SolicitationAmendment0001.pdf

Document Number: 36C78625Q50215 PROCESSED Page 1 of 9

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 9

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

06/17/2025

4. REQUISITION/PURCHASE REQ. NUMBER

F365458-25-2000009

5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

6. ISSUED BY 365458CODE

GREAT LAKES NATIONAL CEMETERY (923)

DEPT OF VETERANS AFFAIRS (923)

GREAT LAKES NATIONAL CEMETERY

4200 BELFORD ROAD

HOLLY, MI 48442

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78625Q50215

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/12/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is to answer questions and provide clarification on evaluation method for quotes.

CLOSING DATE/TIME:

06/20/2025 - 12:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Olalekan Ismail

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Document Number: 36C78625Q50215 PROCESSED Page 2 of 9

Table of Contents

Section Description Page Number

1 Continuation Sheet 3 Documents, Exhibits, or Attachments 3 Revised Instruction to Offerors.docx 4 Questions.docx

Document Number: 36C78625Q50215 PROCESSED Page 3 of 9

Section 1 - Continuation Sheet

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: 9140

FUEL OILS

Original:

1,500,000.000000

Change:

-1,495,000.000000

Current: 5,000.000000

GL

Description: Propane

Period of Performance: 08/01/2025 - 07/31/2026

Reference Line: F365458-25-2000009 - 0001

Pricing Options: Base

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: 9140

FUEL OILS

Original: 1.000000

Change: 0.000000

Current: 1.000000

YR

Description: Installation of Honor Guard Bldg Tank (500gal)

Period of Performance: 08/01/2025 - 07/31/2026

Reference Line: F365458-25-2000009 - 0004

Pricing Options: Base

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 See Description Below

PSC: 9140

FUEL OILS

Original:

1,550,000.000000

Change:

-1,545,000.000000

Current: 5,000.000000

GL

Description: Propane

Period of Performance: 08/01/2026 - 07/31/2027

Reference Line: F365458-25-2000009 - 10001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0006 See Description Below

PSC: 9140

Original:

1,600,000.000000

GL

Document Number: 36C78625Q50215 PROCESSED Page 4 of 9

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

FUEL OILS Change:

-1,595,000.000000

Current: 5,000.000000

Description: Propane

Period of Performance: 08/01/2027 - 07/31/2028

Reference Line: F365458-25-2000009 - 20001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0007 See Description Below

PSC: 9140

FUEL OILS

Original:

1,650,000.000000

Change:

-1,645,000.000000

Current: 5,000.000000

GL

Description: Propane

Period of Performance: 08/01/2028 - 07/31/2029

Reference Line: F365458-25-2000009 - 30001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0008 See Description Below

PSC: 9140

FUEL OILS

Original:

1,700,000.000000

Change:

-1,695,000.000000

Current: 5,000.000000

GL

Description: Propane

Period of Performance: 08/01/2029 - 07/31/2030

Reference Line: F365458-25-2000009 - 40001

Pricing Options:

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0009 See Description Below

PSC: 9140

FUEL OILS

Original: 3.000000

Change: 0.000000

Current: 3.000000

YR

Description: Removal of Tanks

Period of Performance: 08/01/2029 - 07/31/2030

Document Number: 36C78625Q50215 PROCESSED Page 5 of 9

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Reference Line: F365458-25-2000009 - 40002

Pricing Options:

Section 3 - Documents, Exhibits, or Attachments Title Dates Number of

Pages S01- Instruction to Offerors.docx - DELETED 06/11/2025

Document Number: 36C78625Q50215 PROCESSED Page 6 of 9

INSTRUCTIONS TO OFFERORS:

Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application

(ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered non-Responsive.

Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business

(VOSB) socio-economic category concerns MUST have an active/current registration with www.verterans.certify.sba.gov. Failure to comply will result in the offeror being considered non-

Responsive.

Interested Offerors who do not have a current/active Sam account registration or who are not certified as a

Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered non-responsive.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than, 06/16/2025 12:00pm EST. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to: olalekan.ismail@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment.

Should an amendment not be endorsed by the interested vendor, the quote will be considered ineligible for award.

All offers are to be submitted to the Contracting Officer, via email at olalekan.ismail@va.gov no later than 12:00PM EST on June 18, 2025.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit signed SF 1449 with the price schedule in pdf format.

The following information shall be included in the SF1449:

Legal Business/Company Name (as listed in www.sam.gov)

Complete Company Address (No P.O. Boxes)

SAM UID

Company Point of Contract Name and Title

Telephone Number

Email Address

Company Capabilities Statement

One (1) Signed Copy of all Solicitation Amendments

One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and

Material Safety Data” (if applicable).

One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

Document Number: 36C78625Q50215 PROCESSED Page 7 of 9

One(1) Copy of Completed VAAR Clause 852.219-76 “VA Notice of Limitations on

Subcontracting - Certificate of Compliance for Supplies and Products (Nov 2022)” Failure to comply will result in the offeror being ineligible for award.

In accordance with Public Law 116-183 a Small Business claiming Veterans First Status, Service

Disable Veteran Owned Small Business (SDVOSB), or Veteran Owned Small Business (VOSB), must certify in writing that their firm are performing 50 percent of the work. Therefore, Interested

Offerors who claim SDVOSB or VOSB status shall provide (1) document stating their compliance with PL 116-183. Failure to provide such document will result in the Interested

Offeror being considered non-Responsive. Should award be made to an SDVOSB or a VOSB who is suspected of violating PL 116-183 this Agency will refer suspected violators to its department’s inspector general for investigation and possible fines, suspensions, or debarments.

Pricing

The following information shall be included in the SF1449

Proposed pricing shall be submitted on the Price/Cost Schedule of Services/Supplies.

EVALUATION PROCESS: The Government intends to award an Indefinite Delivery Indefinite

Quantity (IDIQ) contract resulting from this Solicitation to the responsible quoter with the lowest price.

This procurement will be evaluated using FAR Part 13 procedures and in accordance with Addendum to

FAR 52.212-2.

Factor: Price: The Government will evaluate proposed fuel pricing for completeness, reasonableness, and risk. Due to fluctuating propane market rates, only Base Year pricing will be evaluated for award purposes. Pricing for each Option Year will be negotiated prior to exercising the option, subject to market conditions at that time.To ensure fair and reasonable pricing over the full potential term of the contract, offerors must certify that future Option Year pricing shall not escalate more than 5% annually, on a non-compounded basis.

Award will be made to the responsible offeror submitting the lowest Base Year price, who also certifies in writing that Option Year pricing will not exceed the 5% escalation cap.

Price Escalation Formula (Non-Compounded)

Option Year Price = Base Year Price × (1 + 0.05 × Number of Years Since Base Year)

For example:

Year 1 (Base Year): $1.00

Year 2 (Option Year 1): $1.05

Year 3 (Option Year 2): $1.10

Year 4 (Option Year 3): $1.15

Year 5 (Option Year 4): $1.20

Document Number: 36C78625Q50215 PROCESSED Page 8 of 9

Questions and Answers

1. Could the VA clarify the estimated annual or monthly propane usage at the cemetery site?

Annual usage is 3000 to 5000 gallons annually.

2. Will the contractor be responsible for propane tank maintenance, or does the site already have infrastructure in place?

Contractor will be required to install their tank and be responsible for maintenance. The contractor shall remove their tank at the end of the contract.

3. What are the required delivery schedules or frequency expectations?

Task orders will be issued as need.

4. Is there a specific propane tank size or number of tanks currently on-site?

Sizes are stated on the statement of need in the solicitation.

5. Are there pricing templates or formats required with the offer?

Please use the price schedule in the solicitation.

6. Will the VA accept electronic signatures on documents and forms submitted?

Yes, e-signature is acceptable.

7. Are there any site visits or pre-bid conferences scheduled before the quote due date?

There is no site visit scheduled for this requirement.

Document Number: 36C78625Q50215 PROCESSED Page 9 of 9

PERIOD OF PERFORMANCE

ITEM START END

0001 08/01/2025 07/31/2026

0004 08/01/2025 07/31/2026

0005 08/01/2026 07/31/2027

0006 08/01/2027 07/31/2028

0007 08/01/2028 07/31/2029

0008 08/01/2029 07/31/2030

0009 08/01/2029 07/31/2030