Qatar EPM Equip Maint PWS FY20 8-3-2020.docx

Note:

1. All offerors, and all proposed subcontractors, must be registered online at the Joint Contingency Contracting System (JCCS) website in order to be eligible for award.

2. ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS and FAR 52.212-01 Fill-in coverage are listed at the end of the PWS.

4. The bid schedule is under Attachment 2.

5. All quotes shall be in U.S. Dollars.

PERFORMANCE WORK STATEMENT

1 BACKGROUND/PURPOSE

DLA Disposition Services has the responsibility of the disposition of foreign excess Department of Defense (DOD) personal property. DLA Disposition Services receives excess personal property from DOD activities. DLA Disposition Services seeks to accomplish the following: (1) Redistribute excess property to other DOD activities (Reutilization); (2) Transfer the excess property to other Federal Agencies; (3) Donate excess property to eligible Agencies (4) Perform demilitarization services per regulation; and (5) Sell excess property to the public as required by the Federal Property Management Regulation (FPMR). DLA Disposition Services Site in Al Udeid Air Base, Qatar, hereafter referred to as DLA Disposition Services Qatar, supports the US Central Command (USCENTCOM) Area of Responsibility (AOR). To support the Disposition Services mission to dispose of excess DOD personal property in the CENTCOM AOR, Disposition Services requires a workforce with certain knowledge, skills and abilities to support excess property management, administrative and office support and equipment maintenance and repair to allow the site to function in a safe, efficient and user-friendly manner. DLA Disposition Services Qatar consists of one Field Site - Small and is located on Al Udeid Air Base. With 22 contracted personnel under a DLA Disposition Services contract, the expectations are that the workload will fluctuate over time in alignment with USCENTCOM activities; and, may increase at Al Udeid Air Base with the construction of permanent facilities. The contractor shall be expected to adjust to the changing work environment. The mission requirement could surge 200% or decrease to 10% of the 22 personnel baseline mark. The government expects that DLA Disposition Services Sites or Offices will expand, contract, open or close as required.

1.1 MINIMUM/MAXIMUM The minimum guaranteed ordering amount is 10% of the estimated base period of the contract. The maximum contract value is 200% of the cumulative estimated contract amount for all locations for all periods of performance.

2 SCOPE

The contractor shall provide non-personal services to include all necessary labor and Personal Protective Equipment (PPE) to support DLA Disposition Services Qatar in accordance with the Contract, its Performance Work Statement, Schedule and subsequent Task Orders within the country of Qatar. The contractor shall also be responsible to provide their employees with Force Protection - Individual Body Armor (IBA), as required by Host Installation.

The contractor shall provide an estimated 22 personnel per the CLIN schedule and shall be able to increase those baseline numbers by 200% for surge activities within 60 days and shall be able to decrease those base line numbers to 10% for drawdown activities within 30 days. The specific number of personnel ordered shall be listed on each task order. The current DLA Disposition Service Site location as mentioned above is Al Udeid Air Base. If there is an increase required, personnel are expected to be on site within 60 days of the order. The Labor categories consist of Supervisors (must be U.S. Citizens), Material Handling Equipment Operators, Laborers, Torch Cutters, Customer Service Clerk (fluency in both English and Arabic with knowledge of Qatari Laws and Regulations), Safety Officers, and Equipment Mechanics. Contractor personnel must have sufficient fluency in English to communicate verbally and in writing with other English speaking individuals. Based upon current workload, the skillsets required at each DLA Disposition Services site in Qatar performing the work as required by this PWS are:

2.1 The contractor will perform a variety of tasks relating to the control and accountability of items from receiving property through reutilization, transfer, donation (RTD), demilitarization or other disposal actions.

2.2 The contractor will perform Material Handling Equipment (MHE) Operator Services relating to the receiving, warehousing, demilitarization and disposal of property.

2.3 The contractor will perform Preventive Maintenance Checks & Services (PMCS), scheduled maintenance, corrective maintenance and calibration of MHE, Vehicles, Utilities and Demilitarization Equipment at DLA Disposition Services Qatar during each period of performance under the contract. The contractor will perform these duties at DLA Disposition Services Qatar for all equipment listed in Attachment 6. The contractor will provide Parts Ordering and Parts Management services. Parts ordered under this Performance Work Statement (PWS) are reimbursed at actual rates (no overhead or profit is authorized). The contractor will have sufficient cash flow to fund approximately $100,000.00 of parts per year. The annual approximate dollar value of parts funding may be increased by 300%. The contractor will be provided a 60 day notice for increases above the baseline.

3 GENERAL

3.1 EMPLOYEE REQUIREMENTS

3.1.1 The contractor employees shall meet all requirements and perform the tasks below.

3.1.2 The contractor shall have a minimum of one on-site supervisor per shift with authority over the other contractor employees to resolve day-to-day performance issues that may arise during performance of this contract.

3.1.3 Supervisors: The Contract Manager must be a US citizen who has had previous supervisory experience or appropriate supervisory training. They must be fluent in reading/speaking/writing English and shall be able to resolve day-to-day performance issues that may arise during performance of this contract. Additionally, the Contract Manager will be provided the necessary training to perform certification of demilitarized property prior to US Personnel completing demilitarization verification.

3.1.3.1 Contract Manager shall be responsible for contract employee supervision and interface with DLA Disposition Services Contracting Officer (KO), Contracting Officer Representative (COR), DLA Disposition Services Qatar Site Lead and the Gulf Coast Countries Area Manager. The contractor manager should ensure the contractor is maintaining control over the work. The contractor manager must be a U.S. Citizen.

3.1.4 Material Handling Equipment (MHE) Operators shall be licensed in accordance with Host Nation, Host Installation, DLA Disposition Services and applicable OSHA standards and regulations. Personnel must be able to operate various types equipment and be licensed to operate rough terrain forklifts with a lift capacity of 5,000lbs up to 50,000lbs, rough terrain scrap handlers, rough terrain front-end loaders, and rough terrain container handler (RTCH) as well as the common attachments to these machines (4-1 buckets, grapples, shears, sling assemblies, etc.) used at a DLA Disposition Services Qatar Site. The MHE will be provided by DLA Disposition Services Qatar. The contractor shall provide certified MHE operators which hold operator’s licenses based on the size of equipment. Certification based on OSHA standards: 29 CFR 1910.178 applies which includes: MHE safety, MHE operations, and MHE compliance training. Host Nation/Base requirements also apply and may vary per site. Contractor is required to provide contractor personnel with annual refresher courses.

3.1.5 Torch cutters will have the knowledge, skills and abilities to operate plasma cutting (OxArc) and torch cutting systems (Petrogen). Individuals should know cutting safety, cutting operations and safety compliance.

3.1.6 Laborers: Laborers must be able to take direction from contractor Site Supervisor to perform on the contract. Laborers are unskilled/semi-skilled wage-earning workers performing physical labor for receiving, material handling, warehousing, and disposal processing services in accordance with this PWS.

3.1.7 Customer Service Clerks: Customer Service Clerks shall have sufficient fluency in reading/speaking/writing English to communicate with other English speaking personnel and be able to perform the tasks required to support DLA Disposition Services Al Udeid, Qatar.

3.1.8 Safety Officers: Execute the planning, monitoring and ongoing evaluation of the DLA safety programs and adjusts as necessary to achieve goals and objectives. Develops and applies methods, techniques and abatement procedures to control or eliminate unsafe acts or conditions from existing operations to include those arising from the introduction of new industrial operations. Plans, organizes, and administers scheduled comprehensive safety and health and Industrial Hygiene program evaluations and inspections of all assigned facilities and worksites.

Workplace Inspections: Safety officers inspect interior and exterior work areas to determine if there are any safety hazards. During these inspections, the safety officer looks for broken equipment and damaged equipment, burn hazards and other potential hazards. The safety officer isolates areas with unusually high mishap rates, determines possible and probable causes, and makes recommendations for problem resolution. The officer will observe workers to ensure that they are wearing required personal protective equipment and following Host Nation, DoD and DLA policies. The officer will be tasked with ensuring that all equipment is being operated in a safe manner. The officer will develop and apply abatement procedures to control or eliminate unsafe acts or conditions from existing operations. Ensures safety program at the Disposition Services site complies with all applicable Service guidance, decrees, regulations and associated authoritative documents. Officer will conduct on site audits, training and compliance.

Accident Investigations: The Safety Officer should have knowledge of job hazard analyses and other analytical techniques to perform mishap investigations and identify causal factors. When a workplace accident occurs the officer will conduct an investigation to determine why the accident happened. The officer may question witnesses, inspect the accident scene and take pictures of any property damage. Once the officer determines the cause of the accident the officer will write a report detailing the cause and provides recommendations that will help prevent future accidents. Based on findings and conclusions, makes recommendations which will result in solutions to root problems identified.

Training and Coaching: Safety Officer will maintain a documented training program. All forms of training will be documented and maintained in a file, which will be made available for review on site COR upon request. Safety Officer will provide training on a vast array of safety topics. These topics will include fire prevention plans, hazardous materials handling and machine guarding. Safety officers identify training needs, develop appropriate training programs and deliver training to employees. They may also solicit feedback from workers and use feedback to improve existing programs or create new ones. Conduct monthly safety training, quarterly safety council meetings and random, periodic safety inspections to ensure compliance/enforcement. Conduct annual refresher safety training in addition to monthly safety training and quarterly safety council meetings. Coordinates with base and higher headquarters and attend associated meetings to ensure program compliance with local safety requirements/policies.

Regulatory Compliance: Officer will review DoD and DLA regulations and ensure compliance. This involves reviewing standards, implementing plans to meet those standards and following all record-keeping requirements as well as develop, coordinate and implement DLA Safety and Health directives, instructions, procedures, etc. The Safety officer may have to formulate technical policies, criteria, standards, procedures, instructions and similar guidance to ensure that all activities are in compliance with local, Federal, and DLA regulations concerning receipt, storage, issue, transportation, and disposal of hazardous materials/hazardous waste. Safety officers complete the injury logs required by DLA.

Qualifications: Experience in safety techniques and hazardous materials, working with DoD regulations. Three to five years related experience. Ability to respond in English, both verbally and in writing. Ability to teach safety techniques and to develop safety processes in keeping with changing equipment. Should be a Certified Safety Professional (CSP) or clearly demonstrate formal training in the area of industrial safety with a focus on torch/plasma cutters, forklifts and heavy duty industrial equipment. Knowledge or experience in the identification, elimination or control of hazards arising from warehousing, transportation equipment, maintenance, chemicals and construction modifications. Application of knowledge extends to a wide variety of work processes, practices, machinery and environmental conditions sufficient to effectively correct, control or eliminate detected hazards. Knowledge of the physical characteristics and hazards associated with hazardous materials as well as the potential adverse health effects that could result from exposure to these materials. Knowledge of available regulations regarding safety issues and problems in areas of occupational safety and health, industrial hygiene, and industrial safety requirements. Knowledge and skill sufficient to plan, organize, direct, coordinate and evaluate a fully developed safety and occupational health program and advise key managerial and executive personnel on courses of action affecting facility operations, work processes, and environmental conditions which impact on the safety and efficiency of personnel.

3.1.9 Equipment Mechanics

3.1.9.1. Preventive Maintenance, Checks and Services, Scheduled Maintenance: Contractor shall provide non-personal services to perform preventive maintenance and repairs for MHE, Vehicles, Utilities and Demilitarization Equipment at DLA Disposition Services Qatar during each period of performance under the contract, for preventive maintenance for all equipment listed in Attachment 6 in accordance with the contract as long as the installations are operational.

3.1.9.2 Corrective Maintenance: Contractor shall also provide corrective maintenance and/or repairs for all equipment listed in Attachment 6 at DLA Disposition Services Qatar. The contractor will recover Non-Mission Capable (NMC) equipment, conduct inspection (Inspect), make repairs recommendation (Inspect Review), order parts for equipment approved for repair (Short Parts), make repairs (Repairs In Progress), test equipment (Test) and return to service. If funds are unavailable (Short Funds) or mechanics are unavailable (Short Tech) the contractor will immediately alert the Government and the contractor will have 7 days to resolve this issue.

3.1.9.3 Calibrations: The contractor shall also provide calibrations for all equipment requiring calibration listed in Attachment 6 at DLA Disposition Services Qatar. The contractor will calibrate equipment on-schedule to ensure there is no service interruption.

3.1.9.4. Parts Ordering, Parts Management: The contractors shall maintain a 180 day supply of consumable items that are commonly used during daily PMCS or are required during schedule maintenance. Contractors will maintain common repair parts block built off historical data, experience or by direction of the Government. Contractor must have common repair parts block approved by the Government and consumables and common repair parts block should be accountable, clean and serviceable.

3.10 Reserved

3.1.11 The Government shall have the capability to distribute the contracted employees among any current or future DLA Disposition Services Qatar operating location depending on mission needs. Current locations include current split operations which consists of a 4.4 acre yard and new 19 acre yard. DLA Disposition Services has approved plans for permanent, long term operational location which consist of a 20 acre lot awaiting development. The movement of contractor personnel shall be coordinated with the supervisor and the COR(s). The Contractor shall be given advance notice of any requested movement of personnel. The Contractor shall be provided 5-day advance notice.

3.1.12 Contractor employees shall possess “good customer service skills,” including sufficient fluency in English to achieve the following: being able to greet the public, determine the customer requirements, provide customer service, direct the customer to appropriate personnel and ensure safety commands.

3.1.13 The Contractor shall be responsible for employee visas, passports, and base badging.

3.1.13 Contract Employees Identification and Appearance: Contract personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company’s name and employee’s name.

3.2 SECURITY

3.2.1 The contractor shall ensure that all personnel meet security specifications and force protection requirements in accordance with DLA Disposition Services Qatar Site and base security guidelines for entry and work conducted on the base camp. Security requirements for contractor employees should be accomplished prior to arrival at base camp.

3.2.2 The contractor shall be responsible for obtaining base access badges for all contractor employees. See Attachment 5 (Contractor Instructions) for Common Access Card instructions

3.2.3 The contractor shall be responsible for accountability of all their personnel working at DLA Disposition Services Qatar, e.g., all employees are continuously accounted for and performing assigned duties. The contractor is required to report all situations in regard to accountability of personnel to the DLA Disposition Services Site Contracting Officer’s Representative (COR) immediately upon discovery.

3.2.4 The contractor is required to immediately report any breach of security by their employees to the DLA Disposition Services Site Contracting Officer’s Representative (COR).

3.2.5 Hiring of Other Country Nationals is subject to review and approval by the security personnel at the host facility for DLA Disposition Services Qatar.

3.2.6 The contractor is responsible for collecting CACs from personnel when they are no longer associated with this contract. See Attachment 4 for CAC Turn-in Receipt.

3.3 TRAINING

3.3.1 Contracted employees shall be trained and ready to perform at the start of contract award. Training shall be conducted by the contractor and will include, but may not be limited to: DEMIL classroom, Property Accounting and Disposition Services Basic Operations. The Government may provide additional training on a case by case basis. The Government will also provide standard operating procedures (SOPs) as necessary to enable the contractor to perform the contract without relatively continuous supervision by the Government. The contractor shall be required to train ALL contracted personnel on ALL of the equipment that is used to perform the disposal mission. Documentation and certificates of training will be maintained on site and made available upon request by on site COR, Area Manager or Site Chief.

3.3.2 Transition: The contractor shall provide a transition plan within 7 days of award. The contractor shall describe the 30 day transition timeline to providing full operational capability on the contract start date of 1 September 2020. The contractor shall also include within their transition plan that describes how they intend to ramp up 200% with a surge requirement.

3.3.3 The Contract Manager, Contractor Site Supervisors, and Customer Service Clerks shall have sufficient fluency in English to communicate verbally and in writing with other English speaking personnel and perform the tasks identified in the Performance Work Statement that are required to support the Disposition Services disposal mission.

3.3.4 Contractor on-site supervisors at DLA Disposition Services Qatar shall direct their workforce in the tasks they are required to perform under the contract and have authority to resolve performance issues that may arise during performance of this contract. These supervisors will be the point of contact for the Site CORs for ensuring work is being performed in accordance with the contract and shall be able to speak English and the language of the employees they are supervising.

3.4 CONTRACT MANAGER/SITE SUPERVISORS

3.4.1 The contractor shall assign, as a minimum, one overall supervisor contract manager and a site supervisor per location identified by the government. The contract manager shall be located at DLA Disposition Services Qatar and perform regular reviews of performance at the contract personnel are performing. The contract manager will perform duties as the lead supervisor and represent the company on the ground. The contractor shall provide the names and telephone numbers of the contract manager and site supervisors to the COR. The contract manager or designated representative shall be available during DLA Disposition Services Qatar site hours of operation and return any calls made by a COR within one hour of the call from the COR. Therefore, the contractor must provide the COR with a means to leave a message with the contract manager or their designated alternate requesting a return call.

Advance notice of replacement of personnel changes that are required to be reported to the COR.

3.4.2 The contract manager or designated representative shall have full authority to act for the contractor on all contract matters relating to the operation of this contract; e.g., all contract arrangements and required coordination. The contractor agrees that notice by the US Government to the designated contract manager or representative shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employees so designated.

3.4.3 The contract manager or representative must be a US citizen, able to read, write, speak, and understand English proficiently, as well as be able to actively participate in English conversations concerning technical issues associated with this contract. All correspondence related to this contract shall be in the English language. If the correspondence contains official documents in languages other than English, they shall be accompanied by an English language translation. Permits or extracts must also be translated. All costs incident thereto are the responsibility of the contractor and shall be borne by the contractor.

3.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

3.5.1 The COR(s) for this project will be appointed by the DLA Disposition Services Contracting Officer (CO) prior to commencement of performance. The COR is responsible for monitoring contractor performance, providing technical interpretation of the requirements of the contract and acts under the authority of the CO. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of the subject contract between the contractor any person other than the CO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the CO prior to completion of this contract. The COR will not interfere with the contractor’s rights and ability to properly perform contract requirements. A contracting officer representative (COR) will be appointed for DLA Disposition Services Qatar.

3.5.2 On all matters concerning changes to contract terms, the contractor shall contact the CO. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the CO in writing. The contractor shall take no action unless and until the CO advises the contractor to proceed and points out the requirement in the contract or the CO issues a contract modification to the contractor.

3.7 WORK HOURS: DLA Disposition Services Qatar works 9-hours per day 5 days a week. From October 1 to March 31 the hours of operation are Sunday thru Thursday, 0700 – 1600 and from April 1 – September 30 the hours of operation are Sunday thru Thursday, 0600 – 1500. The contractor shall provide employees a 1 hour lunch break. The contractor shall stagger lunch breaks to allow for uninterrupted customer service for the entire day. The contractor shall work the DLA Disposition Services schedule as set by the DLA Disposition Services GCC Area Manager and/or designated DLA Disposition Services COR. With ALL US Federal Holidays as well as Host Nation Holidays as designated by the Host Country.

3.8 CELL PHONES/PAGERS/PERSONAL COMPUTERS: With permission of the COR and consistent with Government and local host security requirements, the contractor is permitted to have contractor-owned computers, pagers or cell phones on-site and all associated costs will be the responsibility of the contractor (US Citizens only).

3.9 CLEANUP OF SPILLS OR LEAKS

3.9.1 The contractor is responsible for the clean-up of any and all spills or leaks during the performance of this contract in accordance with standard operating procedures (SOP) established by the host installation (SOP available at the DLA Disposition Services Qatar office). DLA Disposition Services Qatar will provide and have readily available, the necessary materials used to clean up and contain any spills or leaks identified by the contractor during performance. The contractor agrees to clean up such spills or leaks in a manner that complies with applicable host installation and host country environmental and safety laws and regulations, US Federal laws and regulations applicable to the host installation, in-country, and local laws and regulations. The contractor agrees to hold the Government harmless and reimburse it for any cost, expense or liability the Government may incur as a result of spills, leaks or releases caused by actions or omissions of the contractor, its agents, employees, or subcontractors.

3.9.2 The contractor is responsible for reporting any spills/leaks in accordance with host nation or local law or regulation. The contractor is responsible for reporting to the Site COR and CO all spills/leaks of special (or hazardous) wastes, regardless of quantity within. Spills/leaks shall be reported by telephone or in person to the COR or DLA Disposition Services Representative immediately following the incident and shall be followed with a written report to the CO no later than 7 calendar days after the telephonic report. When reporting a spill/leak the following information shall be furnished:

(i) Item spilled/leaked;

(ii) Quantity spilled/leaked;

(iii) Exact date, time, and location of spill/leak;

(iv) Initial actions taken and time actions were taken;

(v) Anticipated cleanup and disposal procedures.

(vi) Persons contacted or present at the time of the spill/leaks.

3.9.3 Upon completion of the spill/leak cleanup and disposal of the spill/leak residue, the contractor shall submit a summary report of the spill/leak to the COR and CO no later than 7 calendar days after the telephonic report or notification in person. The report shall include cleanup and disposal procedures taken, outside assistance required (if any), personal injury involved, and the names and telephone numbers of all national, regional or local officials contacted.

3.9.4 The contractor must identify and report critical incidents to the DLA Disposition Services Qatar COR immediately, with a written report within less than seven days. When an accident or incident occurs, the Contract Site Supervisor will follow the procedures of the DLA Disposition Services site and provide reports and receive instructions and guidance as required from the DLA Disposition Services COR(s).

3.10 SAFETY REQUIREMENTS:

3.10.1 The contractor shall take proper safety and health precautions to protect the work, the workers, the public, the property of others, and the environment. The contractor is responsible for identifying and complying with all safety requirements set forth in applicable host installation safety procedures. The Contractor is responsible for providing and ensuring that his agents, employees, or subcontractors perform the work in a safe manner, including wearing the appropriate clothing/personal protective equipment (PPE) for the work to be performed to include safety boots, safety glasses and any equipment required by local base policy. The Contractor shall ensure that all personnel involved in the handling and transportation of the scrap material listed herein are trained in the area of spill response, fire prevention and general first aid procedures. The Site COR or any DLA USG employee or Safety Representative may stop work at any time if unsafe conditions exist.

3.10.2 The contractor is responsible for ensuring that all contractor personnel are trained on safety procedures while performing work at the DLA Disposition Services Qatar site. The contractor shall conduct safety stand down session every month to review with employee’s incidents, safety practices and procedures. All forms of training will be documented and maintained in a file, which will be made available for review by on site COR upon request. Within 30 days at existing work sites, and when starting new work site locations, the contractor shall create and display safety “story boards” with key safety messages calling out potential hazards in the main yards where contract workers operate. These boards should rely mainly on graphical representation of the safety message, but also be written out in several languages that are prevalent for that site, iterating the key safety messages, and calling out known hazards of the work site. The “Story Boards” shall be of specific topic in nature (ex. “cutting operations” or “MHE Operation”) and then shall be displayed in that appropriate operational area. In addition a general safety reading board with common, accepted, safety processes, base safety information, safety contacts, and other relevant safety messages shall be created and on display in a common area where workers congregate.

3.11 MATERIAL POTENTIALLY PRESENTING AN EXPLOSIVE HAZARD (MPPEH): Performance of this contract does not require nor authorize the contractor to handle Material Potentially Presenting an Explosive Hazard (MPPEH) and such handling is not intended. The Government will try to assure that no MPPEH is in the property. However, should MPPEH be discovered, the contractor shall immediately take all necessary action for protection of personnel and property. This will include the evacuation and security of the immediate area. The contractor shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident and clears the item. The contractor shall immediately notify the COR and provide them a written report within 24 hours of occurrence. The Government will arrange for pick up and removal of such material.

3.12 RADIOACTIVE MATERIALS: Performance of this contract does not require nor authorize the contractor to handle radioactive articles and such handling is not intended. The Government will try to assure that no radioactive materials are in the property. However, should property bearing a radioactive label be discovered or an alarm is activated by a radiation detector, the contractor shall immediately take all necessary action for protection of personnel and property. This will include the evacuation and security of the immediate area. The contractor shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident and clears the item. The contractor shall immediately notify the COR and provide them a written report within 24 hours of occurrence. The Government will arrange for pick up and removal of such material.

3.13 CONTROLLED CRYPTOGRAPHIC ITEMS: Performance of this contract neither requires nor authorizes the contractor to handle controlled cryptographic items (CCIs) and such handling is not intended. Should contractor employees handle actual or suspected CCIs, the contractor shall immediately secure the items from both physical loss and compromise and notify the COR of the discovery. The contractor shall provide a written report to the COR within 24 hours of occurrence. The Government shall arrange for pick up and removal of such material. Under no circumstances will the contractor release the CCIs to anyone other than security personnel.

3.14 WRITTEN REPORT - CLASSIFIED/AEDA/RADIOACTIVE/CCI: Performance of this contract neither requires nor authorizes the contractor to handle classified property or documents and such handling is not intended. Should contractor employees handle actual or suspected classified property or documents, the contractor shall immediately secure the documents or property from both physical loss and compromise and notify the COR of the discovery. The contractor shall provide a written report to the COR within 24 hours of occurrence. The Government will arrange for pick up and removal of such material. Under no circumstances shall the contractor release the property or documents to anyone other than security personnel.

The contractor shall provide a written report to the COR within 24 hours of discovering classified material/documents, AEDA, radioactive, or CCI articles. The report shall contain:

(1) General description of the material discovered

(2) Time and place the material was discovered

(3) What classified markings were noticed on the material

(4) Names of contractor personnel and any visitors coming in contact with the material

(5) Where the material originated

(6) Synopsis of the incident

(7) Steps taken to prevent further exposure

(8) Method used to return the material to the Government

3.15 REPLACEMENT OF PERSONNEL:

3.15.1 The Government may request the contractor to take appropriate action or remove contractor personnel from performing under this contract if the Government believes there are performance or other problems with a contractor employee that significantly threaten compliance with regulatory, directive or contract requirements regarding safety, security or export controls. The Contracting Officer will notify the contract manager when DLA Disposition Services believes an employee’s behavior or action is not acceptable under that standard and the reasons for this concern. The contractor shall respond within 24 hours of the request specifying the action the contractor will take in regards to the request. If the contractor will not replace the employee, the contractor shall notify the Contracting Officer of what actions they will take in order to improve the employee’s performance or address any other issue raised by the Government. The Government reserves the right to have a contractor employee removed from the premises immediately without prior notice to the contractor in cases where the contractor employees willfully destroy or damage property, steals property, create a significant hazard to persons or things, impede or disrupt the performance of official duties by Government employees, possess firearms or other dangerous weapons, or are under the influence of alcohol or narcotics.

3.15.2 The contractor shall provide replacement of loss of personnel in an expeditious manner so as not to reduce the level of service that is required to perform the requirements under the contract. The contractor shall replace key personnel within 5 days of loss.

4 GOVERNMENT FURNISHED EQUIPMENT: Government Furnished Equipment (GFE) will be provided for use by the contractor to perform this work. The GFE will include, but is not limited to, various sized forklifts, front end loaders, scrap handlers, various types of torch cutting equipment, plasma cutting equipment, shears, shredders, brass shredder. Contractor will be provided sufficient space as deemed appropriate by the government to conduct work inside and outside. The Government will provide appropriate office space for the following key personnel: contract manager and site supervisors. The Government will provide office consumables, copier, facsimile machine, and paper shredder. Telephones and computers and associated connectivity will NOT be provided. The US Government will provide fuel, electricity and gases required for operation of GFE.

4.1 Government Furnished Equipment

Note: Equipment list is current as of the date of solicitation publication. While no major changes in this list are anticipated, DLA Disposition Services will provide an updated list that applies to the particular order, upon order issuance.

Possible Government Furnished Equipment:

Each – 5K Rough Terrain Extended Boom Forklift Each – 10K Rough Terrain Extended Boom Forklift Each – 20K-25K Rough Terrain Fork Lift Each – 35K Rough Terrain Fork Lift Each – Rough Terrain Container Handler Each – Excavator with Grapple Attachment Each – Excavator with Rotating Shear Attachment Each – Liquid-Fuel Cutting System Each – Plasma Cutting System Each – Industrial Shredders Each – Expended Rounds, Casings, Links Shredder

4.2 DUAL USE U.S. GOVERNMENT EQUIPMENT

(a). The U.S. Government retains liability, accountability and responsibility of dual use equipment as they are never “turned over” to the contractor’s sole use. There is no guarantee that the equipment will be available for contractor use at any given time.

(b) Should any item that is dual-use U.S. Government equipment require replacement or repair due to damage, misuse and or negligence by the contractor, the contractor shall be responsible for such repairs or replacement at no cost to the U.S. Government.

(c) When U.S. Government-owned equipment is determined to be beyond economical repair, the U.S. Government does not guarantee the replacement of such equipment.

5 SPECIFIC TASK DESCRIPTION: STANDARD: The performance standards for the tasks under this contract are contained in the following mandatory regulations. Electronic copies can be obtained from the following link: https://dlamil.dps.mil/sites/DispoSvcs/Pages/Demil.aspx

DoD 4160.21-M, Defense Material Disposition Manual DoD 4160.28, DOD Demilitarization (DEMIL) Program

And the following link for all Standard Operating Procedures (SOP’s):

https://issuances.dla.mil/Pages/ViewAllIssuances.aspx#InplviewHashe6e02600-e625-4bdc-a79e-eb46ce0cf0e1=FilterField1%3DOrganization-FilterValue1%3DDisposition%2520Services

DLA Disposition Standard Operating Procedural guidance

The contractor will be provided applicable Regulations and Standard Operating Procedures that are not available to the general public after contract award.

The contractor shall be expected to perform the tasks listed below and achieve contractor goals without continuous supervision or control by Government employees. The contractor’s work on this contract, following the guidance in the performance standards listed above and the other terms and conditions under this contract, will not require direct or indirect Government direction or supervision of its employees to adequately protect the Government’s interest at DLA Disposition Services Qatar or allow the Government to retain control of the operations at DLA Disposition Services Qatar. The contractor shall be expected to carry out its contractual duties and manage the contract in its entirety through its key personnel and contract management team independently and not as an agent of the Government.

5.1 Demilitarization (Demil): The contractor shall perform mutilation or demilitarization (demil) of excess DoD property at DLA Disposition Services Qatar site that result in the total destruction of the property. Mutilation or demil of items and components prevents the restoration, reconstruction, or repair of an item to a usable condition.

5.1.1 Storing: The contractor shall store demil-required items in a secured, separate area from other property. Government personnel will be used to maintain oversight, provide guidance on the appropriate demil method and will be used to provide a technically qualified certifier and verifier for the demil function.

5.2 Clean and maintain: The contractor shall maintain a clean work environment. This will include but is not limited to ensuring trash is placed in proper trash receptacles. The contractor shall perform operator daily preventative maintenance service checks (PMCS) on the equipment provided.

5.3 Truck scale operation: The contractor shall be required to operate truck scales or other weighing devices and maintain weight records of same.

5.4 Inventories: The contractor shall be required to assist in conducting physical inventories of stored material. Applicable document for this task are located in DLA Disposition Service Standard Operating Procedure, 4140.21-007, Inventory Creation and Management. See link provided in Paragraph 6.

5.5 MHE Operations: The contractor shall safely unload, load and move property utilizing various material handling equipment. Contractor personnel shall ensure the safe operation of MHE. Contractor supervisor personnel will be trained on the equipment/MHE (see Paragraph 3.1.9). In turn, the contractor supervisor personnel will perform training of remainder of contractor personnel.

The contractor safely operates a variety of Government –furnished Material Handling Equipment varying in capacity from 4,000-50,000 pounds to move, load and unload, stack or un-stack palletized material, supplies, and equipment from point of pickup to designated location; ensures proper handling to eliminate damage to property. The contractor operates Material Handling Equipment indoors and outdoors over paved and unpaved surfaces. The contractor shall operate other various MHE on an intermittent basis as required by workload and authorized by the COR. The contractor shall perform daily preventative maintenance checks for MHE that will be recorded in a daily log which is checked on a weekly basis by the COR. The contractor shall operate a variety of tools in connection with assigned duties such as metal strap cutters, calculator, hand dolly, hand cart, staple gun, saws, scales, pallet jack, hammers, screw drivers, pliers, wrenches and air tools. Any equipment or tools will be provided by the Government. This work shall be in and around Conex boxes, used to safeguard the equipment and protect it from the elements. The contractor shall conduct inspections of MHE daily and document maintenance of equipment and shall coordinate repair actions with the maintenance manager and conduct equipment inventories.

5.7 Storage procedures: The contractor shall palletize, warehouse, re-warehouse property on shelving/racks, or in bulk storage areas in accordance with prescribed storage methods.

5.8 Classifying and condition coding inventory: The contractor shall verify the condition of materials or merchandise, and proper status codes against receiving documents and resolve any discrepancies. In performing these duties the contractor receives, verifies, sorts and classifies, and issues a variety of surplus property including vehicles and large items. The contractor reviews DTID accompanying material and compares data against property to assure correct information including proper documentation (e.g., stock number, nomenclature, quantity, unit of issue, disposal authority code, demilitarization and condition codes). The contractor takes action to have incorrect or incomplete data corrected or completed prior to acceptance for processing. The contractor visually inspects usable property for obvious signs of condition such as dents, broken and missing parts and corrosion and determines acceptability; e.g., whether DLA Disposition Services is authorized to accept material or equipment. If property is not acceptable, the contractor consults COR for appropriate action. If acceptable, the contractor spots carriers, trucks, etc., and off loads material from conveyance. The contractor signs for receipt of property. The contractor determines whether an item has commercial value in excess of its basic material content. Applicable documents for these tasks are DoD 4160.21-M-1, Defense Demilitarization Manual, DoD 4160.21-M, Defense Materiel Disposition Manual, associated Standardize Operating Procedure, 4160.21-016.

5.9 Customer5.9 Customer Support: The contractor shall interface with customers turning property into the DLA Disposition Services as well as reutilization and sales customers. The contractor shall perform a variety of tasks related to the receiving and issuing processes for surplus property. This requires ability to communicate in English with customers either by phone or in person. The contractor shall be required to work independently. The contractor shall be required to explain the RTD program to customers, assist screeners, and answers routine questions regarding RTD. The contractor shall elevate unresolved problems to the COR for direction or resolution. The contractor shall answer telephones, written and personal inquiries relating to excess property per day at DLA Disposition Services Qatar.

5.10 Shipping/segregating/inspecting: The contractor shall pull correct property from storage locations, prepare property for shipment; e.g., count, pack, band, crate, or box material and coordinate the Transportation Movement Request (TMR) for shipment of requisitioned property for reutilization or release. The contractor shall answer telephone calls, personal inquiries relating to excess property. The contractor shall work in the scrap yard segregating scrap, loading and unloading scrap and shall inspect scrap for critical federal supply classes and hazardous constituents and where found, the contractor shall consult with COR for appropriate guidance. Documents applicable to these tasks are DRMS-I 4160.14 Section 2, Chapter 1.

5.11 Property transfer: The contractor greets or directs screeners and customers picking up property for the RTD program per day at DLA Disposition Services sites.

5.12 Property request for equipment: The contractor shall receive requests for material such as freeze orders, approved transfer orders, donation requests, and requisitions. The contractor determines eligibility of requester and availability of material. The contractor indicates reason material not available and returns request for cancellation. The contractor prepares documentation for available material and executes appropriate document distribution. The contractor initiates appropriate release documents as necessary. The contractor coordinates the issue and delivery of RTD property. The contractor establishes and maintains customer request and shipping suspense files. Documents applicable for these tasks are DRMS-I 4160.14.

5.13 Equipment accountability and documentation: The contractor shall maintain control of accountability records (handling and filing of documents) on excess property received for RTD disposal action. The contractor reviews original source documents for accuracy prior to annotation and distribution, makes correction as necessary, and codes documents. The contractor researches and reconciles discrepancies between records and accounts. The contractor edits property issue slips for completeness of required information and compliance with instructions. The contractor maintains files on property to be transferred to DoD, Federal and state agencies. The contractor maintains all files (suspense, accountable record and correspondence) for the RTD Program. Applicable documents for these tasks are DRMS-I 4160.14, Section 2, Chapters 1 and 2.

6.0 MHE MAINTENANCE, REPAIR AND PARTS ORDERING: Contractor shall provide non-personal services to perform preventive maintenance and repairs for Material Handling Equipment (MHE) at DLA Disposition Services Qatar during each period of performance under the contract, for preventive maintenance for all equipment listed in Attachment 6 in accordance with the contract as long as the installations are open. The contractor shall also provide unscheduled maintenance and/or repairs for all equipment listed in Attachment 6 at DLA Disposition Services Qatar site. The contractor will provide Parts Ordering services. Parts ordered under this Performance Work Statement (PWS) are reimbursed at actual rates (no overhead or profit is authorized). The contractor will have sufficient cash flow to fund approximately $100,000.00 of parts per year.

6.1 Contractor shall provide non-personal services to perform preventive maintenance and repairs for Material Handling Equipment (MHE) at DLA Disposition Services Qatar during each period of performance under the contract, for preventive maintenance for all equipment listed in Attachment 6 in accordance with the contract as long as the installations are open.

6.2 The contractor shall also provide unscheduled maintenance and/or repairs for all equipment listed in Attachment 6 at DLA Disposition Services Qatar site.

6.3 Maintenance will be conducted in an austere environment which may sometimes require extensive maintenance performed in outdoor or similar to outdoor desert elements.