Q_A ITS _ Email and Prebid Received.pdf

GDOT-SPR405 (rev 3-31-2020) Page 1 of 7 eRFP Questions and Answers – Email Received eRFP Number: 48401-DOT0003111 eRFP Title: Statewide Intelligent Transportation System Maintenance

Issuing Officer: Spencer Lord eRFP Initially Posted:

Email Address: slord@dot.ga.gov Date: 10/21/2024

The purpose of this document is to provide answers to supplier questions. Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. Any changes to the above solicitation must occur through a published addendum. If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

# Questions Referenced Section

Answers

1. There are 35 TP1 DMS in initial replacement. Which asset IDs are being replaced?

Bulk replacement and upgrades may occur at any time during the term of the contract, including concurrently with the Initial Inventory.

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

The Department provided an estimate for the quantity of each item in Attachment E

- Cost Proposal.

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized.

2. There are 35 TP3 DMS in initial replacement. Which asset IDs are being replaced?

Bulk replacement and upgrades may occur at any time during the term of the contract, including concurrently with the Initial Inventory.

GDOT-SPR405 (rev 3-31-2020) Page 2 of 7

# Questions Referenced Section

Answers

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

The Department provided an estimate for the quantity of each item in Attachment E

- Cost Proposal.

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized.

3. There are 175 CCTVs in initial replacement. Which asset IDs are being replaced?

Bulk replacement and upgrades may occur at any time during the term of the contract, including concurrently with the Initial Inventory.

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

The Department provided an estimate for the quantity of each item in Attachment E

- Cost Proposal.

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the

4. There are 175 VDS/AID cameras in initial replacement. Which asset IDs are being replaced?

Bulk replacement and upgrades may occur at any time during the term of the contract, including concurrently with the Initial Inventory.

Site locations to be determined during contract, the Offeror shall work with the

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Answers

Department to determine the actual quantities and locations for each asset which needs to be replaced.

5. What AID software is the department using and will the licensing cover these additional devices?

The Department currently uses TrafficVision software. AID software is not part of this cost proposal. Pricing must reflect the cost of the asset(s) plus all fees associated with the procurement, installation, and testing of the asset(s).

6. Item 638-1001 calls for, qty 130, overhead sign structures. What locations? How many lanes will the structure cross? Are these for static signs or DMS?

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

7. Item 639-4004 calls for, qty 200, 80’ concrete strain poles. Can the department please supply historical data, from the existing contract, of how many are used per year?

The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized. Under the current contact 56 poles were replaced.

The Department provided an estimate for the quantity of each item in Attachment E

- Cost Proposal.

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the

8. Does the department have an ESS, TP 3 (694-0030) and what is its deployment (HERO, CHAMP, other)?

Currently there are no Type 3 ESS under ITS Maintenance.

9. There is 40,000 LF of 5” directional bore listed. Where is this being installed?

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

The Department provided an estimate for the quantity of each item in Attachment E

- Cost Proposal.

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There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the

10. Will system support equipment/spares, provided to the current contractor, be turned over upon award?

Yes, Department owned assets deemed to be spare parts will be utilized as deems necessary. Spare parts shall be tracked by the Offeror.

11. Will the Department provide anonymous data for bulk list of material volumes; by item name and count?

The Department provided an estimate for the quantity of Bulk replacement and upgrades in Attachment E - Cost Proposal Table 4: Pricing - Bulk List of Materials.

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the

12. Will the Department provide a list of all devices with lat/ long location?

Yes, current device data is available. (See Attachment 1).

13. 3.3.2.3.2. FAMS. Will a separate TO/WO be issued to support the updating of the FAMS application data to align with asset data in

IAMS?

The Offeror will be expected to align the IAMS dataset with the FAMS as part of the AMS Phase 1. The IAMS dataset will be expected to continually keep the FAMS’s attributes updated via an API setup between the IAMS and FAMS

14. 3.4.1.1. Initial Inventory. Will field verification be expected/required to confirm/update asset attributes?

Department will provide the Offeror with the existing ITS asset data attributes.

Field verifications are not expected.

15. 3.4.1.2. FAMS Data. Will Offeror be responsible for updating only the new or moved sites and attributes in FAMS?

The Offeror will be responsible for updating all changes to existing sites within the FAMS that are a result of any of activities that occur as the result of the comprehensive ITS maintenance contract. This is to include site positional changes, new sites, fiber change management, and attribute changes.

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Answers

16. 3.4.1.3. Layer 2 Diagrams. Will the Department be providing existing diagrams for updating? Does the Department have a preferred format? Please provide examples of existing diagrams.

The department does not have existing diagrams for any of the current layer 2 connectivity. All department resources applying to the connectivity will be provided. The preference for layer 2 diagrams is a visual network diagram showing the virtual local area networks (VLANs) connecting all device location sites currently communicating via fiber optic cable.

17. For the performance bond, does the entire amount need to be bonded up front or is this a year by year bond?

All bonds will be required at 100% of the Purchase Order as released. See Section

1.6 – Performance and Payment Bonds for more information regarding bond requirements.

18. Does GDOT IT support/allow MS-

SQL

Yes

19. Does GDOT provide the hardware or cloud infrastructure

Yes

20. Does GDOT maintain the OS maintenance and security patches

Yes

21. Does GDOT have any specific metrics for APi rate limits per what time period

There is no specific rate limit

22. Please provide specific dashboard requirements, reports, and workflow or will these customizations be treated as consulting services

The Offeror shall closely collaborate on with the Department on the design and development of the reports and dashboards. Dashboard requirements are listed under 3.3.2.1. IAMS Functional Requirements Reports and Dashboards (RD) and 3.3.2.2.2. Pricing to be included in Table 1: Pricing – ITS Asset Management System (IAMS) of Attachment E – Cost Proposal Spreadsheet.

23. Please provide exact required output formats beyond web portal

System shall provide the capability of generating and exporting the results of dashboards, reports, and queries in different formats including CSV, PDF, TXT, and/or KML/KMZ.

24. Please provide all integration requirements (specifications) to other applications

Integrations desired would be to GDOT ATMS, internal monitoring platform, fiber asset management platform, departmental data warehouse.

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25. How does GDOT IT handle promotion between environments? What tools are used and does GDOT IT handle these actions?

Offeror can be supplied a sandbox which has no access outside of itself. Access provided to this environment is unfettered.

Promotion outside of the sandbox would be handled by GDOT which would be a QA and production environment. Tools handling this are Git, Github actions and puppet.

26. What Dev/Ops tools are in use or required to be used?

GitHub, GitHub actions, puppet, consul

27. Will GDOT IT be responsible for implementation of the IAMS BCP/DR including cybersecurity breaches? Or is there a requirement to operate hot-hot environment?

These are two separate asks. GDOT would handle implementation of BC/DR and does not have a need for hot-hot.

Cybersecurity breaches would be the responsibility of the offeror and GDOT depending on the breach and it’s cause.

28. If hardware is provided with the data center is there any restrictions on type of hardware, CPU, RAM memory, Storage.

Within reason we can work with the offeror. There would need to be further discussion if hundreds of cores, TBs or RAM, tens of TBs of storage, etc. was to be requested. Most would be an understanding as to why for an asset management and services request platform.

29. Is GDOT paying for the connectivity (set-up and on-going monthly charges) to the NOC and back-up NOC or does this need to be priced into the RFP?

The Offeror shall monitor the operation of each asset per the Standard Operating Procedures (SOPs) there is no additional payment from the Department.

30. What are the physical security and cybersecurity requirements for the

NOC?

Physical and cyber requirements should at minimum adhere to NIST-800-53 standards.

31. Could you please confirm if the GDOT ITS Maintenance Contract applies to GDOT capacity projects? Additionally, are we required to complete the Form EE from GDOT for this contract?

As this is not a construction contract, capacity does not apply. Form EE is not required.

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Answers

32. Are there any Cloud requirements (Vendors, FedRamp, etc.) for the IAMS product if it will be cloud based?

SOC II Type 2 would need to be provided.

33. Please provide the GDOT IT Department Password Policies.

GDOT Policy: 8030-3- Password Authentication is publicly available.

34. Please provide the GDOT IT Department Directory Services environment and interface specifications.

EntraID which can use either SAML 2.0 or

OIDC.

35. How much (period of time) does the IAMS system need to maintain online?

The System shall be available 99.95% of the time, 7-days a week, 24-hours a day, except during scheduled maintenance.

36. What does IAMS "needs to collect all user interaction" mean? Is this keystroke capture or user made changes?

User made changes.

37. Tag reading technology what are the requirements beyond barcode?

There are no additional requirements beyond barcode. The Offeror may choose to use other tag reading technology.

38. Please clearly define all the environments that are required in this IAMS solution

There would a minimum of 2 and potentially 3 environments for this. If the offered needs an environment a sandbox would be supplied to them which has no access other than to the application itself.

Unfettered access is provided to the offered for this. There would be a QA and Prod environment which would be GDOT managed for deployment and access.

Offeror access would be limited to screen shares and supervised sessions if needed.

GDOT-SPR405 (rev 3-31-2020) Page 1 of 3 eRFP Questions and Answers – Prebid Meeting eRFP Number: 48401-DOT0003111 eRFP Title: Statewide Intelligent Transportation System Maintenance

Issuing Officer: Spencer Lord eRFP Initially Posted: 09/09/2024 Email Address: slord@dot.ga.gov Date: 10/21/2024

# Questions Referenced Section

Answers

1. Regarding the initial replacement phase, can you provide us with all the asset ID’s? It states they are in Area One, but it makes a difference in where you are working to price correctly. 35 Type 3’s, in Area One have already been upgraded, we will need to know how many to upgrade for this cost proposal.

Bulk replacement and upgrades may occur at any time during the term of the contract, including concurrently with the Initial Inventory.

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

The Department provided an estimate for the quantity of each item in Attachment E - Cost Proposal Table 4: Pricing - Bulk List of Materials

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized.

2. The 40,000 ft. of 5in boring suggests the corridor has been selected, where is it? To prepare a

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations. The Department provided an

The purpose of this document is to provide answers to supplier questions. Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. Any changes to the above solicitation must occur through a published addendum. If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

GDOT-SPR405 (rev 3-31-2020) Page 2 of 3

Answers proper cost proposal we need to know locations. EX. Are we going over 5 lanes or 2 lanes.

estimate for the quantity of each item in Attachment E - Cost Proposal. There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized.

3. Pay item for type 1 structure, without a location, how many lanes? Is there a barrier wall, Is this for DMS or static sign? Over express lanes? 5 lanes vs 2 changes price.

Site locations to be determined during contract, the Offeror shall work with the Department to determine the actual quantities and locations for each asset which needs to be replaced.

The Department provided an estimate for the quantity of each item in Attachment E - Cost Proposal.

There is no guarantee that the quantities listed will be used. The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized

4. Qty. of 200 on 80 dodecagonal ITS poles. When a pole is hit, is there any historical data with old contracts to tell us how many poles to estimate to assist with cost projection?

The items and quantities listed may be adjusted, as determined by the Department, during the term of the contract as items and specific quantities of each item are realized.

Under the current contact 56 poles were replaced.

5. Does the structural inspection for poles need to be inspected by bridge after the PE inspection? Will we have to wait for a secondary inspection from bridge? Is the PE stamp good enough? If we inspect and say, its good or need to be replaced, or it just becomes a task order if needing to be replaced?

As part of Optional Services, the Department may utilize this contract to assess the conditions of asset support structures, secondary inspections are not anticipated.

Inspections should be conducted in accordance with applicable in manuals and guidelines. The Department will determine appropriate actions regarding asset support structures.

6. Calling for pricing on type 3 ESS, does GDOT have these installed? On vehicle? Specs are not listing Type 3. Are any in the field? How do I price this line item if no qty. or details are

Currently there are no Type 3 ESS under ITS Maitenance. For specifications for Type 3 ESS please refer to latest GDOT Standard Specifications Construction of Transportation Systems, Section 694 — Weather Monitoring and Reporting System.

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Answers available?

7. AID software, initial phase of

175 AID’s, does the Department have the licensing or is this requirement from the offeror?

Do we absorb the cost of licensing in proposal?

No, AID software is not part of this cost proposal. Pricing must reflect the cost of the asset(s) plus all fees associated with the procurement, installation, and testing of the asset(s).

8. There has been substantial amount of spares the department has supplied existing contracts. Will these be turned over to the Contract Awarded?

Yes, Department owned assets deemed to be spare parts will be utilized for maitenance in the future as deems necessary. Spare parts shall continue to be tracked by the Offeror.

9. In terms of IAMS, do you have any API that are available to send over alerts?

GDOT IAMS contains an available API that can generate alerts with a custom code by the Offeror. The Offeror shall clearly design and document an IAMS API for integration with Department systems.

10 Will you provide us with the latitude and longitude of the current devices?

Yes, current device data is available. (See Attachment 1).

11 Will we be able to get the data with Device ID and MP to incorporate into the new IAMs.

Yes, current device data is available. (See Attachment 1).