S02 INSTRUCTIONS TO OFFERORS EVALUATIONS FAR 13 PRICE LPTA.docx

ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation.

A. GENERAL INSTRUCTIONS: This section provides general guidance for preparing the quote, as well as specific instructions on the format and content of the proposal. The Offeror’s quote must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may have its quote considered to be unacceptable and removed from consideration for contract award. The offer shall be compliant with the requirements as stated in the Solicitation. Non-compliance with the instructions to the Solicitation may result in an unfavorable quote evaluation and may be grounds to eliminate the proposal from consideration for contract award.

Offeror should thoroughly review the specifications and become familiar with the requirement prior to submitting a proposal. Failure to understand the contract requirements shall not relieve the successful Offeror from performing in accordance within the strict meaning and intent of the specifications.

Submission of Offerors. Offeror must complete and return a complete package of all items required prior to the time specified in the Solicitation to be considered for award.

Please review the following items before submitting your proposal:

[ ] Contractor must print/sign/date 30 (a-c) of first page of SF 1449.

[ ] Contractor must completely price all items with the “Unit Price” and total of each CLIN, in Section 1 Price Schedule. Failure to price all items will eliminate the vendor from competition.

[ ] Contractor must acknowledge any amendment (s), if applicable.

[ ] Contractor must provide detail information of all proposed items for the Government to determine Technical Acceptability. It’s the contractor responsibility to clearly demonstrate the ability to meet all requirements in the Statement of Need, including delivery timeline and installation.

B. TYPE OF ACQUISITION: This acquisition is a competitive solicitation. Award will be made to the Lowest Priced Offeror that meets the Technical Acceptability Standards in accordance with the requirements. A single award may be made in response to this solicitation.

C. PERIOD OF ACCEPTANCE OF OFFERS: The Offeror agrees to hold prices in its offer firm for a period of sixty (60) calendar days from the closing date of the solicitation.

D. PAST PERFORMANCE: The Government reserves the right to obtain past performance information from any available source and may contact references other than those identified by the Offeror when determining responsibility.

E. POINTS OF CONTACT (POC): Written requests for clarification, questions, and/or concerns may be sent to the following:

Roberto Escobedo Contracting Specialist roberto.escobedo@va.gov

F. SITE VISIT: NO SITE VISIT IS SCHEDULED

G. PROPOSAL SUBMISSION INSTRUCTIONS:

Submission via email to: roberto.escobedo@va.gov Subject line: 36C78625Q50249_Company Name Submission deadline: 12 May 2025 @ 1:00 PM CST

Do not make any changes to the files or the format of the files of the Solicitation and any attachments. Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.

· It is the Offeror’s responsibility to ensure that documents are complete, and submission is viewable/ readable and arrives to the CO/CS by the date and time required.

· If any required documents are omitted with submission, the offer may be precluded from further consideration.

H. TECHNICAL ACCEPTABILITY EVALUATION FACTORS: To assist the Contracting Officer in determining if the technical acceptability evaluation factors applicable to this procurement are met, Offerors are asked to provide the following information with their quotes. Failure to include this information could result in a Contracting Officer’s determination that an otherwise successful Offeror is not eligible for contract award.

TECHNICAL ACCEPTABILITY EVALUATION FACTORS:

1. Sub-Factor 1: Contractor must provide all listed items (or equal) and meet all requirements in the Statement of Need. Contractor must provide detailed description of all items being proposed.

2. Sub-Factor 2: Delivery/Installation.

Contractor must meet the delivery timeline and provide an installation plan/timeline.

(End of Addendum to 52.212-1)

Addendum 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(A) BASIS OF AWARD: This procurement is being conducted pursuant to FAR Part 13 procedures.

The Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose quoted price is found to be reasonable, and whose quote is found to be technically acceptable when considering the non-price evaluation factors described below. Offerors who fail to meet any technical acceptability evaluation factors below will not be eligible to receive contract award.

1) FACTOR- PRICE

2) TECHNICAL FACTORS:

Sub-Factor 1: Contractor must provide all listed items (or equal) and meet all requirements in the Statement of Need. Contractor must provide detailed description of all items being proposed.

Sub-Factor 2: Delivery/Installation.

Contractor must meet the delivery timeline and provide an installation plan/timeline.

(B) EVALUATION PROCESS: Quotes will be evaluated in the following manner. The lowest-priced Quote will be identified. If the quoted price is found to be reasonable, the quote will be evaluated to determine if the quote takes exception with any of the requirements for this procurement specified in the solicitation. If the quote does not take exception with any of the requirements for this procurement, the offeror who submitted this quote will be determined as the “successful offeror.” The Contracting Officer/technical evaluation team will then determine if the successful offeror is technically acceptable using the technical evaluation factors applicable to this procurement. If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced proposal following the procedures described above. This process will continue until a contract award can be made, or the Contracting Officer determines that no contract award can be made. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

(End of provision)