PWS (AUG 22)_13 July 26.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

POST WIDE FIRE SYSTEMS INSPECTION, TESTING, AND REPAIR GREASE DUCTS,

HOODS CLEANING AND FIRE SUPPRESSION

FORT JACKSON, SC

13 MAY 2026

Part 1 General Information

1. General: This is a non-personal service contract to provide Fire Systems Inspections, Testing and Repairm and includes repair and cleaning of hood systems noted on a separate Technical Exhibit (TE) below. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fire Systems Inspection, Testing and Repair and Ducts and Hoods Cleaning as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Federal regulations, DoD UFC 3-601-02, and National Fire Protection Association (NFPA) codes strictly require recurring inspection, testing, maintenance (ITM), and repair of all life safety infrastructure. As a critical Department of the Army Training Installation, Fort Jackson relies on these systems to protect service members, civilians, contractors, and government property. Ensuring fully functional fire protection systems is vital to maintaining uninterrupted training operations and overall installation readiness.

1.3 Scope: The intent of this contract is to provide Fort Jackson with high quality, consistent inspection, testing and repair program for all fire alarm protecting systems, water-based fire protection systems, and special agent systems that provides complete, efficient, reliable, and safe operation, as designed, and complies with the latest published Unified Facilities Code 3- 601-02, applicable National Fire Codes, manufacturer’s recommendations, and other recognized industry standards when the work is being performed. Grease ducts must be in compliance with NFPA 96 as well as all other applicable buildings and fire codes. Cleaning frequencies are specified for each facility in TE 4. Compliance must be proven through certificates issued by the cleaning and maintenance contractors. Purpose-designed fire suppression systems inside the hoods must also be routinely maintained. Proper cleaning must be enabled through the use of approved, fire-resistant access panels.

1.4 Objectives: The objective of this contract is to maintain operational facility Fire Systems through a continuous inspection, testing and repair schedule throughout identified facilities on Fort Jackson, SC.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor shall develop, implement, and maintain an effective Quality Control Plan to ensure all services comply with this PWS. The QCP serves as the contractor’s primary mechanism to identity, prevent, and correct defective services, and must – at a minimum – address all areas identified in the Performance Requirements Summary (PRS). Within 30 days of contract award, the contractor shall submit the QCP to the Contracting Officer (KO) for review and written approval. Any subsequent changes to the approved QCP also require the KO’s written approval.

1.5.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: Subject to the exception in Section 1.5.4.1, the contractor shall perform services between 0730 and 1630, Monday through Friday, excluding Federak Holidays and Government- directed facility closures due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall maintain an adequate, stable, and continuous workforece to ensure the uninterrupted execution of all tasks defined in this PWS. Additionally, due to mission requirements, some dining facilities and kitchen hood systems must be tested after the kitchens have closed, between the hours of 1900 and 0500.

1.5.4.1 The contractor shall schedule and execute all work to minimize interference with normal Government operations and mission requirements. Specifically, the contractor shall coordinate the testing and temporary disabling of audio-visual alarm devices to reduce noise and visual disturbance for building occupants. When interfence is unavoiable, the contractor shall take all necessary measures to mitigate the impact of equipment downtime, interrupted service, and general disruption to personnel.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Fort Jackson, SC.

1.6 Security Requirements: The contractor performing work under this contract must have a clean local background check at time of the proposal’s submission and must maintain the level of security required for the life of the contract.

1.6.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements (see TE 5).

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.2 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

C.1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized people. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

C.1.8 Special Qualifications: The contractor personnel shall establish and maintain National Institute for Certified Engineering Technologies (NICET) in the following areas: at least one (1) Fire Protection Systems Level IV, Inspection and Testing of water Based Systems Level III, Special Hazards Suppression Systems Level III and ITM. The contractor is responsible for ensuring all employees possess and maintain current factory training certification on the multiple brands/models of Fire Systems during the execution of this contract. A lower-level employee may perform inspection and testing tasks under the supervision of properly certified employees. Example: An apprentice may perform fire alarm inspections if under the supervision of NICET Fire Protection Level III or IV employee. The contractor is responsible for ensuring at minimum one employee possesses and maintains current certification during the execution of this contract.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with RFO FAR Subpart 42.3. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the

Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent shall be provided in writing to the Contracting Officer.The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 – 1630, Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.14 Required Training: The following provides information on training requirements.

1.14.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 15 calendar days after contract award date. The Contractor shall submit certificates of completion (Deliverable #2) for each affected Contractor employee and subcontractor employee to the COR within 15 calendar days after completion of this training and within 15 calendar days of new employees commending performance under this contract.

AT Level I awareness training is available at https://jkodirect.jten.mil. This training shall be at no additional cost to the Government.

1.14.2 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of contract award. All contractor employees must complete annual OPSEC awareness training. This is an annual requirement for all contractor employees. Training can be accessed on line at the following link:

https://jkodirect.jten.mil/. The course number is EUC-ECJ6-110-N-LB. This training shall be at no additional cost to the Government.

1.14.3 iWatch Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days after the contract is awarded and within 15 calendar days after new employees commence contract performance, with the results reported to the COR within 15 calendar days after the contract is awarded and within 15 calendar days after new employees commence contract performance. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx https://jkodirect.jten.mil/ https://jkodirect.jten.mil/ http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Performance Work Statement (PWS) – a statement of work for performance-based acquisition that describes the required results in clear, specific and objective terms with measurable outcomes.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification

IGCE Independent Government Cost Estimate IT Information Technology KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide assistance with accessing buildings and correspondence with building representatives. Government will assure that building coordinators/or managers are aware of testing and inspection being conducted on scheduled dates and times provided by Contractor.

3.2 Facilities: The Government will not provide any facilities for the performance of this contract.

3.3 Utilities: The Government will provide limited utility services, specifically water and electricity, within the buildings undergoing inspection solely to support the Contractor’s required testing and inspection activities. Electrical power shall be provided via existing accessible outlets to operate the Contractor’s tools and testing equipment. Additionally, water shall be made available through accessible sinks and washrooms strictly for the purpose of cleaning equipment and Contractor cleanup. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: The Government will not provide any equipment for the performance of this contract.

3.5 Special Tooling and Test Equipment: N/A

3.6 Materials: The Government will provide any available as-built drawings for buildings fire alarm or sprinkler systems if available.

3.7 Training: The Government will provide the following training: N/A

3.8 Common Access Cards (CAC): N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor shall provide any materials required to complete the tasks of this contract (i.e. ladders, scaffolding, hand tools, or power tools).

4.4 Vehicles and Equipment: The Contractor shall provide all testing equipment to complete the tasks of this contract. Contractor will be responsible for assuring that all testing equipment is properly calibrated to manufacture or industry standards.

4.5 Background Checks): N/A

PART 5

SPECIFIC TASKS

C.5.1 Basic Services: The Contractor shall provide services for testing all fire alarm systems, an accessory to include and not limited to Mass Notification System (MNS) Monaco Notification system, water or dry-based sprinkler systems, fire hydrants, special agent suppression systems, grease ducts, hoods, fire clean and repair suppressions systems, exit lights and emergency lights, etc., per latest version/publication of UFC 3-601-02 and NFPA 96.

After all inspections and testing, the contractor will immediately notify the COR for any conditions identified that result or create a system impairment. Regardless of reporting system or format, all discrepancies to be reported SHALL be annotated in an executive summary of the inspection report. The Contractor shall provide the Government/COR with any recommended repairs which must include a cost estimate within forty-eight (48) hours of inspections. The cost estimate is not for the purpose of authorizing repair work to the Contractor.

C.5.1.1 In the event of a conflict between NFPA standards and UFC 3-601, UFC 3-601 shall take precedence. The COR must be notified and provide written concurrence prior to implementing any actions affecting the tasking.

C.5.2 Tasks: Tasks consist of the following:

C.5.2.1 Delivery & Set up. The contractor shall perform a site survey within 15 days of contract award.

C.5.2.2 Fire Alarm Systems and Fire Alarm Transmitters

C.5.2.2.1 Annual Inspections and Testing: The Contractor shall perform all annual inspection, testing, and maintenance (ITM) tasks identified in UFC 3-601-02, Table 2-1, for all facilities listed in TE 3. To minimize facility disruption, the Contractor shall dedicate one (1) designated week per month during the Period of Performance (PoP) exclusively to performing these annual inspections. The Contractor shall establish and maintain a Master Inspection Schedule designating a specific number of facilities to be inspected during each dedicated week, ensuring that 100% of the annual ITM requirements for all listed facilities are fully completed prior to the expiration of the PoP.

C.5.2.2.2 2-Year Inspections and Testings: The Contractor shall perform all two-year frequency ITM tasks identified in UFC 3-601-02, Table 2-1, for the specific facilities designated as due within TE 3, with the exception of physical device removal. Any devices eligible for removal under the criteria of UFC 3-600-01 shall not be removed by the Contractor but shall instead be identified and reported to the Government. The Contractor shall establish a schedule to execute these biennial tasks during one (1) designated week per month during the PoP, ensuring that 100% of the required biennial ITM tasks for the designated facilities are completed and documented prior to the end of the PoP.

C.5.2.2.3 5-Year Inspections and Testings: The Contractor shall perform all five-year frequency ITM tasks identified in UFC 3-601-02, Table 2-1, for all facilities designed as due within TE 3, with the exception of physical device removal. In alignment with UFC 3-600-01 criteria, the Contractor shall not perform physical device removals; instead, the Contractor shall identify, document, and report all candidate devices eligible for removal to the Government. To ensure structured execution, the Contractor shall establish a schedule to perform these five-year ITM tasks during one (1) designated week per month during the PoP.

The Contractor shall ensure that 100% of the five-year ITM requirements for the designated facilities are fully completed and documented in accordance with (IAW) Table 2-1 prior to the expiration of the PoP.

C.5.2.3 Wet Pipe Sprinkler Systems

C.5.2.3.1 Annual Inspections and Testings: The Contractor shall perform all annual inspection and testing tasks identified in UFC 3-601-02, Table 2-2, for all facilities listed in TE 3 equipped with sprinkler systems; however, the Contractor shall exclude all monthly tasks identified in Table 2-2 from this scope of work. To minimize facility disruption, the Contractor shall dedicate one (1) designated week per month during the PoP exclusively to performing these annual sprinkler inspections. The Contractor shall establish and maintain a schedule designating a specific number of facilities to be inspected during each dedicated week, ensuring that 100% of the annual ITM requirements for all listed facilities with sprinkler systems are fully completed prior to the expiration of the PoP. In the event that the Contractor identifies any condition that results in, or creates, a system impairment, the Contractor shall immediately notify the COR.

C.5.2.4 Forward Flow Test

C.5.2.4.1 The Contractor shall perform a forward flow test of the backflow prevention assembly for all facilities listed in TE 3 equipped with a sprinkler system. All testing shall be conducted at system flow demand, including all applicable hose streams, in strict accordance with NFPA 13 standards. The Contractor shall provide all equipment, instruments, and safety support necessary to conduct a complete and safe forward flow test, to include: 2.5-inch diameter hoses, playpipe nozzles or flow diffusers, calibrated pressure gauges, and pitot tube gauges.

The Contractor shall safely secure all hoses and nozzles during testing operations. At system demand flow, the Contractor shall record the pressure readings and pressure drop (friction loss) across each assembly. Following the completion of the testing, the Contractor shall deliver a comprehensive report to the COR listing the upstream and downstream pressure readings, total pressure drops, and the system test flow rate determined during preliminary testing. The report must compare the recorded pressure drops against both the manufacturer’s specification data and the readings observed during final inspections and tests. The Contractor shall ensure that 100% of the forward flow tests for all listed facilities with sprinkler systems are fully completed, documented, and submitted prior to the expiration of the PoP.

C.5.2.4.2 2-Year Inspections and Testing: The Contractor shall perform all two-year frequency inspection and testing tasks identified in UFC 3-601-02, Table 2-2, for all facilities listed in TE 3 equipped with sprinkler systems that are designated as due. To ensure structured execution, the Contractor shall establish a schedule to perform these biennial tasks during one (1) designated week per month during the PoP. The Contractor shall ensure that 100% of the two-year ITM requirements for the designated facilities are fully completed and documented IAW Table 2-2 prior to the expiration of the PoP.

C.5.2.4.3 5-Year Inspections and Testings: The Contractor shall perform all five-year frequency inspection and testing tasks identified in UFC 3-601-02, Table 2-1 and Table 2-2, for all designated facilities listed in Technical Exhibit 3 that are due for such services. To ensure structured execution, the Contractor shall establish and maintain a schedule to perform these five-year ITM tasks during one (1) designated week per month during the PoP. The Contractor shall ensure that 100% of the five-year ITM requirements outlined in both Table 2-1 for the designated facilities are fully completed and documented prior to the expiration of the PoP. In the event that the Contractor identifies any condition that results in, or creates, a system impairment, the Contractor shall immediately notify the COR.

C.5.2.4.4 The Contractor shall exclude all 10-year, 20-year, and 50-year frequency inspection and testing tasks identified in UFC 3-601-02, Table 2-2, from this scope of work. These multi-year frequency tasks will be performed directly by the Government, either utilizing in-house personnel or under a separate contract. However, the Contractor shall identify, list, and document all sprinkler systems within the serviced facilities that are due or will become due for 10-year, 20-year, or 50-year ITM during the PoP. This complete inventory list shall be submitted to the COR.

C.5.2.5 Dry Pipe Automatic Sprinkler Systems

C.5.2.5.1 Contractor will exclude the monthly tasks identified in UFC 3-601-02, Table 2-3.

Note: The Government does not have an inventory separating wet and dry sprinkler systems.

C.5.2.5.2 Annual Inspections and Testings: The Contractor shall perform all annual inspection and testing tasks identified in UFC 3-601-02, Table 2-3, on all facilities equipped with sprinkler systems listed in TE 3. To support coordination, the Contractor shall dedicate one (1) week per month to perform these annual inspections. The Contractor shall establish and maintain a monthly schedule distributing a designated number of facilities for inspection during each dedicated week throughout the PoP. By the expiration of the PoP, the Contractor shall ensure 100% completion of all annual testing and inspection requirements of Table 2-3 for all listed facilities. Additionally, the Contractor shall immediately notify the COR of any identified conditions that result in, or create, a system impairment.

C.5.2.5.3 2-Year Inspections and Testings: The Contractor shall perform all two-year frequency inspection and testing tasks identified in YFC 3-601-02, Table 2-3, on all facilities due for such requirements as listed in TE 3. To optimize scheduling, the Contractor shall dedicate one (1) week per month to conduct these two-year inspections. The Contractor shall establish and maintain an execution schedule designating specific facilities for inspection during each dedicated week throughout the contract’s PoP. By the expiration of the PoP, the Contractor shall ensure 100% completion of all two-year ITM requirements of Table 2-3 for all designated facilities. Additionally, the Contractor shall immediately notify the COR of any identified conditions that result in, or create, a system impairment.

C.5.2.5.4 5-Year Inspections and Testings: The Contractor shall perform all five-year frequency inspection and testing tasks identified in UFC 3-601-02, Table 2-3, on all facilities due for such requirement as listed in TE 3. To optimize scheduling, the Contractor shall dedicate one (1) week per month to conduct these five-year inspections. The Contractor shall establish and maintain an execution schedule designating specific facilities for inspection during each dedicated week throughout the contract’s PoP. By the expiration of the PoP, the Contractor shall ensure 100% completion of all five-year ITM requirements of Table 2-3 for all designated facilities.

C.5.2.5.5 The Contractor shall not perform any of the 10-year, 20-year, or 50-year frequency inspection and testing tasks identified in UFC 3-601-02, Table 2-3. Instead, the Contractor shall identify and document all systems due or found to require these specific high-frequency tasks, and submit this list to the COR. The Government reserves the right to perform these excluded tasks using in-house personnel or through a separate contract.

C.5.2.6 Wet Systems

C.5.2.6.1 Fort Jackson Training Center inventory currently contains eighteen (18) wet chemical fire suppression systems. The Contractor shall develop and submit an execution schedule, subject to the approval of the Government and the customer, to complete all semiannual and annual inspection and testing tasks identified in UFC 3-601-02, Table 2-19, for all inventory systems. The Contractor shall ensure 100% completion of all designated semiannual and annual ITM requirements within the contract’s PoP. Additionally, the Contractor shall immediately notify the COR of any identified conditions that result in, or create, a system impairment.

C.5.2.6.2 The Contractor shall identify and document all systems with storage tanks requiring hydrostatic testing and submit a detailed list of these systems to the COR. The actual performance of hydrostatic testing is excluded from this contract. The Government reserves the right to address and perform all identified hydrostatic testing requirements using either in-house personnel or through a separate contract vehicle.

C.5.2.7 Clean Agent Systems

C.5.2.7.1 Annual Inspection and Testing: The Fort Jackson Training Center inventory currently contains five (5) FM 200 Clean Agent Fire Suppression Systems. The Contractor shall perform all annual inspection and testing tasks identified in UFC 3-601-02, Table 2-21, for all inventory systems. The Contractor shall immediately notify the COR of any identified conditions that result in, or create, a system impairment. For any recommended repairs identified during inspections, the Contractor shall submit a detailed report and a corresponding cost estimate to the COR within forty-eight (48) hours of completing the inspection. The submission of this cost estimate is for Government planning purposes only and shall not be construed as an authorization or contract modification to perform the recommended repair work.

C.5.2.7.2 2-Year Inspection and Testing: The Contractor shall perform 2-year inspection tasks on Table 2-21 on all systems

5.2.7.3 5-Year Inspection and Testing: The Contractor shall perform 5-year inspection tasks on Table 2-21 on all systems.

C.5.2.7.4 The Contractor shall strictly adhere to the approved inspection schedule submitted to the Government, which shall be developed and executed IAW UFC 3-601-02 and all applicable NFPA standards.

C.5.2.8 Hood Systems Cleaning and Repair

C.5.2.8.1 The Contractor shall remove all oily sludge, grease, dirt, and other foreign substances from all surfaces of all hoods, grease removal devices, fans, ducts, and other appurtenances for all systems within the facilities listed in TE 3. When required to facilitate thorough cleaning of the ductwork, the Contractor shall cut necessary access openings. Upon completion of the cleaning operations, the Contractor shall seal and secure these openings by installing access panels. All installed access panels shall be sealed with non-combustible material and secured tightly with screws. The Contractor shall not use flammable solvents or other flammable cleaning aids at any time during the execution of these services.

C.5.2.8.2 Prior to initiating any cleaning operations, the Contractor shall inspect the hood and exhaust system, identifying and documenting any pre-existing deficiencies in a written record.

At the commencement of the cleaning process, the Contractor shall protect, tag out, lock, pin, cover, and seal all electrical switches, detection devices, and system components as necessary to prevent damage or premature activation. Upon completion of the cleaning procedures, the Contractor shall ensure that qualified personnel return all electrical switches, detection devices, and system components to a fully operable state. Additionally, the Contractor shall fully restore the physical integrity of the system by replacing all cover plates, properly positioning dampers and diffusers for correct airflow, replacing any missing screws, and fully resealing the ducts. Finally, the Contractor shall securely fasten the fan base to the ductwork curb system using screws.

C.5.2.8.3 Cleaning Chemicals: Care shall be taken not to apply cleaning chemicals of fusible links or other detection devices of the automatic extinguishing system.

C.5.2.8.4 Pilot Lights: The Contractor, prior to cleaning, shall extinguish pilot lights and relight pilot lights upon completion of work.

C.5.2.8.5 After-hours Inspection: The Contractor shall contact the COR for approval prior to performing any work outside of normal duty hours. The Contractor shall notify the COR immediately before commencing after-hours operations and immediately upon the completion of work within each designated facility.

C.5.2.8.6 Inspection: The Contractor shall inspect the entire over system to include grease removal devices, exhaust duct systems, fans, and fire suppression systems following the cleaning process IAW NFPA 96-2024 or latest version.

C.5.2.8.7 Service Completion, Clean-up, and Closeout: Upon completion of each system inspection and testing event, the Contractor shall submit a professional, comprehensive report to the COR in either a professionally printed format or electronically submitted to the Government. The report shall include a complete inventory of all systems and components tested, the specific technical and regulatory standards under which the testing was performed, a definitive determination of whether each system is compliant or non-compliant, and a detailed list of any recommendations.

C.5.2.9 Miscellaneous Repairs: The Contractor shall, at no additional cost to the Government, perform all minor repairs to systems encountered during monthly, annual, two-year, or five-year inspections, as the cost for these repairs shall be incorporated into the Contractor’s firm-fixed contract pricing. Minor repairs shall include, but are not limited to, the replacement of defective detectors, pull stations, batteries, sprinkler heads, gauges, and individual modules. A “minor repair” is defined as any single, independent repair event with an estimated cost of $500.00 or less. For the purpose of this contract, multiple minor repairs identified within the same facility shall be treated as individual, independent repair actions; for example, if three (3) individual sprinkler heads require replacement within a single facility, and each individual replacement cost is $500.00 or less, the Contractor shall perform all three (3) replacements at no additional cost to the Government. This example should be used for any other “minor repairs”, and its interpretation should be broadly read in the government’s favor.

C.5.2.9.1 These repairs include, but are not limited to, the replacement or correction of defective items such as:

- Fire alarm detectors (smoke, heat, etc.)

- Manual pull stations

- System batteries

- Fire sprinkler heads

- Pressure gauges

- Individual system modules (e.g., monitor, control, relay modules)

- Other minor items necessary to ensure system functionality and compliance. The

Government shall not be invoiced for, not provide additional compensation for, any work classified as a minor repair under this section. Such repairs are not performed for “free” but are considered an integral part of the services for which the Contractor’s pricing was supplied, relied upon, and accepted by the Government at the time of contract award.

C.5.2.10 Significant Repairs. For any system component defects identified during contract inspections where the estimated cost of parts and labor exceeds $500.00, the Contractor shall submit a detailed proposal to make major repairs and/or replacement. Major repairs include, but are not limited to, fire alarm control panels, power supplies, relay control switches, transmitter devices, and system rewiring. The Contractor shall submit this proposal within five

(5) business days of defect identification. Upon written authorization and approval of the proposal by the Government, the Contractor shall complete the authorized repairs within thirty

(30) calendar days. The Contractor shall submit the corresponding invoice to the COR within five (5) business days of work completion. All approved major repairs and replacement shall be billed against the dedicated Repairs-Parts & Supplies Contract Line-Item Number (CLIN).

C.5.2.10.1 The contractor shall identify any conditions that are not corrected during ITM that require maintenance or repair and classify the conditions as follows:

(a) Non-Critical Deficiency: A deficiency that does not have a material effect on the ability of the fire protection system or unit to function in the event of a fire, but correction is needed to meet the requirements of this standard or for the proper inspection, testing, and maintenance of the system or unit.

(b) Critical Deficiencies: A deficiency that, if not corrected, can have a material effect on the ability of the fire protection system or unit to function as intended in the event of a fire.

(c) Impairments: A condition where a fire protection system or unit or portion thereof is out of order, and the condition can result in the fire protection system or unit not functioning in the event of a fire.

C.5.2.10.2 The Contractor shall immediately notify the COR of any critical deficiency or impairment identified during the ITM of any fire protection system. Furthermore, if any system is going to be in a condition that poses an immediate risk to life, health, or safety, the Contractor shall immediately report the hazard to both the KO and the COR. This emergency notification shall be conducted via both telephone and email, specifically detailing the nature of the condition and why the system constitutes an immediate risk.