PWS Working Draft Fire Systems Inspection Testing and Maint Grease Ducts Hood Cleaning.pdf

PERFORMANCE WORK STATEMENT (PWS)

POST WIDE FIRE SYSTEMS INSPECTION, TESTING AND REPAIR

GREASE DUCTS, HOODS CLEANING AND FIRE SUPPRESSION

FORT JACKSON, SC

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Fire Systems Inspection and Repair, and also includes repair and cleaning of hood systems noted on a separate Technical Exhibit below. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fire Systems Inspection and Repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

The intent of acquisition is to provide inspection and testing and repair of fire protection systems, and cleaning of hood systems, for the building and facilities listed on attached Tech Exhibits located on Fort Jackson, SC.

1.3 Objectives:

Maintain operational facility Fire Systems through a continuous inspection and repair schedule throughout identified facilities on Fort Jackson SC

1.4 Scope:

The objective of this contract is to provide Fort Jackson with high quality, consistent inspection, testing and repair program for all fire alarm protection systems, water-based fire protection systems, and special agent systems that provides complete, efficient, reliable, and safe operation, as designed, and complies with the latest published Unified Facilities Code 3-601-02, applicable National Fire Codes, manufacturer’s recommendations, and other recognized industry standards when the work is being performed. Grease ducts must be in compliance with National Fire Protection Association martin.t.wood Highlight martin.t.wood Highlight

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(NFPA) 96 as well as all other applicable building and fire codes. Cleaning takes place every 6 months or as specified on the TE. Compliance must be proven through certificates issued by the cleaning and maintenance contractors. Purpose-designed fire suppression systems inside the hoods must also be routinely maintained. Proper cleaning must be enabled through the use of approved, fire-resistant access panels.

1.5 Period of Performance:

The Period of Performance (POP) shall be for one (1) Base Year of 12 months and four

(4) 12-month option years.

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that the work complies with the requirement of the contract. At a minimum, the contractor shall develop quality control procedures that addresses the areas identified in Performance Requirements Summary (PRS). Within fifteen days (15) days after the time of award, the successful contractor shall submit to the Contracting Officer the contractor’s Quality Control Plan (QCP) for review and approval. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing. Any subsequent changes or any proposed changes to this QC system shall likewise require the Contracting Officer’s approval.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

The contractor for this contract is not required to perform work on this contract on recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation:

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With the exception listed in 1.6.4.1 the contractor is responsible for conducting business, between the hours of 07:30 – 16:30 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.4.1 Due to mission requirements some systems may require inspection, and testing to be performed outside of normal business hours. These locations are identified as dining facilities or locations where kitchen hood systems will require testing after the kitchen has closed for business between 19:00 and 05:00.

1.6.4.2 The Contractor shall schedule and arrange work so as to cause the least interference with the normal operation of Government business and mission. Steps must be taken to minimize the impact on our customers by disabling or testing audio visual devices to cause the least interference. In those cases where interferences may be unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, or customer discomfort.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at locations Fort Jackson, SC also identified Appendix 1.

1.6.6 Type of Contract: The government will award a Fixed Firm Price Contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a clean local background check at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 Antiterrorism (AT) Level I Training: This provision/contract text is for the contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor personnel, to include subcontractor employees, requiring access to those locations shall complete AT Level I awareness training with 15 calendar days after contract award date. The contractor shall submit certificates of completion to the COR within 15 calendar days after completion of training and within 15 calendar days of new employees commencing performance under this contract. AT Level I training is located at the following link:

https://jkodirect.jten.mil/. This training shall be at no additional cost to the Government.

1.6.7.2 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of https://jkodirect.jten.mil/

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Draft contract award and within fifteen (15) calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after contract award. This training shall be at no additional cost to the government.

1.6.7.3 OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of contract award. All Contractor employees must complete annual OPSEC awareness training. This is an annual requirement for all contractor employees. Training can be accessed on line at the following link: https://jkodirect.jten.mil/. The course number is EUC-ECJ6-110-N-LB. This training shall be at no additional cost to the Government.

1.6.7.6 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

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1.6.10 Special Qualifications: The contractor personnel shall establish and maintain National Institute for Certified Engineering Technologies (NICET) in the following areas: at least one (1) Fire Protection Systems Level IV, Inspection and Testing of Water Based Systems Level III, Special Hazards Suppression Systems Level III and ITM. The contractor is responsible for ensuring all employees possess and maintain current factory training certification on the multiple brands/models of Fire Systems during the execution of this contract. A lower level employee may perform inspection and testing tasks under the supervision of properly certified employee. Example: an apprentice may perform fire alarm inspections if under the supervision of NICET Fire Protection Level III or IV employee. The contractor is responsible for ensuring at minimum one employee possesses and maintains current certification during the execution of this contract.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between 0730 - 1630, Monday thru

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Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as

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Draft that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14. PWS. Performance Work Statement

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations

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CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide assistance with accessing buildings and correspondences with building representatives. Government will assure that building coordinators/or mangers are aware of testing and inspection being conducted on scheduled dates and times provided by Contractor.

3.2 Facilities: The Government will provide not provide any facilities for the performance of this contract.

3.3 Utilities: The Government will provide utilities in buildings being inspected only of water and electricity to be use by contractor to perform testing and inspections only.

Electrical shall be provided from accessible outlets for the contractor to plug in testing equipment and tools required to complete tasks. Water shall be provided from accessible from sinks and washrooms for cleaning of equipment and for contractor’s cleanup. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide not provide any equipment for the performance of this contract.

3.5 Materials: The Government will provide any as built drawings for buildings fire alarm or sprinkler systems if available.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Materials: The Contractor shall supply any materials required to complete the tasks of this contract i.e. ladders, scaffolding, hand tools or power tools.

4.3. Equipment: The Contractor shall provide all testing equipment to complete the tasks of this contract. Contractor will be responsible for assuring that all testing equipment is properly calibrated to manufacture or industry standards.

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PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 BASIC SERVICES. The contractor shall provide services for testing all fire alarm systems, water based sprinkler systems, fire hydrants, special agent suppression systems, grease ducts, hoods, and fire clean and repair suppressions systems, exit lights and emergency lights, etc., per UFC 3-601-02 and NFPA 96.

5.2. Delivery & Set up. The Contractor shall perform a site survey within 15 days of Contract award.

5.3 Fire Alarm Systems and Fire Alarm Transmitters. Contractor will perform all annual inspection and testing tasks identified on UFC 3-601-02 table 2-1 on all buildings listed in technical exhibit 2. It is the intent of the Government to have one week per month dedicated to performing annual inspections. Contractor shall establish a schedule to have annual inspection and testing performed during the dedicated week of each month during the period of performance of this contract. Each week, a specific number of buildings will be scheduled for inspection. By the end of the period of performance all buildings shall have annual testing and inspection requirements of table 2-1 completed.

5.3.1 Contractor shall perform 2 year frequency inspection and testing requirements on 50% of the buildings identified in Technical Exhibit 2 and UFC Table 2-1 with the exception of device removal. Any devices which can be removed per the requirements of UFC 3-600-01 shall be identified to the Government. Contractor shall establish a schedule to have 2 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 50% of the buildings shall have 2 year inspection and testing tasks completed.

5.3.2 Contractor shall perform 5 year frequency inspection and testing requirements on 20% of the buildings identified in Technical Exhibit 2 and UFC Table 2-1 with the exception of device removal. Any devices which can be removed per the requirements of UFC 3-600-01 shall be identified to the Government. Contractor shall establish a schedule to have 5 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 20% of the buildings shall have 5 year inspection and testing tasks completed.

5.4 Wet Pipe Sprinkler Systems. Contractor will exclude the monthly tasks identified in UFC 3-601-02 table 2-2.

5.4.1 Contractor will perform all annual inspection and testing tasks identified on UFC 3- 601-02 table 2-2 on all buildings listed in technical exhibit 2 with sprinkler systems. It is the intent of the Government to have one week per month dedicated to performing annual martin.t.wood Highlight martin.t.wood Highlight martin.t.wood Highlight martin.t.wood Highlight martin.t.wood Highlight

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Draft inspections. Contractor shall establish a schedule to have annual inspection and testing performed during the dedicated week of each month during the period of performance of this contract. Each week, a specific number of buildings will be scheduled for inspection.

By the end of the period of performance all buildings with sprinkler systems shall have annual testing and inspection requirements of table 2-2 completed.

5.4.2 Contractor shall perform 2 year frequency inspection and testing requirements on 50% of the buildings identified in Technical Exhibit 2 with sprinkler systems and UFC Table 2-2. Contractor shall establish a schedule to have 2 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 50% of the buildings shall have 2 year inspection and testing tasks completed.

5.4.3 Contractor shall perform 5 year frequency inspection and testing requirements on 20% of the buildings identified in Technical Exhibit 2 and UFC Table 2-2. Contractor shall establish a schedule to have 5 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 20% of the buildings shall have 5 year inspection and testing tasks completed.

5.4.4 Contractor will not perform any of the 10 year, 20 year, or 50 year inspection and testing tasks identified in UFC 3-601-02 table 2-2. Contractor will only list systems which are found to require any of these tasks. Government will perform these tasks either in house or with a separate contract.

5.5 Dry Pipe Automatic Sprinkler Systems. Contractor will exclude the monthly tasks identified in UFC 3-601-02 table 2-3. Note the Government does not have an inventory separating wet and dry sprinkler systems.

5.5.1 Contractor will perform all annual inspection and testing tasks identified on UFC 3- 601-02 table 2-3 on all buildings listed in technical exhibit 2 with sprinkler systems. It is the intent of the Government to have one week per month dedicated to performing annual inspections. Contractor shall establish a schedule to have annual inspection and testing performed during the dedicated week of each month during the period of performance of this contract. Each week, a specific number of buildings will be scheduled for inspection.

By the end of the period of performance all buildings with sprinkler systems shall have annual testing and inspection requirements of table 2-3 completed.

5.5.2 Contractor shall perform 2 year frequency inspection and testing requirements on 50% of the buildings identified in Technical Exhibit 2 with sprinkler systems and UFC Table 2-3. Contractor shall establish a schedule to have 2 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 50% of the buildings shall have 2 year inspection and testing tasks completed.

5.5.3 Contractor shall perform 5 year frequency inspection and testing requirements on 20% of the buildings identified in Technical Exhibit 2 and UFC Table 2-3. Contractor shall establish a schedule to have 5 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 20% of the buildings shall have 5 year inspection and testing tasks completed.

5.5.4 Contractor will not perform any of the 10 year, 20 year, or 50 year inspection and testing tasks identified in UFC 3-601-02 table 2-3. Contractor will only list systems which are found to require any of these tasks. Government will perform these tasks either in house or with a separate contract.

5.6.1 Contractor will perform 5 year frequency inspection and testing task identified on table 2-14 of UFC 3-601-02 on 20% (32) of these fire hydrants. Contractor will provide a schedule to have 20% (32) of the fire hydrants inspected and tested during the period of performance of this contract.

5.7 Wet Chemical Systems. Fort Jackson Training Center currently has (18) wet chemical systems in its inventory. The Contractor will develop a schedule which is acceptable to the Government and customer to have all (semiannual and annual) inspection and testing tasks identified in UFC 3-601-02 table 2-19 completed.

5.7.1 Any systems which have storage tanks requiring hydrostatic testing will be identified to the Government. Government will address those issues either in house or through a separate contract.

5.8 Clean Agent Systems. Fort Jackson Training Center currently has (5) FM 200 Clean Agent Systems in its inventory. The Contractor will perform all annual inspection and testing tasks identified in UFC 3-601-02 Table 2-21.

5.8.1 Contractor will perform 2 year inspection tasks on table 2-21 on all systems.

5.8.2 Contractor will perform 5 year inspection tasks on table 2-21 on all systems.

5.9 The Contractor must strictly follow the inspection schedule provided to the Government, which is built in accordance to UFC 3-601-02 and applicable NFPA standards.

5.10 Hood Systems Cleaning and Repair

5.10.1 The Contractor shall remove all oily sludge, grease, dirt, and other foreign substances from all surfaces of all hoods, grease removal devices, fans, ducts, and other appurtenances complete, in all systems within buildings listed in Technical Exhibit 3.

When required, the Contractor shall cut access holes for the purpose of cleaning duct work. Upon completion of cleaning, the Contractor shall install an access panel over the

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Draft opening. Access panels shall be sealed with a NON-COMBUSTIBLE material and shall be secured with screws.

5.10.1 Solvents: Flammable solvents or other flammable cleaning aids shall not be used.

5.10.2 Electrical Switches and Components: Prior to performing any cleaning operations the Contractor shall inspect the hood and system and identify deficiencies and make record. At the start of the cleaning process, electrical switches, detection devices, and system components shall be protected, tagged out, locked, pinned, protectively covered and/or sealed as required to prevent premature starting and damage. Upon completion of cleaning procedures, all electrical switches, detection devices, and system components shall be returned to an operable state by qualified personnel. Cover plates shall be replaced and dampers and diffusers shall be positioned for air flow. The Contractor shall be responsible for replacing missing screws and resealing ducts. Fan base shall be secured to curb system of duct work with screws

5.10.3 Cleaning Chemicals: Care shall be taken not to apply cleaning chemicals of fusible links or other detection devices of the automatic extinguishing system

5.10.4 Pilot Lights: The Contractor, prior to cleaning, shall extinguish pilot lights and relight pilot lights upon completion of work.

5.10.5 After-hours Inspection: The Contractor shall notify the Contracting Officer’s Representative (COR) for approval of after normal duty hour work before starting work, and upon completion of work, in each facility.

5.10.6. Inspection: The Contractor shall inspect the entire oven system to include grease removal devices, exhaust duct systems, fans, and fire suppression systems following the cleaning process in accordance with NFPA 96-2014

5.10.7 Service completion, clean up, and closeout. When a systems inspection and testing is completed the Contractor shall provide a professionally printed report or electronically submitted to the Government. Report must provide a complete inventory of what was tested, to what standard it was tested, whether system is complaint or non-compliant, and any recommendations. Any recommended repairs must include a cost estimate. The cost estimate is not for the purpose of authorizing repair work to the Contractor awarded this contract.

5.10.8.a. Miscellaneous repairs. The contractor shall at no additional cost to the Government make minor repairs to all systems encountered during monthly, annual, 2 year, or 5 year inspections. These repairs include but are not limited to defective detectors, pull stations, batteries, sprinkler heads, gauges, individual modules, or other minor items. A minor repair is defined as any repair of $500 or less. To avoid confusion and to highlight the meaning of "minor repair", the following illustrative example is provided. For example, if a building has 50 sprinkler heads, and three (3) need to be replaced, then the contractor would be responsible to repair all three (3) assuming each

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Draft sprinkler head repair was $500 or less. Each sprinkler head in the forgoing example is one, single, independent minor repair. This example should be used for any other "minor repairs" and its interpretation should be broadly read in the government's favor. As noted above, the contractor shall at no additional cost to the Government make minor repairs as defined because those repairs are already built into the contractor's pricing. In other words, these minor repairs are not being performed for "free" but rather are part of the contractor's pricing as supplied and relied upon by the Government.

5.10.8.b Significant Repairs. The contractor shall submit a proposal to make major repairs and/or replacements to system components found to be defective during any contract inspection that exceed $500.00 for parts and labor. These repairs include but are not limited to fire alarm control panels, power supplies, relay control switches, transmitter devices, and system rewiring. The proposal shall be submitted to the government within five (5) business days of the defect being identified. If the proposal is accepted by the government, the contractor shall complete the repair within thirty (30) calendar days. All major repairs and replacements shall be billed against the Maintenance & Repair CLIN.

5.11 Any systems found to be in a condition of immediate risk to life, health, and safety shall be reported to the KO and COR immediately. Notification shall be by both a phone call and email detailing specifically why the system is an immediate risk to life, health, and safety.

5.12 All documentation required under this contract shall be created electronically using a personal computer and issued to the Government in either electronic format or professionally printed. Handwritten paperwork, other than required signatures will not be accepted. Format must be compatible to be viewed and printed on the software used by the Government i.e. Microsoft Office 2007 or Adobe Reader X. Contractor at times may perform some minor maintenance. A billable CLIN is established for replacement of items such as smoke detectors, heat detectors, pull stations, batteries, sprinkler heads, gauges, individual modules, or other minor items. No additional money will be added to this CLIN each year. The intent is to replace an item if it fails due to normal testing and inspection i.e. a smoke detector which will no clear or manual pull station that breaks when tested. Items are found in need of repair or replaced they are too be documented on inspection reports. They shall be replaced and repaired under a different contract.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. Publications and forms applicable to this Performance Work Statement are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the Performance martin.t.wood Highlight

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Deliverable Frequency # of Copies Medium/Format Submit To Completed Inspection and Testing Reports per system 5.3 thru 5.11

No later than 12 noon Monday each week unless Monday is Holiday or Government is closed.

1 report per building/per system

Electronically approved format

COR

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0 BLDG ID

Building SQ

Ft Wet Sprinkler

System

Dry Sprinkler System

Pre-action Sprinkler System

DRY Chem Sprinkler System

Wet Chem

Sprinkler System

Clean Agent

System

Fire Alarm

Control Panel

Mass Notification System/Com municator

1558 FURN MGMT 36,783 1 1 1

1565 TASO 95,951 1 1

1698 Haz-mat 120 1 1 1

1865 TROOP PX 8400 1 1

2009 VANGUARD GYM 19961 1

2090 DPW BAYS 7390 1 1

2100 DPW 54758 2 1 1

2190 MWR MAINT BAYS 14160 1 1

2287 HAZ MAT 120 1 1 1

2289 CLASSROOMS 4500 1 1

2340 RECRUITING BN 9838 1 1 1

2350 REC BN ANNEX 2512 1 1 1

2375 POSTAL SCHOOL 21556 1 1

2395 IVY LANES 20661 1 1 1 1

2400 POST HQ 41,702 1 1 1

2420 GATE 2 SHOP 6125 1

2435 MEPS 45650 1 1 1

2442 SGL SOLDIER 22550 1 1 1

2446 SGL SOLDIER 22550 1 1 1

2447 SS COMM OFC 5000 1 1 1 1

2449 SGL SOLDIER 22550 1 1 1

2450 LRC/CIF 125000 1 1 1

2453 SGL SOLDIER 22550 1 1 1

2460 SGL SOLDIER 22550 1 1 1

2461 SGL SOLDIER 22550 1 1 1

2463 SS COMM OFC 14822 1 1 1 1

2467 SGL SOLDIER 22550 1 1 1

2468 SGL SOLDIER 22,550 1 1 1

2539 HAZ MAT 150 1 1 1

2558 RE-USE CTR 222 1 1 1

2561 STORAGE DPW YD 351 1 1

2562 DPW 14418 1 1

2563 DPW ENV 9889 1 1

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

Ft Wet Sprinkler

System

Dry Sprinkler System

Pre-action Sprinkler System

DRY Chem Sprinkler System

Wet Chem

Sprinkler System

Clean Agent

System

Fire Alarm

Control Panel

Mass Notification System/Com municator

2567 USACE 3683 1

2568 ENV STORAGE BLDG 1,456 1 1 1

2600 JAG 11,754 1 1

2601 DPW/LRC 48120 1 1 1

2602 LRC 32226 1 1 1

2603 MAINT 40241 2 1 1

2604 MAINT 35747 2 1 1

2605 WPNS POOL 27848 1 1 1

2606 TMP 6616 1 1

2609 NEC VAULT 989 1 1 1 1

2620 NAVAL RESERVE 23500 2 1 1 1

3100 NEC Vault 1 1 1

3216 TNG SPT/SCHOOLS DIR 41092 1 1 1

3225 42,898 1 1

3255 ARMY PT SCHOOL 20333 1 1 1

3285 3285 26796 1 1

3295 LRC/DRM 41,496 1 1

3296 KNIGHT POOL 21,139 1

3302 SIGN 3301 BLDG 3302 3500 1 1

3319 POST THEATER 17287 1 1

3320 282 BAND 5445

3330 BDE HQ 9,839 1 1 1

3390 HHC 6150 1 1

3392 JOE E. MANN 27997 1 1

3630 VICTORY HALL 23645 1 2 1 1

3652 FJGC 9127 1 1 1 1

3661/2 FJGC 3,528 1 1

3665 FJGC 5,000 1 1

4110 MAIN PX 106811 1 1 1 1

4120 GATE 2 SHOP 5,160 1 1

4149 PEREZ 20500 1

4159 BELONGS TO PX 3851 1

4169 VIDEORAMA 6720 1

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

Ft Wet Sprinkler

System

Dry Sprinkler System

Pre-action Sprinkler System

DRY Chem Sprinkler System

Wet Chem

Sprinkler System

Clean Agent

System

Fire Alarm

Control Panel

Mass Notification System/Com municator

4200 MULTIPLE BAYS 12,757 1 1

4203 RELOCATEABLE 5,922 1

4204 RELOCATEABLE 5,068 1

4220 MULTIPLE BAYS 12,755 1 1

4250 MULTIPLE BAYS 12,884 1 1

4282 NEC/MP 9180 1 1 1 1

4290 MULTIPLE BAYS 2/13TH 12,077 1 1

4310 ASAP 6,174 1 1

4330 282D BAND 6174 1 1

4334 HAZ MAT 240 1 1 1

4338 ENERGY MGMT 1222 1 1

4340 MICC 9839 1 1

4350 POST OFFICE 6,867 1 1 1

4392 FIN/AG MUSEUM 9670 1 1 1

4394 BARKER BLDG 4104 1

4442 POST MUSEUM 10047 1 1 1

4444 POST MUSEUM 3060 1 1 1

4464 CENTURY LANES 20,736 1 1 1 1

4482 COLEMAN GYM 22456 1

4555 SIQ 28602 1 1 1

4580 MAIN POST CHAPEL 22600 1 1

4600 EDUCATION CTR 38448 1 1

4679 LIBRARY 15200 1 1 1

4712 MINI MALL 59428 2 1 1

5432 HHC 193D 3730 1 1

5450 STROM THURMOND BLDG 83104 1 1 1 1

5460 CHAP LIFE CENTER 3500 1 1

5475 TROOP PX 6105 1 1

5483 CID 7,745 1

5499 DES 33473 1 1 1

5615 NEC 19663 1 1 1 1

5650 Popeyes 4200 1 1 1 1 5669 Auto craft 13164 1

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

Ft Wet Sprinkler

System

Dry Sprinkler System

Pre-action Sprinkler System

DRY Chem Sprinkler System

Wet Chem

Sprinkler System

Clean Agent

System

Fire Alarm

Control Panel

Mass Notification System/Com municator 5670 Burger King 5,190 1 3 1 1

5671 RECYCLE CENTER 5000 1 1 1

5700 NCO CLUB 37200 1 1 1 1

5705 PIERCE TERR ELEM 1 1 1 1

5900 CC PINKNEY 1 1 1

5984/5985 SPORT FIELD HOUSE 2,520 1 1

6100 SKIES 5000 1 1 1

6510 CAC 53722 1 1 1 1

6511 WATER PARK 300 1 1 1

7376 1,752 1 1

7533 EOC 7987 1 1

7540 NCCA 29656 1 1 1

7541 NCCA 4774 1 1

7542 NCCA 5248 1 1

9400 BDE CLASSROOMS 4050 1 1

9405 FD ANNEX 9453 1 1

9470 CEP4 11000 1 1 1

9475 BDE BLDG 9000 1 1

9477 HHC 5239 1 1

9810 ACS/MWR 37310 1 1

10110 USACHS STORAGE BAYS 7,500 1 1

10440 TROOP PX 12000 1 1

12020 NEC Vault 1 1 1 12500 Bingo 7,816 1 1 1 1

12501 CLS 5000 1 1 1

12600 LRC 4960 1 1 1 1

12650 LRC/OLD TASC 42000 1 1 1

D0058 FOB 2,200 1 1 1

D0060 FOB 3,500 1 1

E3900 HILTON FLD BALL PARK 2,500 1 1

F7435 DIXIE RD 4,500 1 1

F7436 DIXIE RD 3,780 1

F7437 DIXIE RD 3,600 1

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

Ft Wet Sprinkler

System

Dry Sprinkler System

Pre-action Sprinkler System

DRY Chem Sprinkler System

Wet Chem

Sprinkler System

Clean Agent

System

Fire Alarm

Control Panel

Mass Notification System/Com municator

F7904HQ RANGE OPS 1,711 1 1

F7905 Rng Ops Office 4,240 1 1 G2169 Alpine Lodge 3,800 1 1 G2175 Skinning Shed 2,000 1

G7575 RANGE 10 OFFICE 800 1

K5510 ASP 1,200 1 1

K5531 ASP 1,008 1 1

N7500 ROLL OVER TRN 4,655 1 1 1

N7662 Camden Range 2,000 1 1 N7665 HQ Convoy Live fire 2,000 1 1

2288298 58 12 4 10 14 2 139 118

REMOVED

4416 DOZIER HOUSE 3,200 1

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

TECHNICAL EXHIBIT 4 ESTIMATED WORKLOAD DATA

Draft

Work Statement. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Applicable Publications and Directives

1. Unified Facilities Criteria 3-601-02 current addition

2. Unified Facilities Criteria 3-600-01 current addition

3. National Fire Protection Agency Life Safety Code 101 current addition

4. International Building Code current addition

5. Army AR 420-1 Chapter 25

6. DoDI 6055.06

7. Fire Pump ITM IAW Table 2-16

8. Preaction System ITM IAW Table 2-5

9. Stand Pipes ITM IAW table 2-13

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data Fire

Systems ITM

7.4 Attachment 4/Technical Exhibit 4 – Estimated Workload Data Hood Cleaning

7.5 Attachment 5/Technical Exhibit 5 - Fort Jackson Vetting Policy

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

0BStandard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS#1

Effective Fire Systems Inspection and Repair

Contractor controls Fire Systems Inspection and Repair to the standards specified in the PWS 100% of the time.

Zero deviation from standard

100% Inspection

PRS#2

Submit all Documents required by PWS as listed in Technical Exhibit 3 and 4

100% of all documents listed in TE 3 and 4 are submitted to the COR

Zero deviation from standard

PRS#3

Submission of reports

Contractor submits reports timely and accurate 95% of the time

95% deviation from standard

PRS #4

All Contractor personnel shall maintain the qualifications specified in the PWS Paragraph 1.6.10 Special Qualifications

Inspector personnel will be certified in the categories as stated in PWS para 1.6.10

Zero deviation from standard

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Contractor Quality Control Plan PWS Para 1.6.

Within 30 days of contract award

Electronic file by e-mail as an MS Word or Excel spreadsheet Attachment.

COR and Contracting Officer

AT Level I training certificates within 15 days after contract start; within 15 days after new employee start.

Includes all contract and sub-contract employees. Para 1.6.7.1

Within 15 days of contract start/within 15 days of new employee start.

1 per contract or subcontract employee

Electronically/MS Word

COR and Contracting Officer iWatch Training completed within 15 days of contract award;

within 15 days of new employee start. Includes all contract and sub-contract employees. Para 1.6.7.2

Within 15 days of contract start/within 15 days of new employee start.

1 statement that all employees have been briefed

Electronically/MS word

COR and Contracting Officer

OPSEC Training Certification within 30 days of contract start.

Contract employees only.

ANNUAL

REQUIRE-

MENT. Para 1.6.7.3

Within 30 days of contract start.

Annually thereafter

1 certificate per contract employee.

Electronically COR and Contracting Officer

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TECHNICAL EXHIBIT 5

Fort Jackson Contractor Vetting Policy

1. References:

a. DoDI 2000.16 Standard 18. DoD Antiterrorism (AT) Standards.

b. AR 535-13 Antiterrorism, 11 September 2008.

c. Directive-Type Memorandum (DTM) 09-012, “Interim Policy Guidance for DoD Physical Access Control.

d. Immigration and Nationality Act. SEC 274A – Unlawful Employment of Aliens.

2. Purpose: this policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorize a DoD Common Access Card (CAC). In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation. This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

3. Policy:

a. All contractors on Fort Jackson will be badge under the Contractor Verification System (CVS) program (using a CAC badge) or under the DES Standardized Contractor ID vetting program. Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home can receive a temporary badge under the DES Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting Office supervisor using the Excel Spreadsheet sample format (enclosure 1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure 4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued. If no e-mail address is listed for the prime contractor, the COR will be notified.

(4) Maintain a current list of all prime and subcontractors currently performing work on Fort Jackson.

(5) Provide a fixed site vetting processing capability located in Bldg 4394.

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d. Contractors.

(1) All prime contractors must provide a letter requesting contactor badges

(enclosure 3 & 4) signed by a designated representative from the company listing all employees who require access to Fort Jackson. A separate letter will be submitted for each sub contractor. The letters will be provided to the Government Contracting Officer (COR) of their contract that is responsible for providing this information to the DES Vetting Office. Requested contract data is to be e-mailed to David Hawkins, CMB, Eng.

Div., DPW FJ with a cover sheet indicating it was sent from the COR. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check. Badge request will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their badge within ninety days.

(2) The contractor is responsible for collecting badges from employees and returning those to the DES Vetting Office once the employee ceases to work on the contract. The contractor will notify the DES Vetting Office when a badge is lost or cannot be recovered from the employee. In the event a badge is lost, the prime contractor will provide a request for replacement badge (enclosure 5) to the DES Vetting Office by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the badge and provide a document of his efforts to the COR and the Vetting Office.

(3) It is the contractor’s responsibility to provide arm bands or other special means to display ID badge so that the badge would not interfere with safety or the performance of duty.

(4…