Questions and Answers Set 1 RFP 6098 final~1.pdf

STATE OF OREGON

OREGON HEALTH AUTHORITY

QUESTIONS & ANSWERS SET #1

Request for Proposals (RFP) #6098 (OregonBuys Bid # S-44300-00013107) for

COFA Language and Culture Subject Matter Experts

Date of Issuance: April 24, 2025

OPENING DATE AND TIME

(PROPOSAL DUE DATE AND TIME):

July 23, 2025 at 5:00 PM (Pacific Time)

Single Point of Contact (SPC):

Office:

Phone (voice):

E-mail:

John F. Gardner, Procurement & Contract Specialist Office of Contracts and Procurement (OC&P) 503-509-5698 john.f.gardner@odhsoha.oregon.gov

The following questions were received regarding RFP 6098 and OHA responds as follows. Unless otherwise indicated, all Section number references in this document are to Sections of RFP 6098 posted on OregonBuys Bid Number S-44300-00013107. As used in RFP 6098 and in this document, “OHA” refers to the State of Oregon, acting by and through the Oregon Health Authority (OHA), Agency Operations Division.

Question # RFP Section (Page #) Question:

1. Section 1.1 Introduction (Page 4)

Must Proposers plan to use the .5 FTE for only one Key Person, or can the .5 FTE be divided among multiple Key Persons?

OHA Response to above question:

OHA anticipates that multiple Key Persons may perform the Work and the .5 FTE (20 hours per week) may be performed by multiple Key Persons.

mailto:john.f.gardner@odhsoha.oregon.gov

Questions & Answers, Set #1 to RFP 6098: COFA Language and Culture Subject Matter Experts (OregonBuys Bid # S-44300-00013107)

Question # RFP Section (Page #) Question:

2. General question Are there concerns about conflict-of-interest issues if a community organization applies for this RFP and compensates consultants to perform the work?

OHA Response to above question:

Subject to OHA’s right to review the qualifications of all subcontractors, OHA anticipates no conflict of interest concerns regarding a community organization compensating consultants to perform the work.

Question # RFP Section (Page #) Question:

3. Section 2.4 Scope of Work (Pages 8-9);

Section 3.3.2 c. i. and Section 3.3.2 c. iv. of Section 3. PROPOSAL

CONTENT

REQUIREMENTS

(Pages 11-12)

3. a) Must the Key Persons performing the work be physically present in Oregon?

3. b) And if the Key Persons are able to work remotely from a U.S. state other than Oregon, is there a set schedule they need to adhere to, daily?

Response to 3. a): The Proposer’s Key Persons don’t have to be physically present in Oregon and can perform the required services from a state other than Oregon. However, the Key Persons may not perform services outside the boundaries of the United States and that requirement has been added to the Statement of Work, as stated in Addendum #1 to RFP 6098 – which will be posted on OregonBuys on this page: S-44300-00013107 .

Also, Proposers are required to respond to Section 3.3.2 c. i. (“COFA Lived Experience, and Experience working with Oregon COFA Community”) and 3.3.2. c.iv. ("Experience in conducting outreach, engagement and advocacy in the Oregon COFA community”) in Attachment C-2, Response to 3. b): There is no fixed work schedule that Proposers Key Persons must follow.

However, OHA may request that some the Key Persons’ hours provide services “live” within normal business hours, for example when OHA requests they join a web site design session or a community engagement planning meeting.

Services that are not performed “live” (such as document reviews, writing summary reports, working on education materials, etc.) can be done outside of normal business hours.

https://oregonbuys.gov/bso/external/bidDetail.sdo?docId=S-44300-00013107&external=true&parentUrl=close

Questions & Answers, Set #1 to RFP 6098: COFA Language and Culture Subject Matter Experts (OregonBuys Bid # S-44300-00013107)

4. General question Will OHA or the Single Point of Contact review the contents of Proposals submitted for RFP 6098 for compliance with the minimum RFP requirements prior to the Proposal Due date / time?

No.

5. Section 3.2.2 Proposal Format and Quantity (Page 10)

May Proposers submit folder attachments to their Proposals?

We request that Proposers submit all required Proposal items only in MS Word or Adobe Acrobat (pdf) format as required by RFP Section 3.2.3. Proposal Format and Quantity.

However OHA reserves the option to accept such folder attachments as minor informality per Addendum #1 to RFP 6098 which will be posted on OregonBuys on this page: S-44300- 00013107.

https://oregonbuys.gov/bso/external/bidDetail.sdo?docId=S-44300-00013107&external=true&parentUrl=close https://oregonbuys.gov/bso/external/bidDetail.sdo?docId=S-44300-00013107&external=true&parentUrl=close