QA_.pdf

SOLICITATION QUESTION AND ANSWER

Solicitation Number: 2024-01 SRT Solicitation Name: SHARED-RIDE TAXI SERVICE CITY OF MAUSTON Date: 8/12/24

Quest.

No.

Question Answer

1. Please provide information and details on the need for shared ride services.

Please see section 1.1 of the RFP for a general description, section 6 for contract deliverables and section 7 for proposal content.

2. Is the City open to contracting with companies that have smaller capacity vehicles Like sedans, SUVs, and Wheelchair accessible vehicles?

Please see section 6.1 for minimum qualifications.

3. What type of clients will be transported under this contract?

Clients are those who live in the service area. Please see section 6.4 for service area.

Seniors and individuals with disabilities are included as potential clients.

4. Who is your current transportation provider or providers? Running Inc.

5. What are the current rates with your current vendor? Any amendments or Addendums?

$28.63/hr

6. Can you please provide a copy of the transportation agreement with the current vendor in addition to the certificate of insurance provided by your current vendor?

Please find the current exercise of options and the insurance RFP response form 2019 below:

7. Can you please provide samples of invoices from your current transportation provider?

8. Does the City have Special Needs / McKinney Vento students to transport to school? If so, how many?

Our agency does not grant any preferential treatment. Clients are those who live in the service area. Please see section 6.4 for service area.

9. How many routes/vehicles are currently used to transport? What’s the average number per vehicle?

The current RFP reflects the current hours and vehicles. There are no routes, this is a shared ride taxi program.

10. How many routes are guaranteed under this contract? Or can you give an estimated value of the contract?

Please see attachment A pricing Proposal for details. There are no routes, this is a shared ride taxi program.

11. Do you currently transport any students in wheelchair-accessible vehicles? If so, how many vehicles are currently being used?

Please see section 6.1 for current vehicle usage. The two minivans are ADA Accessible.

12. Do you require any special equipment to transport the students? eg. Safety Vest (Harness), Car Seat, Booster Seat, Buckle Guard, Partition …. etc? What’s the number of students who need such equipment based on the current contract?

No, please see RFP for requirements.

13. Can we submit our bid price form, base fee plus mileage? No. Please complete the attachment A pricing Proposal.

14. Will subcontracting be allowed if it’s approved by the City and the primary Contractor oversees the subcontractor(s) to ensure compliance, performance, etc.?

This is a common practice to help ensure all routes are covered and costs are as low as possible without jeopardizing safety.

There are no requirements against the use of subcontractors. However, please see section 10.7 of the RFP, “The contractor shall not assign, transfer or subcontract any portion of the contract without the express written consent of the Issuing Agency”.

15. Could you provide an estimated value of the contract or a guaranteed number of routes to be awarded under this contract?

No. Please see attachment A pricing Proposal for details.

16. Will the operator be responsible for the fuel costs and rental space associated with the taxi cabs or does the City cover those expenses?

Currently rent and fuel and are reimbursed through the grant. Please review section

6.19 for reporting details.