Questions and Answers.pdf

Solicita on #:36C78624Q50171 – Janitorial Services Ques ons and Answers

1. Is this a new or follow-on requirement?

o If a follow-on, please provide the incumbent contractor's name and contract number.

Answer: This will be a new base year plus four (4) one year op on renewals. The current contract is for 6 months with an op on to extend up to another six (6) months. The incumbent is LC3 Solu ons, LLC.

2. Has the scope of work or number of personnel changed since the last contract?

Answer: The SOW requirements are the same as before however there are minor changes in the way you invoice, and the addi on of bi-annual floor cleaning in the Maintenance building.

3. Who is the government considering as Key Personnel? Direct Manager/Supervisor?

Answer: Key personnel will include the Director, Caretaker supervisor and Maintenance worker/COR

4. Trash Can Bag Sizes: Could you specify the required gallon sizes for the trash can liners to ensure compliance with the SOW?

Answer: There are several different sized can liners including up to 55-gallon liner sizes and several smaller wastebaskets that use the same smaller liner.

5. Confirma on of Cleaning Hours: The SOW indicates that cleaning is to be performed Monday through Friday a er 4:00 PM, with comple on before 7:30 AM the following day. Could you please confirm if this schedule is accurate, or if the cleaning start me is instead 5:00 PM?

Answer: Daily cleanings should take place a er the cemetery is closed and before the start of work the next day our current hours are M-F 7:30-4:00 Pm we request that all cleaning be done when Cemetery employees have le for the day .Public restrooms are on a mer from the hours of 9:00 pm and 5:30 am it is recommended the public restrooms are cleaned prior to these mes as access will not be available due to the fact the mer is not controlled by the cemetery . Weekend and holiday public restroom cleanings should be done between the hours of 7:30 am and 4:00 pm Saturday and Sunday and holidays. All bi- annual cleaning should be done on a weekend and scheduled with the COR. On occasion there are burials scheduled for federal holidays that may require the vendor to come in and clean a er employees have le the COR will advise vendor as soon as the need for cleaning is discovered.

On occasion the vendor may be asked to provide addi onal supplies for the public restrooms on days that have a high volume of visitors these include but not limited to Memorial Day, Veterans Day, Wreaths across America, and Flags for Fallen Vets. The COR will contact the vendor at least one week prior to the event to schedule this service.

6. Shower Cleaning Requirements: Are there showers within the facili es that require cleaning?

If so, could you provide details on the frequency and standards for this task?

Answer: There are two showers in the maintenance building that are included in the square footage provided on the SOW. These would fall under the daily cleaning requirements outlined in the SOW.

7. Refrigerator Clean-out Schedule: Is there a specified day when employees are required to empty their food and items from the refrigerators in the administra on and equipment buildings? This informa on will help in planning the cleaning of these appliances.

Answer: The cleaning of refrigerators, microwaves and water fountains are a part of the Daily cleaning requirements per the SOW

8. Window Cleaning Specifics: For the administra on building's main entrance, could you clarify if window cleaning needs to include the en re exterior surface from the bo om to the top?

This detail will assist in accurately assessing the scope of work. The Semi -annual cleaning

Answer: The Semi- annual cleaning requirements state that all windows inside and out must be cleaned from top to bo om in both the Administra on and maintenance facility.

9. Equipment Building Gate Accessibility: Can you provide informa on on the accessibility of the gate entrance at the equipment building? Specifically, is it open for access con nuously, or is there a set schedule?

Answer: The vendor will be provided with a key to gain access to the Maintenance facility. At no me should the vendor unlock the gates.

10. Cubicle and Office Desk Cleaning: Are we required to clean the surfaces of desks in cubicles and offices, including wiping underneath any papers or office supplies such as staples, notebooks, and notepads?

Answer: The requirement is to clean all exposed por ons of the desk including dus ng and wiping of the tops of all exposed areas in the cubicles. Vendor should not move any paperwork or tools. Any old staples or office supplies that have expended their use should be discarded.

11. Janitorial Equipment and Supply Storage: Is storage of personal janitorial equipment and supplies permi ed at both the administra on and equipment buildings? If so, are there any specific guidelines or restric ons?

Answer: There are three janitorial supply cabinets that are available for storage. The vendor is required to provide and maintain an updated SDS book for all chemicals used and stored at Bay Pines Na onal Cemetery. Vendor is also responsible for ensuring that all bo les and storage containers are properly marked and follow GHS regula ons.

12. Scope of Semi-Annual Saturday Cleaning: The SOW men ons semi-annual Saturday cleaning requirements one week prior to Memorial Day and Veterans Day. Does this requirement apply to both the administra on and equipment buildings?

Answer: Yes

13. Equipment Building Gate Schedule: Regarding the equipment building, is there a limited me schedule for gate accessibility, or specific instruc ons for access during non-standard hours?

Answer: Please see ques on 9

14. Who is the current incumbent?

Answer: LC3 Solu ons, LLC.

15. Winning Bid amount for the current performance year?

Answer: Contractors may research this informa on on FPDS.gov or request a Freedom of Informa on Act (FOIA). Note: that the current contract was a six (6) month bridge contract with an op on to extend for another six (6) months un l a new base year plus four (4) op on renewals is put in place.

16. Who is the incumbent?

Answer: Refer to ques on number 14.

17. What is the award number?

Answer: Contract No.: 36C78623P50420

18. Confirming working days please?

Answer: See ques on 5 above

19. When is the start date?

Answer: Tenta ve award date June 1, 2024

20. Does the government want to use Bio-Based Products?

Answer: Bio- based products should be used where available.

21. How many people did the government calculate to stay within the budget of the RFQ?

Answer: We cannot make recommenda ons to a contractor as to how to bid their contract.