Q&A_Addendum_-_25260001B-VG_-_Restaurant_Disposable_Supplies.pdf

Addendum No. 1 Page 1 of 3 ITB25260001B-VG, Restaurant Disposable Supplies

ADDENDUM No. 1 to INVITATION TO BID

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

July 10, 2025 Victoria Gonzalez, Procurement Agent III Email: gonzalvm@scps.k12.fl.us Phone: 407-320-0262

SOLICITATION TITLE & NUMBER:

ITB 25260001B – VG – RESTAURANT DISPOSABLE SUPPLIES

SOLICITATION OPENING DATE & TIME:

July 24, 2025 by 2:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.

25260001B – VG – RESTAURANT DISPOSABLE SUPPLIES.

A. THE FOLLOWING SECTION HAS BEEN REVISED AND REISSUED IN ITS ENTIRETY:

☐ Sec IV.5. PRICE ADJUSTMENT CLAUSE

Sec IV.5. PRICE ADJUSTMENT CLAUSE. The Bid price shall remain in effect for the term of the award. A comparable price adjustment may be considered at SBSC’s sole discretion for an increase in Contractor’s cost of materials or goods provided Contractor provides sufficient documentation to justify a price adjustment. If at any time during contract performance, the unit price(s) for the material or goods, including applicable shipping or import costs, and governmental fees tariffs and taxes, increase(s) by three (3%) percent or more over the cost of the same material or goods on the date the Contractor’s bid or proposal was submitted, SBSC may agree to pay that cost increase up to a maximum of 3% of the price of the material or goods on the date the Contractor’s bid or proposal was submitted. Prior to requesting a price increase pursuant to this section, Contractor agrees to use best efforts to obtain the lowest possible prices from materials or goods suppliers and shippers and shall take advantage of every legally permissible deduction or other avenue to decrease the cost of governmental fees, tariffs and taxes. Contractor must provide written notice to SBSC prior to purchase of the materials or goods identifying the materials or goods in question, the itemized price increase being requested, the original bid cost and quantity required to complete the project, and identify the source of supply. Contractor must provide SBSC with proposals, quotes, price sheets and other comparable documentation evidencing the original and increased costs of the materials and goods. SBSC reserves the right to make the final determination regarding the application of a price increase. If material or goods prices decrease by more than 3%, the contract price may be reduced under the same terms and conditions.

B. REQUEST FOR INFORMATION

Q1. Line 46 – The lid is no longer manufactured. The cup associated cup is being manufactured.

A1. Line 46: We knew this product was discontinued last year, but had hoped Dart would be producing it again for next year. We knew it was a possibility that Dart would decide to discontinue production of this cup completely and increased our forecast of the product on Line 67 to make up for this possible discontinuation.

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:%20gonzalvm@scps.k12.fl.us

Addendum No. 1 Page 2 of 3 ITB25260001B-VG, Q2. Line 58 & 59 - Currently using Fabrikal NC90F?

A2. Lines 58 and 59: We are currently using these products but hadn’t realized that Fabikal had stopped producing them since we last purchased them. We use them in a very small amount and are still working through the last of the inventory at the warehouse. We need a clear, plastic, 9oz, squat cup, with a submitted sample for line 58.

Line 59 needs to be a 9oz, no hole, clear, dome lid that fits the cup sample submitted on Line 58.

Q3. What is the delivery schedule – Weekly or Monthly?

A3. Items are stocked in our warehouse so they are ordered on an as needed basis to replenish as needed.

All stock is shipped to one (1) location.

Q4. Tariff questions: There were concerns at the Pre-Bid meeting about tariffs and suppliers wanted to know about the frequency of updating pricing. As promised by our Legal Department:

A4. Please see Section A above regarding Price Adjustment Clause

Q5. Can Tariffs be addressed under the Force Majure section?

A5. No

Q6. To clarify “as needed” what is the expected time frame between order placement of restaurant disposables by Seminole County and delivery of goods by awardee?

A6. It depends on product mix and minimums required by vendor.

Q7. Confirming all awarded items will ship to 820 East State Rd. 434, winter springs Florida 32708 and what hours can these be delivered and is an appointment necessary.

A7. Per the bid document, Section I, Subsection 6 found on page 2.

SPECIAL DELIVERY REQUIREMENTS. All pricing shall be quoted FOB inside delivery to Seminole County Florida unless otherwise indicated and all items shall meet or exceed the Specifications/Scope of Work under Section II of this solicitation. All equipment shall be delivered to the School Board Maintenance Warehouse at 820 East State Road 434, Winter Springs, FL 32708.

Hours are 8:00-3:30. No appointment needed.

Q8. What time date and location to we drop off any alternate item samples?

A8. Please send samples to:

Purchasing Department, 400 East Lake Mary Blvd, Sanford, FL 32773, ATTN: Victoria Gonzalez.

Samples are due before the Bid Submittal Deadline.

Please label Samples with the following information.

Bid Number:

Bid Title:

Addendum No. 1 Page 3 of 3 ITB25260001B-VG, Sample for Bid Item Number (from Exhibit B – Price Schedule):

Company Name:

Q9. If an alternative product is approved after sample acceptance and we are awarded the contract, would an 8-10 week lead time for the first shipment after award notification be acceptable, with subsequent deliveries guaranteed as requested? (this will ensure the best price).

A9. The answer to that would depend on the monthly case demand for the product and our current warehouse inventory levels. If we have enough product on had to supply the sites for 10 weeks, I’m sure it would be ok. However, if the monthly case demand is high and our warehouse levels are low, a 10 week lead-time could lead to service disruptions.

Q10. Comment from Richard Miles, Assistant Director of Read Apple Dining regarding alternatives:

A10. It's just been asked in the past, can you send in multiple alternatives? And the answer is yes to that as well.

Just please make sure you have samples of each of them. So, each who responded is not limited to just providing one alternative, if you have two or three others, one's maybe less expensive, one's a little bit more higher quality, whatever that is, and you want to provide samples for multiple alternatives, we actually welcome that.

If you choose to send in multiple alternatives, please make it very clear on the price schedule that you have multiple products that you are offering for that item.

The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.

Sincerely, Amanda Zarko Amanda Zarko, Senior Procurement Agent

Attachment

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.

This is to acknowledge receipt of this addendum, which will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE EMAIL

DATE PHONE NUMBER

***END OF ADDENDUM NO. 1***

mailto:gonzalvm@scps.k12.fl.us