2nd Questions and Answers.pdf

Solicitation #:36C78625Q50066 – Complete Grounds Maintenance at Fort Jackson National Cemetery

Questions and Answers

1) Attachment B – In the Option years there are “Max Ext Qty” listed for each CLIN in the description. Are we to price the Min. Est. Qty the is in the pricing formulation and if the ordering exceeds the Min. Est. Qty will the unit price be used for the cost of additional qty of that

CLIN?

Answer: That is correct. Only provide a price for the quantity listed under quantity and the price would be used if the Min Est Qty is exceeded.

2) Attachment B - If the unit price that is not going to be used for the quantities that are ordered that exceed the “Min. Est. Qty” in the pricing schedule and we are to base that unit price based on the “max. Ext. Qty”, we would be forced to increase that unit price in order not lose money. This would add unnecessary cost to the government. For example, CLIN 1014, if the unit price for the 6 applications was a unit price $1000.00. The unit price would increase by 25% ($1333.00) to cover the Max Ext Qty of 8. Could these CLINS estimated Qty be changed to the Max Ext Qty to allow for fair pricing to the government?

Answer: No. This is an IDIQ contract and Min and Max must be listed in the contract. Also, refer to answer number 1.

3) Attachment B – The “Max Ext Qty” exceeds the unit of issue for several CLINS (CLINs 1001,2001,3001,4001,1002, 2002, 3002, 4002, 1003, 2003, 3003, 3004, 1007, 2007, 3007, 4007).

For example, CLIN 1001 has a Unit of Issue” of “WK” and the “Max Ext Qty” is 66. The period of performance is 52 weeks, which makes it impossible to exceed 52 weeks. Should these CLINS be changed to a “Unit of Issue” of each?

Answer: The description will be changed to read Max Ext. Qty 52 not Max Ext. Qty 66.

4) Attachment B – For CLINS 0014 and 0015 the qty from the Attachment B is 6 for each CLIN.

The “Operational Flow Chart” within the PWS has 4 annual applications for each CLIN. Which QTY is correct?

Answer: Bermuda 419 is 6 annual applications and Emarald Zoysia is 4 annual applications.

5) In the previous RFQ, Q and A the answer was given that the estimated 3 of pine straw bales is 10,000 per year is that estimate, correct?

Answer: Yes

6) PWS B.4.1.1 – Could we get a map of the “Turf Areas” and “Non-Turf Areas” that are discussed in this section?

Answer: Unfortunately, we do not have a map. However, the link below can be used to view the cemetery. https://maps.app.goo.gl/aGWYg4FMwjJdixaY6

7) PWS 4.1.4 Does the cemetery provide bins for disposal of grave decorations?

Answer: Yes, the cemetery provides bins for disposal of grave decorations.

8) Reference: During the site visit. It was stated that periodically the pine straw is to be completely removed and replaced with fresh pine straw. Will the government clarify how often be year the pine straw must be removed?

Answer: The government does not remove; we only replenish the pine straw.

9) Reference: A spoils pit was pointed out during the site visit. Will the contractor have use of the spoils pit for disposal of pine straw, pinecones, thatch, and leaves collected during the contract?

Answer: No, the contractor is responsible for their own containers and disposal off site.

10) Will the government provide a copy of the sign in roster for both site visits?

Answer: Unfortunately, we cannot provide a copy of the sign in roster.

11) SOW B.4.1.2 Edging of Walkways, Curbs and Other Horizontal Surfaces. Will the government provide the approximate linear footage of walkways curbs and horizontal surfaces?

Answer: The approximate square footage is 46,855 sq feet.

12) Reference: Attachment B-Price Schedule CLIN 0029 (Cleaning of headstones twice per year).

The Quantity show in the price schedule is 46000. During the site visit, it was stated that there are currently approximately 10500 headstones. With a maximum of 6 interments per day. Will the government clarify how many headstones are currently present to be cleaned?

Answer: up to 23,000 is done twice per year.

13) The contractor’s laydown area currently has small dumpsters present. Will dumpsters and waste pick be provided by the government?

Answer: The dumpsters that is in the contractor yard belong to the current incumbent. Any waste that contractor produces they are responsible for disposal. The government only provide dumpster for cemetery waste only.

14) Reference: CLIN 0017 Fertilization - Bermuda 419 (1lb N per 1000.per app) See Flow Chart -approximately 80 +/- Acres (Service) Ronstar can only be used two times a year and must be used before spring green-up. The start date is in March. We can use it in the late fall as well. Are we able to use Spectacle for the second round? Or will the two applications of Ronstar be sufficient for the pre-emergent requirement?

Answer: Ronstar will be used 2 times per year not to exceed 6 pounds A.I. per current regulation labels.

15) What is the payment schedule for this contract? Will payments be made monthly, upon completion of milestones, or on a different timeline?

Answer: Invoices are submitted and paid monthly after the satisfactory completion of the CLINS.

16) Is there a location that healthy sod can be grown and used for replacing sod that has been damaged or is needed due to sunken grave sites or excavated sites?

Answer: No

17) Is coreless aeration allowed? There’s a system that uses vibration to break up the soil and loosen the roots. It doesn’t leave unsightly plugs on the ground that have to be cleaned up.

Answer: Coreless aeration could be considered depending on the proposed equipment to be used.

More details will be required to allow the exception.

18) How far in advance are burial schedules provided to avoid conflict in areas being maintained?

Answer: One day before, however, it is subject to change daily because unfortunately we cannot predict death.

19) There's a contradiction in the statement of work on the number of fertilizer applications. Some areas say six while others say four. Page 37, last paragraph says four times, page 58, four times, while page 45 shows six applications, and page 92, first row, second column says four but has (6) in parentheses.

Answer: Bermuda 419 is 6 annual applications and Emarald Zoysia is 4 annual applications.

20) Looking for clarity on the soil testing. In the SOW, Page 37, 5th paragraph says soil testing is performed quarterly, but page 44, General Requirements, “Soil tests must be done at a minimum, but not limited to-quarterly (2x’s a year is min).”

Answer: Soil test should be done quarterly (four times a year) but twice a year is the minimum if soil testing cannot be done four times a year.

21) Is there an irrigation design (as built drawings on hand) available?

Answer: No. The irrigation system we use is the Rainbird EXP with 8 controllers and 220 zones.

22) 0004 B.4.1.4 – Does this include the inside of the buildings or just trash bins located outside of buildings?

Answer: It includes inside of the buildings.

23) 0005 B.4.1.5 – Says daily but the estimated quantity and unit of issue say monthly. Are we to blow off all sidewalks and pavement areas every day?

Answer: Yes, every day, however, it is invoiced monthly

24) How many zones does the irrigation system have?

Answer: The irrigation system has approximately 220 zones.

25) Are Woodline cutbacks included in the price?

Answer: No