PWS_WWTP_15 June 2023.pdf

PERFORMANCE OF WORK STATEMENT

FOR

Operation and Maintenance of Wastewater

Treatment Facilities

Shaw Air Force Base and Wateree Recreation Area

South Carolina

20th Fighter Wing

20 Civil Engineer Squadron Shaw AFB, SC

15 June 2023

PERFORMANCE OF WORK STATEMMENT

FOR

SHAW AFB AND WATEREE RECREATION AREA

WASTEWATER TREATMENT FACILITIES

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all management and services at Shaw

Air Force Base (AFB) in accordance with all local, state and Federal laws. The contractor shall furnish all personnel, labor, vehicles, tools, supplies and equipment required to operate and maintain the Wastewater

Treatment Plant (WWTP) at Shaw Air Force Base (SAFB) located in Sumter County SC and the Wateree

Recreation Facility located in Kershaw County SC. Operations and maintenance shall be in accordance with South Carolina Department of Health and Environmental Control (DHEC), National Pollutant

Discharge Elimination System (NPDES) Permit Numbers SC0024970 and SCG570034, the Clean Water

Act, the Pollution Control Act, the plant’s operation and maintenance (O & M) manuals and all applicable federal, state and local laws, regulations, standards, and commercial practices as described in the performance work statement (PWS) with the focus on safety and customer service. Historical chemical usage is in Appendix C, Historical Data. All chemicals must be coordinated through HazMat (building

231) for entry into Enterprise Environmental, Safety, and Occupational Health Management Information

System (EESOH-MIS). The Contactor shall provide hauling and disposal services for the wastewater sludge. as specified in the NPDES permits. The sludge hauler must have all permits and licenses required by the South Carolina Department of Health and Environmental Control (SCDHEC) to pump, haul and dispose of wastewater sludge prior to contract award. All required permits and licenses shall be valid and current throughout the performance of the contract.

1.1 CONDUCT WASTEWATER TREATMENT PLANT OPERATIONS. Wastewater treatment facility operations shall be conducted in order to provide continuous, cost-effective treatment of all wastewater delivered to the facilities. The contractor shall be responsible for ensuring that both treatment plants (main Shaw AFB and Wateree) are properly operated in accordance with state and federal law as well as SC DHEC-issued NPDES permits at all times. The contractor must ensure that at least one certified operator is always on site and available at the main Shaw AFB facilities. Thus, the main Shaw

AFB wastewater treatment plant facilities will be manned 24 hours per day, 7 days per week, 365 days a year including holidays (i.e. at no time shall the main Shaw AFB facilities be left unmanned). Wastewater

Treatment Plant operations shall include general operation of plant equipment, valves and piping, sampling and lab analyses, waste and effluent disposal, and other related services. The areas around all equipment shall be maintained free of oil, grease, dirt, and other debris at all times. All electrical maintenance and repairs must be performed in accordance with NFPA 70, the National Electrical Code. The contractor shall replace or repair items not functioning properly or needing repair. This must be conducted in a timely manner considering the complexity of the repair and the normal lead time for obtaining replacement parts/equipment and/or specialized technician/sub-contractor support required. The contractor shall be responsible for all maintenance and problems that may arise due to spikes in customer facility operations and effluent discharge practices shall comply with all applicable federal and state regulations, including the National Pollution

Discharge Elimination System (NPDES) permit requirements. The contractor shall prepare all related correspondence and operating reports. All wastewater operators must hold a valid biological operator’s license issued by the South Carolina Department of Labor License and Regulation (SCLLR). The operator in charge must hold a level “B” biological license. The contractor shall comply with OSHA Confined Space

Entry Standard 29 CFR 1910.146, and ANSI Z117.1 regarding entry and work within confined spaces. The contractor’s staff must be trained regarding confined space entry requirements. The contractor shall coordinate with the Shaw AFB Fire Department to obtain confined space entry permits.

1.2 SAMPLING AND LABORATORY ANALYSIS. The contractor shall provide sampling and laboratory analytical services for process control and to support base civil engineer and regulatory agency operating and sampling requirements. Such sampling and testing procedures shall be accomplished in accordance with applicable operating permit requirements and conditions and as directed by the base civil engineer. Unless otherwise directed, all sampling and laboratory analyses shall be accomplished as described in 40 CFR l36 (Code of Federal Regulations) and South Carolina Department of Health and

Environmental Control (SCDHEC) Regulation 61-9 (NPDES Permits). Maintain a complete set of laboratory records for all laboratory analyses to include: date and time of sampling, type of sample, name of sample, location of sample, test performed, test results and analytical method used. Assemble results of the laboratory analyses and complete the paper version of the monthly Discharge Monitoring Reports

(DMR) to conform to the procedures and requirements of the NPDES permit. Deliver the DMR and supporting data including AF 1462 (Water Pollution Control Utility Operating Logs) for each WWTP to the 20 Civil Engineering Squadron Water Program Manager no later than (NLT) the 20th of each month for submittal to the SCDHEC. The Water Program Manager must submit the DMR to the SCDHEC on or before the 28th of each month. (SC Regulation 61-9 and 40 CFR 122).

1.3 WASTEWATER LIFT STATIONS. The contractor shall operate and maintain the wastewater Lift

Stations in proper operational condition at all times. Maps, as-built plans, and records shall be kept up-to-date by the contractor and shall indicate all preventive and lift station repairs performed. A list of the Lift

Stations is included in Appendix A.

1.4 PREVENTIVE MAINTENANCE (PMP) PROGRAM. The contractor shall implement a preventive maintenance inspection program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The contractor’s PMI plan shall include inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMP plan shall be submitted to the contracting officer (CO) for approval within 30 calendar days after contract award. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. At the end of each year, each equipment item within every system included in this contract will have been addressed. The PMP is to be established based upon manufacturers' recommendations, handbooks, operation and maintenance manuals, contractor expertise, and general engineering judgments. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The contractor shall update schedules as necessary to reflect any changes in equipment inventory.

1.4.1 Preventive Maintenance Work. Once approved by the CO, the contractor shall closely follow the

PMI program and schedule. Any proposed changes to approved schedules must be submitted to the CO for prior approval.

1.4.2 Preventive Maintenance Reports. The contractor shall maintain a summary of preventive maintenance work and inspections completed during the previous month, a list of scheduled work or inspections which were not accomplished, and a description of any corrective maintenance requirements noted during the previous month’s inspection but not corrected.

1.4.3 Preventive Maintenance Records. The contractor shall maintain PM records for each item of equipment included within this contract. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and the person who performed the work. The contractor shall ensure the records are accurate and current.

1.5 HOUSEKEEPING AND GROUNDS MAINTENANCE. The contractor is responsible for housekeeping and cleaning of the interior of the assigned facilities, equipment, and other components on a regular and recurring basis to prevent corrosion, health, safety, environmental, and other hazardous conditions. The facilities are to have a clean and neat appearance on the inside and outside and be free from health and safety hazards. The contractor shall maintain the facilities to ensure the grounds remain free of litter and trash. The contractor shall perform grounds maintenance service (grass cutting/trimming, etc.) within the fenced areas around the lift stations but, no more than 50 feet around each lift station facility. Cleaning, maintenance supplies, and equipment including grounds maintenance equipment (i.e. lawn mowers, trimmers, etc.) are the responsibility of the contractor.

1.6 ENVIRONMENTAL COMPLIANCE.

The Shaw AFB Environmental Requirements are in Appendix D. The Government will provide local information on Shaw AFB Environmental Protection and Environmental Management System (EMS).

Contractor must comply with all safety requirements and regulations when removing hazardous materials. The contractor is responsible for any permit or fees associated with the use of off-base disposal locations.

1.7 SLUDGE. The contractor is responsible for drawing digested sludge from holding tanks into a tank truck and transporting it to the Pocotaligo Wastewater Treatment Facility, per Shaw AFB NPDES

Permit. The contractor is responsible for coordinating disposal times. The contractor is responsible for properly completing a “Load Verification Form” for each load and entering the correct number of gallons of sludge to be disposed of. The contractor shall verify the volume and /or sample the load content. Contractor must maintain and make available to the Government, a copy of the load verification form. Sludge generated at the Wateree Recreational Wastewater Treatment Plant shall be transported back to Shaw Air Force Base for complete digestion prior to transporting to the City of

Sumter’s Pocotaligo Wastewater Treatment Facility for disposal.

1.8 GRIT AND SCREENINGS. After drying, grit and screenings shall be put into contractor provided containers and disposed of at an appropriate landfill site as specified in the NPDES permit.

1.9 EMERGENCY SERVICES. Upon Government notification, the contractor on-site at main Shaw

AFB must respond immediately to emergencies and begin corrective actions. Additionally, the contractor must be able to respond to emergencies and begin corrective actions at the Wateree facilities within one hour of receiving notification from the government. Emergency services are defined as an unforeseen occurrence, a sudden and urgent occasion(s) for action. These situations require quick action and sound judgment. For purposes of this PWS, an emergency situation is defined as any condition that requires immediate action to eliminate life threatening hazards or other hazards representing risks of serious injury to personnel; or damage to Government property; to restore essential services; prevent violation of discharge permit or a violation of the permit.

1.10 Transition-Out Plan

1.10.1 The Contractor shall provide a Transition-Out Plan NLT than 30 calendar days prior to expiration of the contract. The plan shall facilitate the accomplishment of a seamless transition from the incumbent to and incoming Contractor (if applicable). In addition, the Contractor will continue to accomplish all tasks as outlined in the contract during this period. The Contractor shall identify how it will coordinate with the incoming Contractor and Government personnel to transfer knowledge regarding the following:

• Project management processes

• Points of contact

• Location of technical and project management documentation

• Status of ongoing technical initiatives

• Transition of key personnel

• Schedules and milestones

• Actions required of the Government

1.10.2 The Contractor shall also establish and maintain effective communication with the incoming

Contractor and Government personnel for the period of the transition via weekly status meetings.

1.10.3 Current employees under this contract may be interviewed for possible employment by a succeeding Contractor; however, the Contractor will have the first right of refusal. The current

Contractor will release any employee who chooses to be employed by a succeeding Contractor. The current Contract will assist by orienting assigned employees of the succeeding Contractor during the last

30 days of the period of this contract, if so directed by the CO. The Government shall make available to such employees existing Government Furnished Property listed under Section V of this PWS. Items that are not accountable, such as desks, chairs, telephones, and other normal office equipment and office supplies during the orientation period, will only be transferred to the incoming Contractor if items were solely purchased by the current Contractor’s company.

2. SERVICE DELIVERY SUMMARY.

No. PERFORMANCE OBJECTIVE

PWS

REFERENCE

PERFORMANCE THRESHOLD

COR

Frequency of

Surveillance

SS-1 Conduct Wastewater

Treatment Plant Operations

Provide continuous, cost effective, and efficient operations of all wastewater plants. All operations accomplished in accordance with all permit requirements.

1.1 No Notice of Violations (NOV)

100% of the time

Weekly

SS-2 Sampling and Laboratory

Analysis

1.2 Samples and analyses must comply

with NPDES permit. 100% of the time

Weekly

SS-3

Wastewater Lift Stations 1.3

Operate as required by NPDES

Permit 100% of the time

Weekly

SS-4

Preventive Maintenance

Program

1.4

Perform all preventive maintenance

90% of the time

Monthly

SS-5

Environmental Compliance 1.6

Comply with all regulatory requirements 100% of the time

Monthly

SS-6

Sludge 1.7

Comply with all regulatory requirements 100% of the time

Monthly

SS-7

Grit and Screenings 1.8

Dispose of grit and screenings 100% of the time

Quarterly

SS-8

Emergency Services 1.9

Respond to emergency services within 60 minutes of notification

90% of the time

As occurs

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All government furnished property must be maintained in properly operating condition. All laboratory equipment must be maintained and operated in accordance with all federal and state requirements. A list of government furnished equipment is included in Appendix B.

3.1 GOVERNMENT FURNISHED SERVICES. The government will furnish utilities to include gas, electricity, water and local telephone service.

3.2 GOVERNMENT FURNISHED FACILITIES. The government will provide the following facilities for performance of the contract:

Bldg 304 – office, environmental laboratory, restroom and storage

Bldg 305 – Storage

Bldg 306 – break room, storage

Bldg 307 – Chlorination (liquid 12.5% chlorine bleach)

Bldg 311 – pump room

Bldg 312 – lime silo (719 SF)

Reserved parking for operators at Bldg 304

Wateree Recreation Area WWTP – Bldg 200

Two metal storage sheds. Sheds are locked when not in use.

3.3 TRAINING. The contractor is responsible for all training to maintain operator licensing to operate the government wastewater facilities and all safety training.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality control program to ensure wastewater treatment plant operations provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraphs 1.1, 1.2, 1.3, and 1.4 of this Performance of Work Statement.

4.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

4.3 GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Nov 2021), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4 HOURS OF OPERATION. Normal duty hours of operation for Shaw AFB and Wateree

Recreational Area are Monday through Friday, 7:00 am through 5:00 pm EST. However, the contractor shall be responsible for ensuring that both treatment plants (main Shaw AFB and Wateree) are properly operated in accordance with state and federal law as well as NPDES permits at all times. The Shaw AFB

WWTP will be manned 24 hours per day, 7 days per week, 365 days a year including holidays.

4.5 SECURITY REQUIREMENTS. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, driver’s license number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the

Program Manager, COR and sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.6 PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Contractors/Vendors cannot use any form of military identification (active duty, dependent, retiree, etc.) to access Shaw AFB when representing a private company or organization. All contractor employees shall undergo an III Criminal

History Background Check to determine fitness for access Shaw AFB conducted by 20th Security Forces

Squadron prior to issuance of base access credentials. Only identification cards or valid driver's licenses that are acceptable for Federal Identification purposes or from REAL ID compliant states or territories will be accepted. If an identification card or driver's license has any form of Federal Limits defined on the card it cannot be accepted.

4.7 BACKGROUND CHECKS. All contractor employees shall submit to a criminal background check accomplished by Shaw Air Force Base Security Forces prior to the employee being issued base access credentials. Failure to submit requested Contractor Listing of Employees as indicated can result in denial or delay of issuing base access credentials. Processing criminal background checks takes, at a minimum, 7-10 days from time of submittal.

4.8. REIMBURSIBLE COSTS. Government reimbursable costs shall apply to repair or replacement to return a system or components to proper operating condition. The Government shall provide an annual allowance for reimbursable costs for the basic year and each additional option year. Government reimbursable costs shall apply to repair/replacement of materials and equipment.

4.8.1 REIMBUSIBLE PROCUREMENT AND BILLING. All job orders must be approved by the

Contracting officer before the work is performed. The contractor shall submit the job orders with (3) three estimates to the COR for review. The COR will submit the job orders with estimates to the Contracting

Officer for review and final approval. The contractor shall invoice for reimbursable equipment and materials each month for each completed job order. The contractor shall maintain original delivery tickets, sales slips and other documents identifying items purchased under the cost reimbursement portion of the contract. All purchase documents will be made available for review by the COR prior to being submitted to the Contracting Officer.

4.9 Traffic Laws. The contractor and its employees shall comply with base traffic regulations. All vehicles operated on Shaw AFB must have valid vehicle registration and proof of insurance available.

4.10 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB SC.

4.11 Controlled Unclassified Information (CUI). The contractor shall comply with Dept of Defense

Instruction 5200.48 (Controlled Unclassified Information), and 5400.7-R, Chapter 4, DoD Freedom of

Information Act (FOIA) Program, requirements. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

4.12 Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

The contractor shall not duplicate any keys issued by the government.

4.12.1 The contractor shall immediately report to the Contract Officer’s Representative or Program

Manager any occurrences of lost or duplicated keys.

4.12.2 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.12.3 The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.12.4 Photography Restrictions. No one is authorized to take any pictures or video recordings of Air

Force operational aircraft or restricted areas without the approval of 20 FW/CVN regardless of location while on Shaw AFB. This includes, but is not limited to, personal electronic devices such as blackberries, iPADs, iPODs, cell phones, or any other devices with digital recording capabilities.

4.13 Contractor Performance Assessment Reporting System (CPARS). The contractor shall designate representatives to whom the annual evaluations will be sent electronically. The name, title, e-mail address and phone number of the designated contractor representative shall be provided to the

Contracting Officer who will, in turn, provide that information to the Activity CPARS Focal Point for authorization access. Any changes in designated contractor personnel shall be the sole responsibility of the contractor to inform the CO and the Activity CPARS Focal Point. The designated contractor representative has the authority to receive the Government evaluation, review, comment and, return evaluation to Assessing Official/Contracting Officer.

4.14 Service Contract Reporting. The Contractor shall complete all Service Contract Reporting

Requirements annually in the System of Award Management (SAM.gov) in accordance with FAR

52.204.14. The contractor shall report: the contract number and order number, the total dollar amount invoiced for services performed during the previous government fiscal year under the contract and the number of contractor direct labor hours expended on the services performed during the previous government fiscal year.

4.15 APPENDICES.

A. Lift Stations

B. Government Furnished Property/Services/Equipment

C. Historical Chemical Usage

D. Environmental Requirements

APPENDIX A

LIFT STATIONS

Lift stations are a variety of types. Some are duplex, dry well stations and some are submersible pump stations. All stations have high-level alarm lights.

BUILDING LOCATION

2 AAFES Gas Station

12 Main Gate

25 DRMO

231 Haz Mart

600 Main Base

1122 20th FW Command Post

1127 Family Support Center

1130 15th AF Headquarters

1216 Flight line at Bldg. 1200

1518 Flight Line at Bldg. 1518

1600 Flight line at Bldg. 1598

1694 Engine test cells

1827 AFCENT

1919 AFCENT

1973 East Gate Hwy 378/76

1979 Patrol Road

3227 Housing Hwy 441 gate

5630 Housing-Persimmon St

9197 Youth Center Ball Fields

91999 Claremont Road

Wateree Wateree Recreation Area

FAMCAMP Family Camp Ground

APPENDIX B

GOVERNMENT FURNISHED PROPERTY

LAB EQUIPMENT – Bldg. 304 Quantity

Analytical Balance (Sartorius Basic) 1

Burette w/Stand 1

Cabinet, Acid 2

Colorimeter 1

Desiccator 2

Dishwasher 1

Furnace, Thermolene 10500 1

Glassware Assorted

Incubator, VWR model # 2020 1

Meter, pH/ISE, HACH 1

Meter, Dissolved Oxygen (YSI 550 A) 1

Dissolved oxygen meter YSI 5000 1

Microscope w/lamp, Micromaster FW00-09-1279 2

Oven, Isotemp 200, Fisher 1

Plate, Stirrer, Hot Corning PC-420 1

Pump, Vacuum 400-1901 Barnett 1

Refrigerator, 28W14 1

Samplers, ISCO -1 at Wateree, 2 at Shaw 3

Spectrophotometer, DR 3900, HACH 1

Still, Water, Millipore Elix/ Tank 30 Liter 1

Stirrer, ELE S7 Corning Scholer 171 1

Analytical balance 1

Lab Water Distillation System 1

Appendix B continued

PLANT EQUIPMENT (Shaw WWTP)

Compressor, Air (Storage) 1

(storage)40 Hp blowers 2

30 Hp blowers 3

30-inch diameter influent screw pumps 2

377,000-gallon rectangular aeration basins 2

246,000-gallon circular aeration basin 1

5-Hp submersible lift pump 2

Model 400 Sensaphone, spares 5

ISCO Model 4230 bubbler type flow meter, spare 1

ISCO flow meter nickel cadmium battery pack 1

Stainless steel flow meter bubbler rod 1

Three Center fed circular secondary clarifiers 35 ft. diameter, 8.5 ft. side wall depth

Two Sand anthracite final filter 1

Two Lime silos (2045 cu ft. each) 2

74,000-gallon aerobic digesters 3

-six 20 Hp sludge digester blowers 3

10 hp sludge transfer pumps 2

Return activated sludge Parshall Flume 1

58,000-gallon contact chamber 1

Flow proportional effluent chlorinator 1

Flow proportional effluent dechlorinator 1

Effluent flow meter with wireless transmitter 1

Effluent Parshall flume 1

Drying beds 7

PLANT EQUIPMENT (Wateree)

10,000 gallon per day package WWTP 1

Chlorine tablet chlorinator 1

Tablet dechlorinator 1

Sand anthracite final filter 1

Effluent flow meter 1

APPENDIX C

Wastewater Treatment Chemicals – Estimated Monthly Usage

(Note: For information only; All Chemicals are provided by the contractor)

Shaw AFB WWTP

12.5 percent liquid chlorine bleach 550 gallons/month

Sodium Bisulfite Dechlorination 150 gallons/month

HTH Granular Chlorine 500 lb/month

Hydrated Lime 3000 lb/month

Wateree Rec WWTP

Sodium Hypochlorite tablets 120 lb/month

HTH Granular Chlorine 200 lb/month

Sodium Sulfite tablets 50 lb/month

APPENDIX D

Environmental Requirements

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including other Division 1 Specification

Sections, apply to this Section.

B. Shaw Air Force Base (SAFB) Installation Facilities Standards, available from the 20

CES/CEIEC office.

1.2

SUMMARY

A. This section contains administrative and procedural requirements for environmental issues. The Contractor should refer to the specific requirements outlined in Attachments

A through C-4 for all hazardous materials, municipal solid waste, construction and demolition waste, recycling, hazardous waste, universal waste, asbestos, lead-based paint

(LBP), PCB, non-regulated wastes, and refrigerant recovery training, management and disposal.

1.3

DEFINITIONS

Operable units: Operable Units (OU) are defined as a discrete response action within a comprehensive environmental restoration program. OUs are areas that have been shown by conceptual models of contaminant sources, migrations, and receptors to require specific source control and/groundwater response actions. Maps showing the locations of

OUs on SAFB can be obtained from the Air Force Civil Engineer Center’s Charleston

Installation Support Section (AFCEC/CZOE) representative, thru 20 CES/CEIE (Chief of

Environmental Programs). Current status of AOCs/SWMUs are detailed in Shaw’s

Resource Conservation and Recovery Act (RCRA) Corrective Action Permit maintained by 20 CES/CEIEC (Chief of Environmental Compliance).

1.4

SUBMITTALS

A. Storm Water Pollution Prevention Plan for construction sites larger than 1 acre.

B. Site Specific Spill Prevention, Control, and Countermeasure Plan and Hazardous Waste

(HW) Emergency Contingency Plan (ECP) (if required by the HW Program Manager after reviewing HMs and HW Stream Characterization form and waste analysis reports).

C. Hazardous Materials (HMs) SAFB Contractor Worksheet and Safety Data Sheets (SDS)

(Appendix A-1), D. Contractor Monthly Hazardous Material (HM) Usage Form (Appendix A-3)

E MSW and C&D Debris Recycling and Landfilling Summary Report (Attachment B-2) and waste disposal and recycling weight tickets. These will be provided to the 20-

CES/CEIEC

F Copies of HW training certificates (required by 40 CFR 262.34(a)(4) and 40 CFR

265.16), Hazardous Waste Stream Characterization form (Appendix C-1), waste analysis reports, HW manifests (EPA Form 8700-22), land disposal restriction (LDR) forms, for all hazardous wastes disposed by the contractor. Other wastes disposed as a result of the contract have disposal and labeling requirements. All disposal documentation will be provided to the 20 CES/CEIEC for review prior to disposal or recycling off the installation.

G. Hazardous Waste Stream Characterization form and waste analysis reports for waste streams discharged to the Wastewater Treatment Plant.

H. Recycled and Reclaimed Goods Determination/Exemption forms.

I. Refrigerant Recovery Technician Certification(s).

J. Contractor Refrigerant Work Submittal Form (Appendix D-4) with amounts and quantities of refrigerants added to equipment.

1.5

STORM WATER POLLUTION PREVENTION REQUIREMENTS

A. Shaw Air Force Base is a Small Municipal Separate Storm Sewer System (SMS4). The contractor of any project requiring land disturbance that covers an area exceeding 5000 sq ft must submit a notice of intent (NOI) to 20 CES/CEIEC, Shaw Air Force Base. The contractor should refer to the SAFB Plan 32-1067, Storm Water Pollution Prevention

Plan (SWPPP) (number subject to change) and all subsequent installation SWPPPs regardless of number for specific guidance and requirements for preparation of Storm water Pollution Prevention Plans and the procedures to follow to obtain a National

Pollutant Discharge Elimination System (NPDES) Construction General Permit.

1.6

SPILL REPORTING

A. Spill Reporting The contractor shall take every reasonable precaution to prevent the spillage of fuel, oil or other hazardous substances. Any spill or release of petroleum or hazardous material/waste into the environment shall be reported immediately to the Fire Department (call 911). The contractor shall be responsible for having the material and resources on hand for immediate containment and clean-up of the spilled material. The contractor shall perform all sampling to verify clean-up of the spill site and ensure proper disposal of the contaminated material, as required by the Contracting Officer or the South Carolina Department of Health & Environmental Control (DHEC).

1.7 HAZARDOUS MATERIAL

A. Permits/Authorizations: A hazardous material is commonly known as a HAZMAT.

OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

Contractors must obtain authorization for the usage of all HAZMAT used on SAFB as part of a contract.

Contractor Hazardous Material authorization requirements are outlined in Appendices A, A-1, and A-3. The HM Program Manager will review all submittals and provide a SAFB

Contractor Hazardous Material Review form to the Contracting Officer (CO), Contracting

Officer Representative (COR) and the Project Manager (PM).

Contractors are required to follow the guidelines outlined in this document as well as the

SAFB Plan 32-7002A, Hazardous Material Management (HMMP), and all subsequent

HMMPs, regardless of the number assigned to the plan.

Regulatory References: (FAR, DFAR, AAFAR Subpart 23.3; DoDI 6050.5, DoD

HAZCOM Program; AFMAN 32-7002, Federal Acquisition Regulations (FAR), Defense

Federal Acquisition Regulation Supplement (DFARS), and Air Force Federal Acquisition

Regulations Supplement (AFFARS) clauses as described in Part 23 of the FAR, DFAR, and AFFAR, plus reference DoDI 6050.05, DOD HAZCOM Program, AFMAN 32-7002, Environmental Compliance and Pollution Prevention and the SAFB Hazardous Materials

Management Plan for the management of hazardous materials

Listed below are the general categories of hazardous materials that require the submission of Safety Data Sheets (SDS) hazardous material usage reporting to the Contracting Office:

• Compressed gases (all types)

• Adhesives

• Sealants

• Paints (including aerosols)

• Lubricants / oils / fuels

• Welding materials

• Solvents

• Chemicals used in testing or as additives

• Any fluids (except water) added to machinery / government-owned or leased equipment

• Pesticides/insecticides/rodenticides

Lead solder shall not be used for any application unless specifically required by the PM and reviewed/approved by the 20 CES/CEIEC. All paint used shall be lead-free, where lead-free is defined as 0.009% or less lead content in the dry film.

B. Licensing and Certification: Complete the SAFB Hazardous Materials Training as outlined in the SAFB HMMP.

C. Requirements and Procedures: The attached SAFB HM Appendices A through A-3 outline the complete list of requirements, instructions, and guidelines for HM management. After contract award and prior to the post-award/pre-construction meeting, contractors must provide the following:

a. An SDS for each hazardous material to be used during the contract period.

b. A complete “SAFB Contractor Worksheet” included as the first page of the stack of

SDSs (see Attachment A-1). Additional forms may be used if the contractor runs out of space on a form.

c. By the 5th of each month, the Contractor must submit a Contractor Monthly Hazardous

Material (HM) Usage Tracking Form for the month prior (see Attachment A-3).

1.8 MUNICIPAL SOLID WASTE (MSW), CONSTRUCTION AND DEMOLITION (C&D)

DEBRIS, AND RECYCLING

A. Permits: N/A

B. Licensing/Certifications: N/A

C. Requirements and procedures: Shaw AFB strive to avoid landfill disposal for at least 40 percent of its non-hazardous waste (MSW) and to divert at least 60 percent of all construction and demolition (C&D) debris. Waste disposal data is reported to the Office of the Secretary of the Air Force.

Wastes should be minimized though green procurement, source reduction, recycling, reuse, or composting prior to disposal. C&D debris are a large portion of Shaw’s generated wastes, therefore contractors must strive to divert C&D debris from the landfill (e.g. recycle) to the maximum practical extent.

Refer to Attachments B and B-1 for all MSW, C&D recycling requirements. After contract award and prior to the post-award/pre-construction meeting, contractors must provide the following:

a. Contractor shall submit a monthly Contractor MSW, C&D Debris Landfilling and

Recycling Diversion Summary Report for the month prior (see example in Attachment B-

1). This report shall contain the total weight of material recovered for recycling or reuse.

The report shall include the total weight of unrecoverable refuse transferred off base. All weight tickets for debris going to the landfill shall be included in the report. The report shall be submitted to the Government no later than the 5th day of the following month

(e.g., report for June is due by 5 July).

1.9 HAZARDOUS WASTE, UNIVERSAL WASTE, ASBESTOS WASTE, LEAD-BASED

PAINT WASTE, POLYCHLORINATED BIPHENYL (PCB) WASTE, NON-

REGULATED (CONTROLLED) WASTES

A. Permits: N/A

B. Licensing/Certifications: Contractors must be trained and certified according to all federal, state and local regulations, as defined by the Resource Conservation and Recovery Act

(RCRA), Toxics Substances Control Act (TSCA), and the National Emission Standard

Hazardous Air Pollutants (NESHAP). See Attachment C for detailed information on requirements.

C. Requirements and Procedures:

1. Contractor Hazardous Waste (HW) requirements are outlined in Appendices C through C-4. The HW Program Manager will review hazardous waste stream characterizations and waste analysis reports for all wastes generated as a result of the contract action, all disposal documents, including HW manifests, land disposal restriction forms, Bill of Lading forms, etc. prior to disposal.

2. The contractor shall analyze all wastes to determine if the waste is hazardous, universal waste, asbestos, LBP, PCB or non-regulated waste such as petroleum, oil and lubricant (POL) waste as defined by RCRA, TSCA, and NESHAP.

3. Utilize the Attachment B and the SAFB Plan 32-7002C (Subject to Change) for information on HW management, spills and ECP requirements for all waste streams.

1.9.1 DISPOSAL OF MATERIALS

All materials removed under this contract, except that noted, shall be disposed of off base in such a manner that meets federal, state and local environmental codes. (NO

HAZARDOUS WASTES CAN BE REMOVED OFF-SITE WITHOUT FIRST

CONTACTING 20 CES/CEIEC for review. Hazardous Waste requires a manifest, land disposal restriction (LDR) form, and appropriate RCRA and DOT labels and must be transported by licensed professionals to a permitted temporary storage and disposal facility (TSDF). Universal Waste, Asbestos, LBP, PCB and Non-Regulated Waste require the appropriate manifest, or other required shipping documents, containers, and labels. All disposal documents must be to be reviewed by the 20 CES/CEIEC HW

Program Manager or alternate prior to leaving the installation. Refer to Attachment C through C-4 for requirements.

1.10 INDUSTRIAL WASTE MANAGEMENT PROGRAM

The contractor shall fill out and submit for approval a Waste Stream Characterization form Appendix C-1) and any waste analysis reports used to determine if waste is hazardous to the 20 CES/CEIEC HW Program Manager prior to discharging any waste stream down an industrial or sanitary sewer drain. No wastes will be disposed in storm drains.

CULTURAL RESOURCE PRESERVATION

1.10.1 ARCHEOLOGICAL PRESERVATION: Should the Contractor uncover human remains or other skeletons, Native American artifacts or other archaeological resources during the course of excavation, the work shall be stopped and the Base Historic

Preservation Officer in the 20 CES/CEIEA office and the Contracting Officer shall be notified immediately.

1.10.2 HISTORIC BUILDING PRESERVATION: If construction activities include excavation or construction which affect any identified historic building or structure, the contractor shall consult with the Base Historic Preservation Officer. A list of identified historic buildings is maintained and available through the 20 CES/CEIEA office.

1.11 NATURAL RESOURCE PRESERVATION AND PROTECTION

1.11.1 WETLANDS: If construction activities include excavation or construction in jurisdictionally delineated wetlands, the contractor shall consult with the base Natural

Resource Manager in the 20 CES/CEIEA office. A map of delineated wetlands is maintained and available through the 20 CES/CEIEA office.

1.11.2 WILDLIFE HABITAT: Construction activities including excavation or construction which has real or potential impacts to animal burrows, nests, feeding sites or other potential wildlife habitat shall be reported to the base Natural Resource Manager at 20

CES/CEIEA.

1.11.3 LAND MANAGEMENT: Construction activities shall consider non-point source pollution control measures, provide for erosion control, water management, runoff disposal, landscaping and special soil problems and report to the 20 CES/CEIE.

1.12 EXCAVATION ENVIRONMENTAL RESPONSE PROCEDURES

1.12.1 Purpose – Beginning when SAFB was activated in 1941, burial or dumping was an industry accepted practice often used to dispose of materials no longer needed or wanted.

Accidental spills also occurred periodically. Since the mid 1980’s, SAFB environmental programs have been identifying, investigating, and remediating as necessary, waste disposal and spill sites. Unless specifically noted otherwise in the contract documents, there are no known waste disposal or spill sites that affect the specified work. However, during any grading or excavation there is the potential to uncover previously unknown waste or spilled material. Unusual Material - Unusual material as used in this section shall mean any materials other than soils, rock or bedrock encountered during excavation that is not specifically identified as part of the work in the contract document. This includes but is not limited to: stained soils; free product fuels, oils, etc.; suspicious odors;

bottles, cans, drums, or other containers; wooden, metal, or cardboard boxes; rags, gloves, or personal protective equipment; trash or common landfill debris; concrete, concrete block, wood, metal, or other building materials and construction debris; or any other unidentified materials.

1.12.2 Response - If the contractor encounters any unusual materials during any excavation or grading, the contractors shall:

1.12.2.1 Immediately stop the excavation or grading operation.

1.12.2.2 Shut down the equipment and leave it in its present location.

1.12.2.3 Do not attempt to determine the contents of any bottles, containers, boxes, etc.

1.12.2.4 Withdraw personnel from the equipment and the excavation a distance of at least

50 feet upwind or cross wind or as directed.

1.12.2.5 Contact the escort, inspector, contracting officer or the contracting officer’s designated representative immediately, or call 911.

1.12.2.6 Remain in the area until released by the CO or designated representative.

1.12.3 Every contractor and subcontractor employee shall be briefed on the response procedures in this section prior to beginning work on SAFB. Training shall be documented by the employee signing and dating a training log sheet. Log sheet shall be maintained on the immediate jobsite in the contractor’s project office and shall be available for inspection by the contracting officer or designated representative. Response procedures review shall be included in the contractor’s periodic safety meetings.

1.13 GREEN PROCUREMENT

1.13.1 Contractor shall comply with Shaw’s affirmative procurement program.

1.13.1.1 Per the Department of Defense and United States Air Force, the Contractor is required to purchase Environmentally Preferable Products (EPP) manufactured from recycled and reclaimed goods. The Environmental Protection Agency (EPA)

Comprehensive Procurement Guideline (CPG) Program is found at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

Environmentally preferable products are listed on the EPA’s Comprehensive

Procurement Guidelines – Product Resource Guides for CPG directory may be found at https://www.epa.gov/smm/product-resource-guides-comprehensive-procurement-guideline-cpg-program.

1.13.1.2 Exemptions to purchasing the listed products within the Comprehensive

Procurements Guidelines – Products are as follows;

1.13.1.2.1 Item/Material not available within a reasonable period of time.

1.13.1.2.2 Item/Material fails to meet performance standards set forth in applicable specifications.

1.13.1.2.3 Item/Material is not available from a sufficient number of sources to maintain a satisfactory level of competition (item available from only one source)

1.13.1.2.4 Item/Material is only available at an unreasonable cost (the price of the recycled content product exceeds the cost of a comparable no-recycled product).

1.13.1.2.5 For each item considered on the Comprehensive Procurement Guidelines –

Products list, contractor shall submit an Environmentally Preferable Products

Determination/Exemption form (provided at the end of this section) for approval.

1.14 AIR EMISSION SOURCES

1.14.1 Any source that has a stack is a point source air emission source. Shaw AFB is a major source for criteria air emission pollutants. As a major source, all air emission sources must be permitted. Permits may be either a “Title V modification” or a “construction permit required” permit.

a. All Title V modification permits may be produced by 20 CES/CEIEC at the request of the contractor. The Contractor must supply 20 CES/CEIEC a specification sheet on the source after contract award and prior to the post award/pre-construction meeting, contractors must provide specification sheets on the source to the 20 CES/CEIEC.

b. All “Construction Permit Required” permits must be obtained by the Contractor and will require the signature of a Registered Professional Engineer to certify the emissions of the new source. To identify the need of a construction permit the contractor should consult http://www.scdhec.gov/environment/baq/docs/regs/pdf/r61-62_1.pdf#page=14 at

Section II or contact 20 CES/CEIEC 803-895-5071 to determine if the project is of sufficient size to require a construction permit.

c. All contractors should review the above link for all projects because of the considerable time required to obtain a construction permit.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

1.14.2 Some emission sources such as tanks, parts washers, storage batteries, acid containers, or other sources that emit pollutants without stacks also need a Title V permit modification. The contractors who install these sources will also need to contact 20

CES/CEIEC. The Contractor must supply 20 CES/CEIEC a specification sheet on the source after contract award and prior to the post award/pre-construction meeting, contractors must provide specification sheets on the source to the 20 CES/CEIEC. At that time the contractor may request 20 CES/CEIEC to obtain the Title V modification permit.

1.14.3 Refrigerant Recovery (requirements and instruction are in Appendix D): EPA regulations

(40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act require that technicians who maintain, service, repair, or dispose of equipment that could release ozone depleting refrigerants into the atmosphere must be certified. Starting on January 1, 2018, this requirement will also apply to appliances containing most substitute refrigerants, including HFCs.

1.14.4 EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act also requires refrigerant recovery and recycling equipment to be tested to ensure it meets EPA requirements.

1.14.5 Any contractor who adds or removes refrigerant must complete a Contractor Refrigerant

Work Submittal Form prior to turnover to the government. Also, any refrigerant equipment removed or installed must be filed with 20 CES/CEIEC personnel on the

Contractor Refrigerant Work Submittal Form.

1.14.6 Disposition of Certain Refrigerants: The Department of Defense requires the recovery of various Class I and Class II refrigerants. Recovered refrigerants in the designated categories below will be shipped to the Defense Logistics Agency (DLA) ODS Reserve in

Virginia. Contractors will ensure a Contractor Refrigerant Work Submittal Form prior to turning over the designated categories of recovered refrigerants to the installation.

Cylinders will be labeled and tagged according to all federal, state and local guidelines

(Appendix D).

1.14.7 Disposal of Refrigerants and Equipment: Contractors are responsible for the disposal of all other recovered refrigerants and equipment generated as part of a contract. Recovered refrigerant ODSs must have required regulatory documentation to accompany the ODSs for disposal. The contractor must provide a copy of the recovery and disposal return documentation, etc.to the 20 CES/CEIEC within 30 days of shipment for environmental tracking (Appendix D).

PART 2 - PRODUCTS (Not

Applicable) PART 3 - EXECUTION

Contractor shall comply with all provisions of Section 01800 and Attachments A through D, as well as all applicable federal, state, and local laws. Contractor shall comply with all applicable Air Force regulations.

Environmentally Preferable Products Determination/Exemption Form

Project Title:

Project Number:

Contract Number:

Contractor:

Description of Item/Material:

Item/Material listed in Comprehensive Procurement Guideline status is as follows:

Compliant: meets EPA Comprehensive Procurement Guidelines

Non-Compliant: does not meet EPA Comprehensive Procurement Guidelines for one or more of the following reasons.

a) Recycled product costs more than non-recycled product

b) Recycled product does not meet performance standards

c) Recycled product is not available in a reasonable amount of time