This document contains questions and answers related to an Invitation for Bid (IFB) for JOMP Shredders, Paper, Crosscut issued by the State of Illinois. The IFB covers an initial 3-year term contract for the purchase of paper shredders, with estimated quantities provided. Bidders may submit alternate bids, but those meeting all specifications will have priority. The contract includes provisions for economic adjustments and product discontinuations. Delivery requirements vary depending on the end user.
Pricing for the shredders must be freight inclusive, and orders will be placed on an as-needed basis with a minimum of one unit per order per location. Accessories are not included in the contract and will be ordered separately as needed. The IFB document should be referenced for full details on delivery, pricing, and other contract requirements.
The file's text, extracted by GovTribe without its formatting.
Questions and Answers B-9758 JOMP Shredders Paper Crosscut
Question 1:
Are the quantities given estimated per year or per the 3 year term?
Answer:
The quantities listed in line items are estimated for the initial term of 3 years. Actual quantities
may be higher or lower.
Question 2:
Can the specs quoted be somewhat off on certain things- for example if requested specs call for throat feed at 10in and we quote on 9.5in. Will the State consider and review all specs or must be identical to specs provided?
Answer:
Alternate bids made be submitted; however, bids that meet all specifications will have priority.
Question 3:
If for any reason during a the contract the manufacturer decides to increase the cost or discontinue a unit under contract, is awarded vendor allowed to provide proof and notice to the State of this change?
Answer:
A) Please reference the IFB document, Section 2.5.3. for the Economic Adjustment Clause.
B) If an item on the contract is discontinued, the Vendor may propose a replacement unit; however, the replacement must meet the same specifications and be at no additional cost to the State.
Question 4:
One per order per location minimum?
Answer:
YES
Question 5:
Freight inclusive pricing needed per line item?
Answer:
Please refer to IFB document; Section 1.4.
Question 6:
Will accessories be ordered along with shredders or also on an as needed basis?
Answer:
Only the line items listed on the bid will be ordered from this master contract.
Question 7:
Is Dock to Dock acceptable, or is inside delivery required?
Answer:
Delivery would vary depending on which end user is ordering. Please refer to the IFB document, Sections 5.2 and 5.3 to see the definition of who the potential end users may be.
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