Revised Instruction to Offerors.docx

INSTRUCTIONS TO OFFERORS:

Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered non-Responsive.

Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with www.verterans.certify.sba.gov. Failure to comply will result in the offeror being considered non-Responsive.

Interested Offerors who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered non-responsive.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than, 06/16/2025 12:00pm EST. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to: olalekan.ismail@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested vendor, the quote will be considered ineligible for award.

All offers are to be submitted to the Contracting Officer, via email at olalekan.ismail@va.gov no later than 12:00PM EST on June 18, 2025.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit signed SF 1449 with the price schedule in pdf format.

The following information shall be included in the SF1449:

· Legal Business/Company Name (as listed in www.sam.gov)

· Complete Company Address (No P.O. Boxes)

· SAM UID

· Company Point of Contract Name and Title

· Telephone Number

· Email Address

· Company Capabilities Statement

· One (1) Signed Copy of all Solicitation Amendments

· One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data” (if applicable).

· One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

· One(1) Copy of Completed VAAR Clause 852.219-76 “VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products (Nov 2022)” Failure to comply will result in the offeror being ineligible for award.

· In accordance with Public Law 116-183 a Small Business claiming Veterans First Status, Service Disable Veteran Owned Small Business (SDVOSB), or Veteran Owned Small Business (VOSB), must certify in writing that their firm are performing 50 percent of the work. Therefore, Interested Offerors who claim SDVOSB or VOSB status shall provide (1) document stating their compliance with PL 116-183. Failure to provide such document will result in the Interested Offeror being considered non-Responsive. Should award be made to an SDVOSB or a VOSB who is suspected of violating PL 116-183 this Agency will refer suspected violators to its department’s inspector general for investigation and possible fines, suspensions, or debarments.

Pricing The following information shall be included in the SF1449

· Proposed pricing shall be submitted on the Price/Cost Schedule of Services/Supplies.

EVALUATION PROCESS: The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this Solicitation to the responsible quoter with the lowest price.

This procurement will be evaluated using FAR Part 13 procedures and in accordance with Addendum to FAR 52.212-2.

Factor: Price: The Government will evaluate proposed fuel pricing for completeness, reasonableness, and risk. Due to fluctuating propane market rates, only Base Year pricing will be evaluated for award purposes. Pricing for each Option Year will be negotiated prior to exercising the option, subject to market conditions at that time.To ensure fair and reasonable pricing over the full potential term of the contract, offerors must certify that future Option Year pricing shall not escalate more than 5% annually, on a non-compounded basis.

Award will be made to the responsible offeror submitting the lowest Base Year price, who also certifies in writing that Option Year pricing will not exceed the 5% escalation cap.

Price Escalation Formula (Non-Compounded) Option Year Price = Base Year Price × (1 + 0.05 × Number of Years Since Base Year)

For example:

Year 1 (Base Year): $1.00 Year 2 (Option Year 1): $1.05 Year 3 (Option Year 2): $1.10 Year 4 (Option Year 3): $1.15 Year 5 (Option Year 4): $1.20