Questions and Answers.pdf

Questions and Answers

1. Q: The draft PWS indicates that contractor personnel will be “utilizing 4 Government provided baggage x-ray machines and metal detection equipment” (para. 2.1.1). We understand this to mean 4 x baggage x-ray machine and 4 x metal detection equipment. Is this correct?

A: All Government furnished property is listed in paragraph 6.1. of the final PWS.

2. Q: Paragraph 2.1.4 also shows a need for a contractor provided Alarm Monitor, then in para 2.1.7.

“Contractor shall respond immediately (within maximum 2 minutes) to security alarm activations by contacting PAX management, to determine unauthorized access to areas.” Does this mean that Air Force personnel physically respond to an alarm, or does contractor personnel respond to unannounced alarms?

A: The contractor is not required to provide alarm monitors. Verbiage was added to paragraph 2.1.7.

of the final PWS.

3. Q: Are Supervisor personnel authorized to conduct baggage screening, patrol the facilities etc.?

A: It is the offeror’s responsibility to assign the workload.

4. Q: Reference draft PWS paragraph 4.6 : “After initial testing, periodic, unannounced testing shall be conducted at irregular intervals and of such frequency as to ensure that all employees are tested at least annually.” Will drug testing be scheduled by the contractor, or will the COR request drug testing of Contractor employees on a random basis?

A: This is paragraph 4.7. of the final PWS. Verbiage was added to paragraph 4.7. of the final PWS.

5. Q: Draft PWS paragraph 2.1.10. “Contractor shall perform security patrols every hour inside and outside the building in accordance with provided patrol schedule.” Based on all of the information provided, IAW the German Aviation Security Act (Luftsicherheitsgesetz - LuftSiG) we estimate a minimum of 19 personnel to provide the requested services during peak times (1 x Supervisor, 12 x Baggage Screeners, 4 x metal detector, , 1 x Alarm Monitor, 1 x Roving Patrol).

A: It is the offeror’s responsibility to determine the number of required employees.

6. Q: Reference draft PWS paragraph 2.1.10: “Contractor shall perform security patrols every hour inside and outside the building in accordance with provided patrol schedule.” Are X-ray operators, metal detector equipment personnel, supervisors authorized to conduct these patrols, or are walking patrols separate positions?

A: It is the offeror’s responsibility to assign the workload.

7. Q: It would be helpful if the Government provided floor plans, pictures and/or diagrams of the facilities, as well as a breakout of workload by shift.

A: Floor plans, etc. will not be publicized due to security reasons. A breakout of workload by shift will not be provided. See paragraph 9.0. for workload estimates.

8. Q: Paragraph 4.5 Medical/Physical Requirements – Please verify what medical requirements need to be met prior to starting work?

A: This is paragraph 4.6. of the final PWS. All medical requirements need to be met prior to starting work.

9. Q: Paragraph 4.6. Drug Testing – Is the contractor allowed to drug test their employees at the base medical facility or does it have to be completed of base? This will add an extra cost to the contract if off base.

A: This is paragraph 4.7. of the final PWS. It specifies that is has to be a certified medical doctor, and at the expense of the contractor.

10. Q: The PWS should identify current staffing per shift, separating screening operations from patrol guard services.

A: It is the offeror’s responsibility to determine the number of required employees.

11. Q: The PWS should identify current statistics for Oct 1, 2019 to Sept 30, 2020 on current passengers transported.

A: Added to paragraph 9.0., Workload Estimates, in the final PWS.

12. Q: We would like to assist USAF with the selection of the latest 4 x baggage screening machines.

A: The Government does not intend to purchase baggage screening machines with this requirement.

13. Q: The PWS should identify number of flights per day during peak and off peak hours.

A: All available workload estimates are provided in paragraph 9.0. of the PWS

14. Q: What equipment, if any, is used in secondary screening operations?

A: Verbiage added to paragraph 2.1.1. of the revised PWS. Equipment is not being used.

15. Q: The screening operations indicates 4 -X-Ray, 6 - WTMD (handheld/walk through) and video monitor surveillance & 23 cameras. Can you identify the brand model of each technology?

A: Currently an overhaul on all equipment is being conducted. A current list cannot be provided at this time.

16. Q: If the Passenger Terminal Management can disperse staff to other locations on the terminal can this be handled with current staff required per shift or will this constitute a surge requirement?

A: It is the offeror’s responsibility to determine the number of required employees.

17. Q: How often during a given week or month does the Passenger Terminal Management re-distribute staff?

A: Verbiage added to paragraph 2.1.3. of the revised PWS.

18. Q: What are the labor categories of the personnel to support the requirements under this contract?

A: It is the offeror’s responsibility to determine this.

19. Q: Is there a transition time period should the incumbent not be awarded this re-compete?

A: No.

20. Q: We notice there could be both a NON US and US Citizens staff being utilized on this contract. Is there a preference? Can the Air Force disclose the current mix?

A: This information is not available.

21. Q: There is a requirement for a Contract Manager (CM) as an alternate who has both decision making & signature authority. Please confirm this is an in country and on-site requirement.

22. Q: Since the CM is an alternate, what position or labor category is deemed as the overall responsible individual to the program?

A: It is the offeror’s responsibility to determine this.

23. Q: The wages for employees working as security personnel on airports are dictated by the Collective Wage Agreement for Security Staff on Passenger Airports (Entgelttarifvertrag fuer Sicherheitskraefte an Verkehrsflughaefen). Increases or decreases in the local labor law hourly rate should enable us to increase or decreases the price.

A: Historical data provide a basis for offerors to establish fixed prices. In case of drastic changes the contractor may request an equitable adjustment in accordance with clause 252.243-7002.

24. Q: Suggestions re pricing. Would be beneficial to know if there is an incumbent, as if they are vetted by us, and good, they are already in place and adjusted to the environment.

A: There is an incumbent.

25. Q: There is no issue with supporting the requirements indicated in the PWS under one CLIN as long as that CLIN is supported by the Labor only to support the program. Should the Air Force at any time require services or support outside of the Labor CLIN said services / support would be deemed out of scope. In order to mitigate any down time in supporting additional requirements, would suggest two additional CLINs be funded for ON DEMAND work and Other Direct Costs (ODCs).

A: All requirements are identified in the PWS. The monthly price for all requirements is comprised in one CLIN.

26. Q: There might be a need for a mobilization costing being the scope of the PWS regarding hiring and training, set-up and installation of service equipment, and on-the-job training period.

A: There is no separate reimbursement intended.

27. Q: We would like to know how the baggage is staged for movement on to the aircraft. Who is responsible for palletizing or moving the baggage?

A: Contractor personnel is not required to perform these duties.

28. Q: Paragraph 2.1.2: What happens when there is a mechanical issue with the scanners or a passenger not cooperating and six passengers aren’t screened in that 60 seconds?

A: This is outside the control of the contractor.

29. Q: Being able to obtain the Germany certificate without having a contract.

A: Certificates can be obtained without having a contract.