Attachment C _ Mandatory Pass_Fail Questions .xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- RFP 48401-DOT0003111 - ITS Maintenance
- Solicitation number
- PE-48401-RFP-2025-000000187
- Issued by
- Georgia
About this file
This document is an attachment to a Request for Proposal (RFP) issued by the Georgia Department of Transportation (GDOT) for statewide Intelligent Transportation System (ITS) Maintenance services. The RFP seeks technical and cost proposals from qualified firms to provide maintenance, repair, replacement, installation, and management of GDOT's ITS devices, related hardware, and infrastructure. The RFP outlines mandatory pass/fail questions that offerors must answer, covering topics such as organizational conflict of interest, insurance requirements, project team composition, project management, experience, and IAMS (ITS Asset Management System) capabilities. Offerors must submit responses to these questions, along with any required attachments, as part of their technical proposal.
The RFP requires that the IAMS be deployed within 4 months of the notice to proceed and be fully functional within 10 months. The IAMS must meet various technical requirements, including storing data in a GDOT-accepted database, complying with applicable laws and regulations, and providing detailed documentation. The IAMS must also meet availability and accessibility requirements, and the offeror must provide GDOT with a non-exclusive license to use the IAMS software and data.
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Other files
| File | Type | Posted |
|---|---|---|
| Pre_Bid Conference Announcement 48401_DOT0003.pdf | ||
| Q_A ITS _ Email and Prebid Received.pdf | ||
| Attachment D _ Mandatory Questions.xlsx | XLSX spreadsheet | |
| RFP 48401_DOT0003111 _ Statewide ITS Maintena.pdf | ||
| Attachment_E Cost Proposal Spreadsheet v0_4 1.xlsx | XLSX spreadsheet | |
| Attachment E _ Cost Proposal.xlsx | XLSX spreadsheet | |
| Attachment C _ Mandatory Pass Fail Questions.xlsx | XLSX spreadsheet |
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MandatoryPass-Fail
For the Offeror's responses to these Mandatory Pass/Fail Questions to be considered, this spreadsheet must be completed and printed to a PDF document for inclusion in the combined single technical proposal document. Ensure all the questions are answered and any required attachments are included along with the PDF of this document.
Proposing Firm's Full Legal Name Date
Contact Name of Authorized Representative, Email, and Telephone Number
Question # Questions per Proposal Factors/Categories Response by Offeror (Only Yes or No Answers) Upload Attchments with Additional Information? Attachment File Name
| Firm | |||
| PF01 | Does the Offeror have an Organizational Conflict of Interest? | No | |
| PF02 | Does the Offeror understand and acknowledge that performance and payment bonds are required for 100% of the Purchase Orders for replacements, repairs, optional services, and emergency services; and must be provided to the Department within ten (10) days of the execution of a Purchase Order overing one (1) year of term of the Purchase Order? | No | |
| PF03 | Does the Offeror understand that your firm must have a current Contractor’s Public Liability Insurance policy, and is it insurable in the following amounts: Bodily injury, including death- limits of $1,000,000.00 for each accident; Property damage- limits of $1,000,000.00 for each accident; and $3,000,000.00 for the aggregate of operations? | No | |
| Team | |||
| PT01 | Does the Offeror understand that the Offeror's Project Manager must be capable of serving the entire State of Georgia and be accessible twenty-four by seven by three hundred sixty-five days (24/7/365) per year? | No | |
| PT02 | Does the Offeror understand that the Offeror's Deputy Project Manager must be capable of serving the entire State of Georgia, be dedicated full time to this project, and be accessible twenty-four by seven by three hundred sixty-five days (24/7/365) per year? | No | |
| PT03 | Does the Offeror understand that the Offeror's ITS Maintenance Lead must be capable of serving the entire State of Georgia, be dedicated full time to this project, and be accessible twenty-four by seven by three hundred sixty-five days (24/7/365) per year? | No | |
| PT04 | Does the Offeror understand that the Offeror's Information Technology Lead must be capable of communicating, coordinating, and scheduling with GDOT IT staff serving the entire State of Georgia, be available, as needed, to meet the needs of the Department related to IAMS development, deployment, testing, reporting, and maintenance? | No | |
| Project Management | |||
| PP01 | Does the Offeror understand that, at a minimum, their Project Manager, and Deputy Project Manager, ITS Maintenance Lead, and Information Technology Lead shall attend, and in some cases conduct, certain in person meetings and teleconferences as specified in Sections 3.3.1.1 through 3.3.1.6 of the RFP? | No | |
| PP02 | Does the Offeror understand that they shall develop and deliver a Project Management Plan (PMP), described in Section 3.3.1.4 of the RFP, to the Department no later than twenty (20) calendar days after the Kick-off meeting.? | No | |
| Experience | |||
| PE01 | Does the Offeror have 5 years experience providing temporary traffic/lane control on interstate highways and major arterials? Experience must be derived from directly providing control or direct supervision of qualified subcontractors and must include understanding of the MUTCD and State Standards for implementing highway lane closures. | No | |
| PE02 | Does the Offeror have experience incorporating DBE (Disadvantaged Business Enterprise) subcontractor's into work performed under ITS Maintenance Services contracts? Experience must be derived from past performance implementing and following through with DBE subcontracts with emphasis on meeting percentage or dollar volumes required or preferred. | No | |
| IAMS and Information Technology | |||
| PI01 | Does the Offeror understand that, at the discretion of the Department, it may be required to utilize the existing IAMS during the contract transition period or throughout the life of the contract? | No | |
| PI02 | Does the Offeror understand that they are required to deploy a baseline IAMS within four (4) months from the notice to proceed date of the initial IAMS Purchase Order and deploy a fully functional IAMS, adhering to all of the requirements listed in Section 3.3.2 of the RFP, within ten (10) months from the notice to proceed date of the initial IAMS Purchase Order? | No | |
| PI03 | Does the Offeror understand that the IAMS shall store all data in a Department accepted and supported enterprise class relational database system? | No | |
| PI04 | Does the Offeror understand that they must comply with all applicable laws, mandates, regulations, policies, standards, and procedures published by the Federal Government, the State of Georgia, the Georgia Department of Transportation, the Georgia Technology Authority, and the National Institute of Standards and Technology for the duration of the contract? | No | |
| PI05 | Will the Offeror provide an IAMS that meets the requirements of the RFP, including deployments in on-premise or Department cloud hosted environments? | No | |
| PI06 | Does the Offeror understand that they must provide detailed and accurate documentation for the IAMS System Deployment Plan, System Management Plan, System Acceptance Plan, Interface Control Document, Data Dictionary Document, System User Document, System Administration Document, and Training Materials as specified in Section 3.3.2.4 of the RFP? | No | |
| PI07 | Does the Offeror understand that they must perform and successfully complete all IAMS demonstrations and testing as specified in Section 3.3.2.5 of the RFP? | No | |
| PI08 | Does the Offeror understand that they must provide training meeting the minimum requirements specified in Section 3.3.2.6 of the RFP? | No | |
| PI09 | Does the Offeror understand that the Department requires that the licensing for deployment and use of all IAMS components is unlimited in nature allowing an unlimited number of users and multiple deployments within the Department? | No | |
| PI10 | Does the Offeror understand that at the end of the contract, the Department shall own the rights to continue to license and fully use the software instances and components that are providing IAMS services (including all software enhancements and modifications made to the IAMS during this contract) and that all data, workflows, reports, and records shall be the exclusive property of the Department. | No | |
| PI11 | Will the Offeror provide the Department with a complete, detailed database data dictionary and entity relationship diagram for the IAMS databases? | No | |
| PI12 | Can the IAMS support the Department's availability requirement of a minimum of 99.95% uptime (except during scheduled maintenance), 7-days a week, 24-hours with 50 concurrent users without performance degradation? | No | |
| PI13 | Will the Offeror provide the department with an open license for the IAMS with the ability to add unlimited users, including other agencies, departments, consultants, contractors, and other applications/integrations, with no additional licensing fees? | No | |
| PI14 | Will Offeror provide data mapping documentation to migrate from the Department's current ITS Asset Management System to the new IAMS? | No | |
| PI15 | Does the Offeror understand that the Department will perform vulnerability scans on the proposed IAMS and that the Offeror is required mitigate all identified security risks? | No | |
| PI16 | Does the Offeror understand that the IAMS shall utilize the Department’s Directory Services interface (e.g., RESTful Graph API) to obtain necessary user information (e.g., name, email address, username, and system role) from the Department’s Directory Services (e.g., Microsoft Entra ID). | No | |
| PI17 | Will the Offeror grant the Department with a non-transferable, non-exclusive license to use any system or training documentation, files, and/or graphics for the Department's own internal business purposes? | No | |
| PI18 | Provide copies of any applicable agreement pertaining to the use of the software and services including: End User License Agreement (EULA), enterprise license agreements, end user privacy policies, support agreements, professional services agreement, training services agreement, etc. including any other referenced agreements in which the Department would be bound. | Yes | PI18-Agreements |
| PI19 | Provide a Voluntary Product Accessibility Template (VPAT) or roadmap for implementing Web Content Accessibility Guidelines and American Disabilities Act (ADA) Section 508 within the system. If you do not have a VPAT, please describe the timeline of when and what level of support will be provided along your product roadmap and expected version release. | Yes | PI19-ADA |
| Maintenance Services | |||
| PM01 | Does the Offeror understand that they will be required to follow the Department's current and future process for requesting and performing shoulder, lane, ramp, or road closures prior to performing pay for performance, or any other maintenance services activities where these closures are needed? | No | |
| Cost Proposal | |||
| PC01 | Does the Offeror understand that they must provide the daily maintenance price for all items in Table 2 of Attachment E even if the listed quantity is zero (0)? | No |
Attachment C &"-,Bold"Mandatory Pass/Fail Questions&"-,Regular" RFP Number: 48401-DOT0003111
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