.071(3)(a) and F.
S. 119.071(3)(b). However, Vendors may view the floorplans by appointment at the Chipley
Headquarters. To schedule an appointment, please contact Chrissy Sims in Procurement at 850-
330-1380 or via email at Christine.Sims@dot.state.fl.us.
24. Are the buildings on each campus/location within walking distance of each other?
Response: Yes.
25. Approx. chemical cost for vendor last year?
Response: The information is not available.
26. Can we store a walk behind floor scrubber at each location.
Response: Yes.
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