Alliant_2_Special_Notice_of_Amendment-Number-7-25JUL2016.pdf

A2 Unrestricted SPECIAL NOTICE OF RFP AMENDMENT # 7 25JUL2016 Solicitation # QTA0016JCA0003

ALLIANT 2 UNRESTRICTED GWAC

SPECIAL NOTICE OF RFP AMENDMENT # 7

25 JULY 2016

NOTICE 1: Section L.5.4.1 Cost Accounting System and Audit Information is amended as follows: (1) Strikeout all text as noted from originally released RFP. (2) Replace strikeout text in its entirety, adding amended changes in red text, noting the entire section Rewritten.

(1) L.5.4.1 STRIKEOUT

If claiming credit for this scoring element, the Offeror must provide verification from the Defense Contract Audit Agency (DCAA), Defense Contract Management Agency (DCMA), or any Cognizant Federal Agency (CFA) of an acceptable accounting system in a single pdf file format to include the following information:

• Part 1- Provide the DUNS and CAGE Code of the Business Entity that is being credited, and name, address, phone number, and email of the representative at their cognizant DCAA and DCMA Offices or CFA

• Part 2- Provide a copy of the Offeror’s official Cost Accounting audit report from DCMA verifying the approval of the cost accounting system. The offeror must certify that there have been no material changes to the accounting system since the last audit of its accounting system. For audit verification documents from DCAA/DCMA/CFA older than five years, offerors must supplement their submission with self evaluations of their accounting systems and include an audit by an independent certified public accountant (CPA) of their choosing indicating that there have not been material changes to the Offeror’s accounting system (as defined in FAR 16.301-3(a)(3)) since the time of the DCAA/DCMA/CFA audit. The offer shall make reference to the page number and paragraph of the audit report that determined the approval of the cost accounting system.

• Part 3- Provide, if available, a copy of a Pre-Award Survey of Prospective Contractor Accounting System (SF 1408). In lieu of the SF 1408, the offeror may submit a letter received from the auditing agency, on auditing agency letterhead, from DCAA, DCMA, or CFA indicating unequivocally that the Offeror’s accounting system has been audited and determined adequate for determining costs applicable to the contract or order in accordance with FAR 16.301-3(a)(3).

If an Offeror(s) does not have audit verification of an adequate accounting system to submit, but is certain its accounting system has been audited and determined adequate in accordance with FAR 16.301-3(a)(3), GSA will contact the Cognizant auditing representative office, that was provided, to verify. It is the Offerors responsibility to provide the Government current and correct contact information. If after reasonable efforts the Government is unable to obtain audit verification from the contact provided, points for an adequate accounting system cannot be earned.

GSA’s GWAC PROGRAM OFFICE WILL NOT SPONSOR a “Pre-Award Survey of Prospective Contractor Accounting System” (Pre-Award Survey) or an Adequacy determination on behalf of any Offerors for scoring purposes. Therefore, a Pre-Award Survey submitted without an Adequacy determination will not earn points in this scoring element.

If an Offeror does not have federal cost-reimbursement contract experience with any verification from the DCMA or CFA, the Offeror will not earn points in this scoring element. However, the Offeror’s proposal will still be considered.

(2) L.5.4.1 REWRITTEN AND AMENDED as follows:

L.5.4.1 Cost Accounting System and Audit Information

If claiming credit for this scoring element, the Offeror must provide verification from the Defense Contract Audit Agency (DCAA), Defense Contract Management Agency (DCMA), or any Cognizant Federal Agency (CFA) of an acceptable accounting system in a single pdf file format to include the following information:

• Part 1- Provide the DUNS and CAGE Code of the Business Entity that is being credited, and name, address, phone number, and email of the representative at their cognizant DCAA and DCMA Offices or CFA

• Part 2 – Provide at least one of the first two listed items, (1) and (2):

(1) An official letter received from the federal auditing agency on their agency letterhead from DCAA, DCMA, or CFA indicating unequivocally that the Offeror’s accounting system has been audited and determined adequate for determining costs applicable to the contract or order in accordance with FAR 16.301-3(a)(3).

(2) A copy of the Offeror’s official Cost Accounting audit report from DCMA verifying the approval of the cost accounting system. The offeror must certify that there have been no material changes to the accounting system since the last audit of its accounting system.

(3) A copy of a Pre-Award Survey of Prospective Contractor Accounting

System (SF 1408), if available, and submitted along with item “(1)” and/or “(2)”.

NOTICE concerning Part 2:

a. Providing both items “(1)” and “(2)” is acceptable if both items are available. However, providing one of those first two items should be submitted.

b. Providing only an SF 1408, item number “(3)”, is not acceptable if the Offeror does not possess and submit items “(1)” or “(2)”; or, if the Offeror has never been audited and determined adequate/acceptable in accordance with FAR 16.301-3(a)(3).

c. Third party audits of cost accounting systems are not acceptable under any conditions.

• Part 3- The Offeror must self-certify in a brief statement in the proposal that there have been no material changes to their systems since the last federal audit. (There are no proposal format submission restrictions for this brief statement.)

If an Offeror(s) does not have audit verification of an adequate accounting system to submit, but is certain its accounting system has been audited and determined adequate in accordance with FAR 16.301-3(a)(3), GSA will contact the Cognizant auditing representative office, that was provided, to verify. It is the Offerors responsibility to provide the Government current and correct contact information. If after reasonable efforts the Government is unable to obtain audit verification from the contact provided, points for an adequate accounting system cannot be earned.

GSA’s GWAC PROGRAM OFFICE WILL NOT SPONSOR a “Pre- Award Survey of Prospective Contractor Accounting System” (Pre- Award Survey) or an Adequacy determination on behalf of any Offerors for scoring purposes. Therefore, a Pre-Award Survey submitted without an Adequacy determination will not earn points in this scoring element.

If an Offeror does not submit evidence of an adequate/acceptable cost accounting system or verification of cost-reimbursement contract experience from the DCAA/DCMA or a CFA, the Offeror will not earn any points in this scoring element. However, the Offeror’s proposal will still be considered.

NOTICE 2: Section L.4.1 and L.5.1.6 are amended in red text to allow the Offeror to go beyond the Government recommended 10-page maximum.

L.4.1 Table

VOL

RFP

Section # Title Format or Template Page Limit Example File Name

1 L.5.1.6 Professional Employee Compensation Plan

Single PDF Recommended 10-page maximum.

CompanyName.VOL1.CP.pdf

L.5.1.6 Professional Employee Compensation Plan For purposes of the evaluation, proposed Professional Employee Compensation Plan submitted is treated on a pass/fail rated basis and as an offer factor that will result in contractual promises that will be incorporated by reference into any resulting Master Contract.

The Offeror shall submit a Professional Employee Compensation Plan in a single PDF file format that addresses the Offeror’s methodology for determining salaries and fringe benefits for their professional employees in preparation of future Task Order requirements under the Master Contract.

Page Formatting:

1) Pages should be 8.5 x 11 inches; font type and size (10 to 12) point Arial;

Margins of 1 inch; and

2) Government recommends not to exceed 10 pages, as only a brief statement summarizing the plan is required. However, if the Offeror finds it necessary to exceed the 10 pages, the Government will not reject the additional pages.

NOTICE 3: Section L.5.2.1 Relevant Experience Projects is amended to add the following clarifying statement in red text as it concerns earning points for relevant experience from a collection of Task Orders below this italic text:

When a Single-Award Indefinite Delivery task order contract or Single Award BPA’s requirements are well defined, for a specific purpose(s), and task orders are issued on a recurring basis, a collection of task orders placed under it may be combined and submitted as a single project. A combination of U.S. Federal Government, State Government, International Public Sector, and Non- Government projects awarded from the private sector can be submitted;

NOTICE FOR COLLECTION OF TASK ORDERS: The Offeror must list every Task Order that is covered, and this collection of Task Orders can only be used once for claiming credit for PSCs/LETs.

NOTICE 4: Attachment J.P-10 is amended for corrections, additions and clarity. This document is attached to FBO on the same date and time as this Special Notice. Please refer to the Attachment J.P-10 REVISED 25 July 2016 file for the description of changes in red text.

The above changes will be enacted via formal SF-30 Amendment to the RFP in the near future anticipated within the following five days.

PLEASE NOTE – The Procuring Contract Officer (PCO) anticipates multiple Federal Business Opportunities (FBO) postings into this Alliant 2 Unrestricted RFP document on addressing the critical questions and issues that may affect the Offeror’s submission of a proposal. The intent of the PCO is to provide important information to the public quickly as acquisition team responses for critical questions are developed. Therefore, rather than delay any information to the public for the sake of delivering a single document with all responses and RFP changes, which may inadvertently result in a much later FBO posting date, the PCO has decided to release information in smaller packages over multiple postings. - J. Cavadias, GSA Alliant 2 PCO

ADDITIONAL MESSAGE

The second group of Questions and Responses – Release # 2 will be posted in about 2 to 3 business days following the date of this notice.