Q and A-P~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

February 3, 2020

Bid Solicitation T1888 Corrugated Boxes for DOC/DEPTCOR, RE-BID

Quote Submission Due Date: February 28, 2020 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation # 20DPP00521 Bid Solicitation T1888 Corrugated Boxes for DOC/DEPTCOR, RE-BID

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

As stated in Bid Solicitation Section 1.3.1.1 Exceptions to the NJ Standard Terms and Conditions SSTC Questions regarding the SSTC proposed exceptions to mandatory requirements including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendors Bidders suggested changes and the reasons for the suggested changes. Additionally as stated in Section 4.1 General Quotes including Vendor Bidder proposed terms and conditions may be accepted but Vendor Bidder proposed terms or conditions that conflict with those contained in the Bid Solicitation as defined in Section 2.0 of this Bid Solicitation or that diminish the States rights under any Blanket P.O. resulting from the Bid Solicitation may render a Quote non responsive.

The Vendor {Bidder} shall refer to Bid Solicitation Section 3.0, Paragraph 5 which states as follows:

“Annual estimated quantity ranges are provided for all price line items in Bid Solicitation Section 3.2.1. Estimates are based on prior usage. The State makes no guarantee of any minimum or maximum quantities to be ordered and reserves the right to increase, decrease or eliminate quantities in their entirety. Product ordering is on an as needed basis and will vary.”

Bid Solicitation Section 3.2.1 lists an estimated annual quantity for ordering.

A price escalation clause in the form of a price adjustment, is included as part of the Bid Solicitation.

The Vendor {Bidder} shall refer to the State of New Jersey Standard Terms and Conditions (SSTC), Section 6.1 Price Fluctuation During Contract, Page 60, which states in part “In an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation.”

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