Q and A - Disclosures.docx
DOCX document 113 KB Posted
- Attached to
- AGR - DQSF - Concession, Beer Dispensing Services Fair, Agency-hosted events, and Non-Fair Events
- Solicitation number
- 24-406AGR-FRHRS-B-42323
- Issued by
- Pope County, Illinois
About this file
The document provided is a Question and Answer document related to financial disclosure and conflicts of interest requirements for a Concessions Contract for the DuQuoin State Fair, Beer Dispensing Services Fair, Agency-hosted events, and Non-Fair Events in Illinois. The document explains the requirements for completing the Forms A, including identifying the appropriate project name, Illinois Procurement Bulletin number, disclosing entity, and instrument of ownership or beneficial interest. It provides examples and clarification on how to properly complete these fields.
The related state and local contract opportunity is for a Concessions Contract to provide services at the DuQuoin State Fair, beer dispensing services, agency-hosted events, and non-fair events in the state of Illinois. The contract is being issued by the state of Illinois. No other details on quantities, response dates, award dates, or contract term are provided in the information given.
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| IL State Board of Elections Registration Manual~8.pdf | ||
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| Standard Terms and Conditions v.23.2~9.docx | DOCX document | |
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| standard-illinois-certifications-v.23.1~14.docx | DOCX document | |
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Text version
Question: I have a couple questions regarding the financial disclosure and conflicts of interest portion of the Forms A. There are 6 sections that I am not sure what to put. Project name, Illinois procurement bulletin number, contract number (Bid number?), Disclosing entity, Disclosing entity's parent entity, & Instrument of ownership or beneficial interest. I couldn't find anything on the bidbuy website that exactly matched those descriptions so I wanted to reach out and get the right answers. I attached a picture of the section for reference. Thank you!
❷ – Project Name and Illinois Procurement Bulletin Number This refers to the project name found on the respective State procurement Bidbuy: Illinois Procurement Bulletin, Illinois Public Higher Education Procurement Bulletin, Illinois Transportation Procurement Bulletin, and Illinois Capital Development Board Procurement Bulletin.
❸ – Illinois Procurement Bulletin Number This refers to the procurement identifier number found on the respective State procurement BidBuy: Illinois Procurement Bulletin, Illinois Public Higher Education Procurement Bulletin, Illinois Transportation Procurement Bulletin, and Illinois Capital Development Board Procurement Bulletin.
❹ – Vendor Name If the entity is registered with the Illinois Secretary of State, use the name of the entity exactly as it is registered with the Illinois Secretary of State.
❺– Disclosing Entity This form should be answered from the perspective of the disclosing entity. Include the name of the disclosing entity. If Vendor is the disclosing entity, the Vendor’s name should be included in both the Vendor Name text field and the Disclosing Entity text field. If the parent is the disclosing entity, the name of the parent for whom responses are being submitted should be listed in the Disclosing Entity text field. In the event subcontractor is the disclosing entity, include the name of the subcontractor here.
Example: Sample Vendor is wholly owned by Parent ABC. Vendor is utilizing Sample Subcontractor. Parent ABC is wholly owned by Parent DEF. These disclosures are submitted for Parent ABC. Parent ABC is specified as the Disclosing Entity. Parent ABC also states that it has a parent entity, Parent DEF.
❻– Instrument of Ownership or Beneficial Interest Although not exhaustive, the drop down list includes the most frequently selected organization types. If one of the drop-down selections does not describe your organization, select “Other” and then explain your organization ownership in the description box.
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