PWS Yokota_Redacted.pdf

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE AND REPAIR SERVICE

OF

DRAEGER PERSEUS A500 ANESTHESIA UNITS

FOR

374 MDSS/SGSME

YOKOTA AIR BASE, JAPAN

2 FEB 2023

PERFORMANCE WORK STATEMENT FOR

PREVENTIVE MAINTENANCE OF

DRAEGER PERSEUS A500 ANESTHESIA UNITS

1. DESCRIPTION OF SERVICE/GENERAL INFORMATION: Contractor shall provide scheduled preventive maintenance inspections (PMl's) and as-needed parts and service in accordance with manufacture's instruction and commercial practices, for four (4) Draeger Perseus A500 Anesthesia Units and attached vaporizers.

Service shall include all travel, labor, as-needed parts, materials (excluding user consumable supplies), manufacturer's authorized field modification instructions (FMls), individual tools and test equipment required to service and maintain the equipment as described in paragraph 1.1.1.

Contractor shall provide all software updates, to this equipment, to include field modifications, safety corrections, revisions designed to correct software deficiencies and equipment modifications normally furnished by the manufacturer. Upgrades and modifications will be furnished at no additional cost under the contract and installed during the next PMI after the manufacturer makes them available. These software updates, upgrades and modifications will not include those designed primarily as performance enhancements or performance upgrades. Contractor shall ensure the equipment functions in conformance with the equipment manufacturer's specifications as listed in the technical literature.

1.1. PREVENTIVE MAINTENANCE INSPECTIONS (PMl's):

1.1.1. PMl's are the care and servicing of the equipment (in accordance with manufacturer's maintenance specifications) for the purpose of retaining the equipment in a serviceable condition. This inspection includes checking for proper operation, detection and correction of incipient failures either before they occur or before they develop into major defects; and includes but is not limited to actions pertaining to periodic technical inspections, lubrications, adjustments, calibration, interior cleaning, and replacement of worn or deteriorated parts.

1.1.2. PMI's shall be scheduled as follows:

Item: Frequency: PM-CAL DUE:

Draeger Perseus A500 Anesthesia Units (Serial ASRK-0129) Semi-annual Sep / Mar Draeger Perseus A500 Anesthesia Units (Serial ASRK-0130) Semi-annual Sep / Mar Draeger Perseus A500 Anesthesia Units (Serial ASRK-0131) Semi-annual Sep / Mar Draeger Perseus A500 Anesthesia Units (Serial ASRK-0132) Semi-annual Sep / Mar Draeger lsoflurane Vaporizer (Serial ASRK-0696) Semi-annual Sep / Mar Draeger lsoflurane Vaporizer (Serial ASRK-0697) Semi-annual Sep / Mar Draeger lsoflurane Vaporizer (Serial ASRK-0698) Semi-annual Sep / Mar Draeger lsoflurane Vaporizer (Serial ASRK-0699) Semi-annual Sep / Mar Draeger Sevoflurane Vaporizer (Serial ASRK-0624) Semi-annual Sep / Mar Draeger Sevotlurane Vaporizer (Serial ASRK-0625) Semi-annual Sep / Mar Draeger Sevotluranc Vaporizer (Serial ASRK-0741) Semi-annual Sep / Mar Draeger Sevotlurane Vaporizer (Serial ASRK-0742) Semi-annual Sep / Mar Draeger Desflurane Vaporizer (Serial ASRJ-0130) Semi-annual Sep / Mar Draeger Desflurane Vaporizer (Serial ASRJ-0136) Semi-annual Sep / Mar Draeger Desflurane Vaporizer (Serial ASRJ-0137) Semi-annual Sep / Mar Draeger Desflurane Vaporizer (Serial ASRJ-0138) Semi-annual Sep / Mar

1.2. TECHNICAL DATA: The Contractor shall maintain and make available a complete tile of service manuals and technical documentation for the equipment being maintained. All operational and technical documentation (i.e. operational and service manuals, schematics, wiring diagrams, parts lists, and troubleshooting guides) which are necessary to meet the performance requirements of this contract shall be available to the field service technician.

1.3. REPLACEMENT PARTS: All replacement parts shall meet or exceed manufacture’s specifications as new or remanufactured. Upon completion of services the Government Representative (GR) will approve all replacement parts.

1.4. ADMINISTRATIVE CONTROL:

1.4. l. Contractor's service personnel shall report to the

, Japan prior to reporting to the worksite.

1.4.2. Contractor's service technician shall prepare a service report for each service and obtain the signature of the GR certifying the requested service was rendered and accepted. The service report shall include the following minimum information:

(1) Government contract number.

(2) ECN number (Equipment Control Number).

(3) System nomenclature, room number, location, model and serial number.

(4) Purpose of service.

(5) Start date/time can completion date/time.

(6) Description of defect and corrective action taken.

(7) List parts and their cost – total cost of service, including labor and parts.

(8) Name of Service Technician.

(9) Signature of individual acknowledging services.

(10) Physically attach a Contractor’s or Healthcare Technology Management Office’s completed verification/calibration sticker to the unit after completion.

1.4.3. The Contractor's service technician shall submit a copy of the report to Healthcare Technology Management Office.

1.5. SPECIAL REQUIREMENTS:

1.5.1. The Contractor must provide written evidence, by the Original Equipment Manufacturer (OEM), or by a company who manufactures parts to OEM specifications, of his ability to obtain the needed repair parts in the quantities, and with sufficient time, to meet the terms of the contract.

1.5.2. The Contractor must provide written evidence, certificate or diploma, that service personnel to be utilized on this contract, to include future replacements have been trained on the particular model of equipment and have 12 months experience servicing the applicable equipment.

1.6. GENERAL INFROMATION:

1.6.1. CONTRACT MANAGER: The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work performed under this PWS. When the CM is absent, an alternate(s) shall be designated. The name of CM and his/her alternate(s) shall be submitted to the Contracting Officer (KO) within 15 calendar days after the contract effective date.

1.6.2. The CM and alternate shall be capable of conversing and comprehending in English. The CM or alternate shall be on site at all times while the work is being performed to coordinate the work schedules and supervise the performance of work being accomplished under this PWS.

1.6.3. SECURITY REQUIREMENT: Only Contractor employees authorized by the 374 MDG authority maybe granted access to Yokota AB.

1.6.4. CONTRACTING OFFICER REPRESENTATIVES (COR): The names of the COR and personnel authorized to place calls shall be provided to the Contractor at the time of contract award.

1.6.5. TRANSPORTATION: No equipment shall be removed from the 374th Medical Group without prior written approval of the KO or COR. Equipment, authorized for removal for repair, shall be done at no additional cost to the Government.

1.6.6. U.S. FEDERAL HOLIDAYS: This base observes the following federal holidays. Any federal holiday falling on Saturday will be observed on the preceding Friday, holidays falling on Sunday will be observed the following Monday.

New Year's Day 01 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth Third Monday in June Independence Day 04 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Forth Thursday in November Christmas Day 25 December

1.6.7. HIPAA COMPLIANCE: The Contractor agrees to abide by all the requirements of the Health Insurance Portability and Accountability Act (HIPAA) as codified at 45 CFR Part 160 and Part 164, subparts A and E, and implemented by DoD 6025.18-R regarding the privacy and confidentiality of health records and information being provided and shared under the resulting contract. The Contractor shall also comply with the Business Associate Agreement under Privacy of Protected Health Information.

HIPAA is comprised of several different sections, each to be implemented by the Dept. of Health and Human Services. The medical facilities of the military services and the DOD health plans are specifically listed as covered by HIPPA. Currently, HIPAA Privacy and Security Rules, as set forth in the Code of Federal Regulations, are in effect for all MTFs. The specific implementation of HIPPA Privacy for DOD medical facility is set forth in DOD 6025.18-R, and for HIPAA Security, the requirements for AF MTF’s are contained in DOD 8580.02-R and AFI 41-217, which also contains additional Information Assurance requirements for all AF MTF’s. DOD 6025.18-R, DOD 8580.02-R and AFI 41-217 are incorporated herein by reference. MTFs are responsible to ensure overall compliance with HIPAA requirements, which includes incorporation of certain requirements in contracts entered or amended after the respective implementation dates.

IAW these regulations the Contractor and its employees meet the definition of Business Associates. Therefore, a Business Associate Agreement is required by law to comply with both the HIPAA Privacy and Security regulations. This clause serves as that agreement for each MTF, whereby the contractor and its employees agree to abide by all HIPAA Privacy and Security requirements regarding health information as defined in this clause, DOD 6025-18-R, DOD 8520.02-R and AFI 41-217. Additional HIPAA requirements will be addressed when implemented.

2. GOVERNMENT FURNISHED SERVICES: The Government shall furnish the Contractor all reasonable amounts of electric power and other utilities necessary to perform the above service.