Questions and Answers OHNA RFP.pdf

This is a Questions and Answers document for RFP #S-10700-00016198, the Oregon Housing Needs Analysis, issued by the State of Oregon Department of Administrative Services, State Procurement Services on behalf of the Office of Economic Analysis. The RFP seeks one contractor to prepare comprehensive housing needs analysis services annually and as requested, incorporating new datasets and improved methodologies. The solicitation requires proposers to demonstrate minimum qualifications including at least one previous housing needs analysis for a large city, county, or state within the last ten years and must identify at least two key persons with a minimum of five years of relevant consulting and data analysis experience in housing needs. Questions and clarifications were due March 17, 2026, at 5:00 PM Pacific Time, with proposals due April 3, 2026, at 5:00 PM Pacific Time. The Notice of Intent to Award is anticipated for April 10, 2026. The initial contract term is three years with renewal options, and proposals constitute firm offers for 180 days following the due date.

The RFP specifies that there is no predetermined maximum budget for this long-term agreement, with the initial budget to be determined based on the successful proposer's cost proposal. Pricing is structured as a not-to-exceed amount with fixed pricing for at least the first 24 months, with any subsequent annual adjustments permitted only upon written amendment supported by evidence of demonstrable market changes. The evaluation criteria are weighted as follows: proposer experience and team qualifications (35 points), project plan (40 points), and price proposal based on hourly rates for key personnel and staff (25 points). The RFP encourages participation of Oregon-certified disadvantaged business enterprises, including minority-owned businesses, woman-owned businesses, veteran-owned businesses, and emerging small businesses certified through the Oregon Certification Office for Business Inclusion and Diversity (COBID). Proposers who identify subcontracting opportunities must complete the Certified Disadvantaged Business Outreach Plan (Attachment D) documenting prior contractual relationships with certified firms.