Q and A Addendum - B-47664.docx

The document is a Q&A Addendum (File B-47664) related to an Invitation for Bid (IFB) for the State of Illinois Housing Development Authority (IHDA) involving Audio Visual (AV) Maintenance and Support services. The procurement is a small purchase contract for comprehensive AV support at IHDA's 111 E. Wacker Drive office in Chicago, with proposals due by May 12, 2025. The initial contract term is one year, with a potential maximum total term of ten years. The solicitation seeks a vendor to provide monthly routine and preventative maintenance, troubleshooting, equipment repair and replacement, and design/installation of AV systems in conference spaces, specifically supporting a complex AV infrastructure with Neat Devices and Crestron equipment across multiple named rooms.

The contract requires vendor technicians to be manufacturer-certified with a minimum of five years of audiovisual production experience, provide hot spare equipment, and offer quarterly reporting. The procurement will be awarded to the lowest cost bid meeting all requirements, with vendors required to complete Standard Illinois Certifications and meet comprehensive insurance requirements, including $1,000,000 in general liability and $5,000,000 in umbrella liability coverage. The existing AV infrastructure encompasses eight different spaces with sophisticated equipment like Crestron touch screen displays, QSC network processors, and conference cameras. While no specific set-aside designations are explicitly mentioned, vendors must adhere to workplace diversity and anti-discrimination policies, with specific pricing details to be included in the subsequent BidBuy Purchase Order.