PWS Yokosuka_Redacted.pdf

WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE/ON- CALL

REPAIR SERVICE

DRAEGER ANESTHESIA SYSTEM

BLDG 1400 , Yokosuka, Japan

USNMRTC Yokosuka Yokosuka, JAPAN

February 2023

1. DESCRIPTION OF SERVICES. USNMRTC Yokosuka requires semi-annual preventive maintenance and on-call repair service for the items below to meet the requirements of its mission to support the healthcare of Yokosuka community. The contractor shall furnish all parts, labor, material, tools, equipment, and transportation unless excluded to perform effective preventive maintenance and on-call service for repair when required, for the items listed below in building 1400, Yokosuka, Japan in accordance with this Performance-based Work Statement (PWS). The contractor shall perform the required services to the items in Table 1 below in accordance with manufacturer’s specifications and standard commercial practices. All maintenance services shall be performed by manufacturer-trained, technically-qualified service personnel.

Table 1

Item Description Qty Manufacturer Model Serial No. Warranty

Expiration Preventive Maintenance

Service Month

Anesthesia System

6 Draeger Apollo

ASPL-0066

ASPL-0071

ASPL-0069

ASPL-0070

ASPL-0068

ASPL-0067

20Apr2023

JAN & JUL

Vaporizer 12 Draeger Vapor

ASPL-1021

ASPL-1201

ASPL-1025

ASPL-1204

ASPL-1023

ASPL-1203

ASPL-1202

ASPL-1024

ASPL-1022

ASPL-1205

ASPL-1206

ASPL-0850

20Apr2023 JAN & JUL

1.1. GOVERNMENT POINT OF CONTACT (POC). Biomedical Equipment Technician, USNMRTC Yokosuka at

1.2. PERIOD OF PERFORMANCE.

Basic Year: 21 Apr 2023 through 20 Apr 2024 Option Year I: 21 Apr 2024 through 20 Apr 2025 Option Year II: 21 Apr 2025 through 20 Apr 2026 Option Year III: 21 Apr 2026 through 20 Apr 2027 Option Year IV: 21 Apr 2027 through 20 Apr 2028

1.3. CONTRACT TYPE. This is a fixed price Purchase Order (PO) for full maintenance service, with one of the optional plans designed and provided by manufacturer of the model which covers all costs for labor and parts (all repair parts and parts specified to be replaced at preventive maintenance) of all preventive maintenance and unlimited on-call repair services except specified consumable parts (such as certain type of light bulbs, filters).

1.3.1. Replacement parts. All replacement parts used for the equipment in this PWS shall be manufactured or designated by the equipment manufacturer with applicable warranty.

1.4. SCHEDULE.

1.4.1. Preventive Maintenance (PM). Preventive maintenance service shall be performed in accordance with Table 1 but schedule may be re-scheduled if needed. The contractor is responsible for coordinating the date and time with the Government POC no later than two weeks before PM to be performed.

Repairs shall be done as required. The Contractor shall provide the Government POC with the phone number and POC for service.

1.4.2. On-call Repair Service. The contractor shall be on site within 48 hours upon request excluding the weekends and local holidays.

1.5. DEFINITION OF PREVENTIVE MAINTENANCE. Preventive Maintenance is defined as maintenance performed on scheduled basis as general upkeep of a component or system for the purpose of removing the cause of system downtime due to equipment failure or damage in accordance with the manufacturer’s specifications and standard maintenance practices. Preventive maintenance shall be performed on, such as equipment inspection, cleaning and lubricating by detecting and correcting minor malfunctions before they become major repair items, disrupt production or become safety hazards.

Manufacturer procedures will be utilized to perform all maintenance actions. Preventive maintenance shall include, but are not limited to, the following:

a. Perform an operational check of all systems and correct any noted deficiencies.

b. Verify the systems’ internal and external calibrations are within the manufacturer’s specifications.

c. Clean and lubricate mechanical parts in accordance with manufacturer’s service manual.

d. Perform an electrical check of the equipment and all accessories included in this purchase order, and make electrical adjustments as required to ensure compliance with manufacturer’s specifications.

e. Listed parts must be replaced. See the Attachment (1) for details.

f. Visually inspect exterior of all systems for damage and cleanliness and report any discrepancies to

Government POC.

g. Make mechanical adjustments to ensure proper operation.

h. Consult with equipment operator regarding equipment performance.

1.6. CALIBRATION. Written calibration record shall be submitted to the Government POC. The record must clearly describe manufacturer’s specifications and results of calibration.

1.7. SERVICE REPORT. The Contractor shall furnish service reports to the Government POC upon completion of each service. The service report should be written in English.

The service report will include, as a minimum:

a. Date/time of service

b. Signature of Government POC for acceptance of the service rendered

c. Identify if a PM or Remedial Service Request

d. Date/time of response (sign-in)

e. Date/time of service completed

f. Equipment, model number, serial number of the malfunctioning equipment

g. Description of equipment malfunction and corrective action

h. Preventive maintenance performed tests and results

i. Replacement part nomenclature, part number and serial number

j. The cost of each part replaced if not covered under this PO

k. Number of service hours

l. Name of the technical representative performing the PM or remedial services

m. Provide English translation, if forms are in foreign language

2. GENERAL INFORMATION.

2.1. CONTRACT MANAGEMENT. The contractor shall provide contract representative(s) who shall have full authority and be responsible for all requirements in this PWS. The name and telephone number shall be submitted to the Contracting Officer (CO) and USNMRTC Yokosuka Government POC before starting of service.

2.2. CONTRACTOR PERSONNEL. The contractor shall not employ persons for this service if such employees are identified by the CO as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population.

2.3. CONTRACTOR APPEARANCE. Contractor employees shall present a neat and professional appearance appropriate to the type of work they are performing. They shall be easily recognizable as contractor personnel and at a minimum, the company and employee name shall be visible on their clothing at all times. Camouflage attire, resembling military battle dress, shall not be worn.

2.4. SPECIAL QUALIFICATIONS. The contractor shall ensure all personnel engaged in this service are properly trained for maintenance.

2.5. HOURS OF OPERATION. The contractor shall perform the services required under this PWS 0800

- 1600 Monday through Friday, except U.S. Legal holidays and local holidays. The duty hours may be changed if there is instruction from the Base or Medical Group commander. This does not mean the contractor has an option to request to change their hours, but only allows hours to be changed in times of need by the government. This only goes into effect when the contractor is notified by the government.

2.5.1. U.S. Legal Holidays If the holiday falls on a Saturday, the preceding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday. The following is a list of U.S. legal holidays:

Holiday Date

New Year's Day 1st January Birthday of Martin Luther King Jr. 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran's Day 11th November Thanksgiving Day 4th Thursday of November Christmas Day 25th December

2.6. SPECIAL SECURITY REQUIREMENTS. The contractor shall comply with all USNMRTC Yokosuka security requirements. The government will provide escorts for the contractor, as required.

2.6.1. Base Passes. The contractor shall complete and submit the Pre-Authorized Pass Requirement form to the Government POC minimum one (1) week prior to scheduled date. Contractor’s personal shall provide copies of acceptable identification, a copy of driver’s license (if applicable), vehicle’s registration (if applicable) and vehicle’s license (if applicable).

Attachment (2): Pre-Authorized Pass Requirement form and Guidance on acceptable identification accordance to CFAY pass office

2.6.3. Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on Yokosuka Naval Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to Government POC at the site.

2.7. PROJECT SITE REQUIREMENTS.

2.7.1. Suspension of Utilities. N/A

2.7.2. Special Safety Precaution. All work shall be conducted in a safe manner and shall comply with OSHA and the current Safety and Health Requirements. The Contractor shall provide all necessary safety protective equipment, and follow all necessary procedures. The contractor shall notify the contracting officer of all mishaps involving Navy property or personnel immediately.

2.7.3. Disposal of Material. Except as specified elsewhere in the purchase order or this PWS, all residue and scrap generated by the contractor during the performance of this purchase order shall be disposed of outside the confines of Yokosuka Naval Base in accordance with all Japanese Laws unless otherwise directed by the Government POC.

2.8. PHYSICAL SECURITY/LIABILITY. The contractor shall provide appropriate protection to surrounding work areas. The contractor is responsible for safeguarding Government’s and contractors personnel and equipment from damage and/or injury.

2.8.1. The contractor shall exercise care to avoid any damages to the facility, furniture, and equipment.

The contractor shall at no cost to the government, repair or replace any damages to facility, furniture, or equipment caused by the contractor.

2.8.2. The contractor shall notify the CO and the Government POC as soon as any damage occurs in the work area.

2.9. QUALITY ASSURANCE. The CO will appoint the Government POC to inspect and evaluate contractor’s performance based on services summary to ensure services are received. The Government POC will evaluate the contractor’s performance through on-site inspection. For customer complaint(s), the Government POC will validate the complaint(s), and the CO will make decision for further action(s).

2.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. This service is not determined to be essential for performance during crisis. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes.

2.11. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

2.11.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

2.11.2. Perform work in a safe manner as required by General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

2.11.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

2.11.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

2.11.5. Record and report promptly to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

2.11.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

2.11.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

2.11.8. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED PROPERTY/MATERIAL. N/A

3.2. UTILITIES. The contractor may utilize existing government sources of electricity, water, and sewer needed to perform the services required by this PWS. The contractor shall provide own utilities where utilities are unavailable. The contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operation under conditions that prevent waste of utilities.

3.3. SANITARY FACILITIES. Toilet facilities are available for contractor’s use.

ADMINISTRATION

Biannual payment is authorized.

The payment will be made in Japanese currency upon completion of the services.