Questions and Answers 9_14_23.docx

This is a Questions and Answers document related to a Request for Information (RFI) issued by the Oregon Department of Fish and Wildlife (ODFW) for the Wenaha Hay procurement. The RFI addresses a proposed solicitation for 200 tons of high-quality, weed-free alfalfa hay (first or second cutting) to be delivered to the Wenaha Wildlife Area in bales measuring 3'x4'x8'. The hay must be delivered no later than October 15, 2023. The proposal submission deadline was set for August 24, 2023 at 2:00 PM, with submissions accepted via email, mail, or fax. The procurement is being conducted as an Intermediate Procurement and will be awarded as a Purchase Order. Travis Port was identified as the lowest responsible bidder for this project.

The anticipated contract value has not been disclosed and will be determined during the procurement process. There is currently no existing vendor or contract providing this service. The RFI process is intended to determine feasibility, with a tentative procurement timeline of 6 to 9 months from RFI approval to contract execution. All hay originating from outside Wallowa County must be certified as weed-free by a North American Weed Management Association inspector and accompanied by a Wallowa County Weed Free Forage Program Transit certificate due to local quarantine requirements. Bidders must be certified Oregon firms and submit pricing that remains firm for 30 days with all delivery costs included in the bid. The agency will conduct pre-purchase inspections and reserves the right to reject any hay not meeting specified standards. Participation requires registration on the OregonBuys platform, and the procurement will be subject to standard State of Oregon and Federal Terms and Conditions for the Purchase of Goods.