PWS - W911QX26QA081.pdf

PERFORMANCE WORK STATEMENT (PWS)

PREVENTATIVE MAINTENANCE AND REPAIR SERVICES

HOISTING/LIFTING EQUIPMENT

U.S. ARMY RESEARCH LABORATORY (ARL),

ADELPHI LABORATORY CENTER (ALC), ABERDEEN PROVING GROUND (APG)

AND GRACES QUARTERS (GQ), MD

C.1. BACKGROUND

C. 1.1. The Army Research Laboratory (ARL) of the Combat Capabilities Development Command (DEVCOM) is the Army's corporate, or central, laboratory. Its diverse assortment of unique facilities and dedicated workforce of Government and private sector partners make up the largest source of world-class integrated research and analysis in the Army. The mission of ARL is to “Provide innovative science, technology, and analyses to enable full spectrum operations.” The ARL provides the technological underpinning to the systems being developed by ARL’s customers and perform research that shall result in new product lines and technology breakthroughs to ensure the Army’s technological superiority. ARL’s vision is to be America's Laboratory for the Army: Many Minds, Many Capabilities, and Single Focus on the Soldier:

C.1.1.1. Acknowledged for scientific, technical and analytical excellence.

C.1.1.2. Recognized as the bridge between the scientific & technical community and the Army.

C.1.1.3. Leader in providing innovative solutions for the current and future Army.

C.2. OBJECTIVES

C.2.1. The Contractor shall furnish all labor, materials, tools, equipment, weights, transportation of weights, and supervision to perform on-site inspections, repairs, and load testing of the hoisting/lifting equipment at the Adelphi (ALC), MD, Aberdeen Proving Ground (APG), MD and Graces Quarters (GQ) located in Middle River, MD, see “Attachment 1- Equipment List” for the list of items.

C.3. ACRONYMS/DEFINITIONS

C.3.1. Contract Line Item Number (CLIN): The numerical number assigned to a controlled account.

C.3.2. Contracting Officer (KO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

C.3.3. Contracting Officer Representative (COR): The COR shall act as the daily Government Point of Contact (POC) for the Contractor to obtain authorizations for repairs, moving of equipment, and so forth. The COR is not authorized to modify or terminate the contract nor obligate the Government.

C.3.4. On-Site: Location of equipment’s utilization, i.e. experimental facilities.

C.3.5. Repair Service Call: A request to service equipment due to a malfunction.

C.3.6. Repair: Accomplishes the operations required to restore equipment to serviceable condition.

C.4. REQUIREMENTS

C.4.1. The Contractor shall furnish all labor, materials, tools, equipment, weights, transportation of weights, and supervision to perform on-site inspections, repairs, functional test and/or load testing as required of the hoisting equipment/lifting devices for the items in Attachment 1 located at ALC, APG, and GQ.

C.4.2. The Contractor shall perform all hoisting/lifting equipment services in accordance with (IAW) all applicable technical manuals, and manufacturer’s procedures and recommendations to include load testing, and functional testing of equipment IAW Technical Bulletin (TB) 43-0142 and repair, or replacement of defective parts and components IAW individual operator or specific equipment repair manual. The Contractor shall be required to comply with all applicable environmental protection regulations (see paragraph C.4.25. Environmental Protection).

C.4.3. The Contractor shall commence work on the inspection and any required load testing, and functional testing of the hoisting/lifting equipment IAW TB 43-0142 no later than (NLT) 30 calendar days after award of the contract. The Contractor shall coordinate with the COR to prepare and provide a work schedule to the Technical Point of Contact (TPOC) 14 calendar days prior to commencement of work, to show when and where work shall be accomplished (see paragraph C.4.15).

C.4.4. The Contractor shall contact the COR at least 72 hours prior to commencement of work. This is required to ensure that the contractor staff has provided all of the necessary documentation for entrance onto the installation.

C.4.5. Points of Contact (POC) – The Contractor shall provide the COR with a primary and alternate designated POC for service requests during normal business hours (7:00am – 4:00pm EST), Monday through Friday (excluding holidays).

C.4.5.1. The Contractor shall leave a message if contact cannot be made by the COR within one (1) hour. The Contractor shall contact the COR within two (2) hours unless the close of business (4:00 pm EST) does not allow for this, in which the Contractor shall contact the COR no more than two (2) hours from the beginning of the next Government business day (7:00 am EST).

C.4.6. Repair/Service Request – The Contractor shall make available to the COR the status of any or all repair work in progress upon request. All service/repairs with an estimated cost equal to or greater than $10,000.00 require written cost estimates to be provided to the COR and processed as follows:

C.4.6.1. The Contractor shall provide the cost estimate to the COR within ten (10) business days (weekends and Federal holidays excluded) from the date the equipment was assessed.

C.4.6.2. The Contractor shall provide the cost broken out by category for labor, repair parts, and any other associated costs.

C.4.6.2.1. Labor: The Contractor shall provide the estimated hours and cost for labor.

C.4.6.2.2. Repair Parts: The Contractor shall provide a list of parts and associated cost.

C.4.6.2.3. The Contractor shall not commence any work, or order necessary parts without written concurrence from the COR.

C.4.6.2.4. All parts removed shall be made available for inspection upon request by the COR prior to disposal by the Contractor. See Paragraph C.6. Documentation for documentation and record keeping requirements.

C.4.7. Service Completion – Upon KO approval of the estimated repair cost, the Contractor shall complete service/repairs as follows:

C.4.7.1. Ordering parts required: Within five (5) business days (weekends and Federal holidays excluded) of receiving the necessary parts from the supplier repairs/service shall be completed.

C.4.7.1.1. The Contractor shall use the most efficient method of shipping to complete service/repair taking into account cost of shipping and necessity of equipment. The Contractor shall ask the COR if the repair is considered urgent.

C.4.7.1.2. Parts on hand: When it is not necessary to order parts, the repairs/service shall be completed within two (2) business days (weekend and Federal holidays excluded).

C.4.8. Cause of Failure – If the Contractor’s personnel are unable to determine the cause of equipment failure within five (5) business days (weekends and Federal holidays excluded), and unable to make the equipment operational, the Contractor shall be required to obtain additional assistance, either in the form of “specialist” Contractor personnel, or authorized manufacturer personnel for resolution of the problem.

Equipment shall be made operable to the original equipment manufacturer manual.

C.4.8.1. If repairs cannot be accomplished within the period of time prescribed in Paragraph C.4.7.1.2, the Contractor shall provide written notice to the COR within five

(5) business days from the scheduled completion. The notice shall include the details explaining why the Contractor personnel were unable to complete the work within the prescribed time and the date the work was required to be completed.

C.4.8.2. If the Contractor is unable to complete the work within 14 calendar days, the COR shall determine if the Contractor shall supply rental units at fair market rates.

Backup documentation such as actual invoices for any equipment rental shall be submitted by the Contractor at invoice submission.

C.4.9. Unsatisfactory Performance –The Contractor shall begin correcting unsatisfactory work as soon as possible, but not later than three (3) business days following notification if the work is found to be unsatisfactory by the COR and not IAW the requirements of this contract. Rework or corrective work shall be performed at the expense of the Contractor and shall not be billable to the Government.

C.4.10. Inspections – The Contractor shall perform and document functional inspections and load testing of hoisting/lifting equipment in compliance with all applicable standards including but) not limited to Occupational Safety and Health Administration (OSHA) Standards (https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.179) and (https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.251), American National Standards Institute (ANSI) Standards, American Society of Mechanical Engineers (ASME) B30 series standards, as required by 29 Code of Federal Regulations (CFR) 1910.179 and U.S. Army TB 43-0142. The Contractor shall complete DA 2404 (Attachment 5) Lifting Device Inspection Maintenance Worksheet on each piece of equipment that is inspected and lift tested.

C.4.10.1. The Contractor shall be responsible for labor, travel, tools, equipment, forms, and expertise necessary to perform a detailed inspection of facility lifting devices.

Inspections shall include checking hydraulic fluid levels, hydraulic cylinder, reservoir, valves, pumps, hoses and fittings, and seals. Inspecting electrical systems, wiring, battery, indicators, and control switches. Inspecting supportive structure, handle, wheels/rollers, frame/forks, bolts & nuts, bearings, lubrication, and brakes. The Contractor shall also inspect chain/wire ropes for cracks, twisting, destruction, corrosion, and excessive wear. Slings shall be checked for acid burns, melting, charring, snags, punctures, tears, worn or broken stitches, eyes, D-ring, hooks, and capacity markings.

C.4.10.2. The Contractor shall document all inspections and load tests on appropriate certification work sheet forms (Attachment 5 – DA Form 2404).

C.4.10.3. The Contractor shall ensure that an inspection certification decal/label or sticker shall be placed on the unit with date of inspection and other pertinent information IAW requirements of Army Regulation (AR) 750-1, Department of the Army Pamphlet (DA PAM) 750-1, TB 43-0142 and other OSHA requirements. The label shall include:

C.4.10.3.1. The maximum load capacity IE: (MAX CAP XXXXLBS) and date of the next periodic inspection (NPI MMM-YY) shall be placed on cranes, booms and other hoisting/lifting units in one inch block letters IAW TB 43-0142.

C.4.10.3.2. Slings and chains shall be marked to indicate the load rating and the next periodic inspection date. This shall be accomplished by means of color coding, pressure-sensitive tapes, metal tags or a combination of these methods.

C.4.10.3.3. A-Frames, shop floor cranes, hoist beams and jacks shall be stenciled with the maximum capacity (MAX CAP) and date of the next periodic inspection. On items too small or where the stencil will cover welds, caution labels, or marking on the operator’s left side is not feasible, the MAX CAP and NPI date must be in a position easily identified by the operator prior to use.

C.4.10.4. The Contractor shall send a copy of the certification form to the COR within ten (10) calendar days after each inspection and testing has been performed. The TPOC shall provide the POC contact information for the individual pieces of equipment to the COR within one (1) day of contract award or upon a change.

C.4.10.5. The Contractor shall lock-out and tag-out (LOTO) any piece of equipment that fails to meet safety standards. The Contractor shall notify the COR of the LOTO at the time of lock-out and tag-out of equipment occurs.

C.4.11. Repair/Service Calls – A repair service call shall be required due to a malfunction of the equipment. The hourly rate for repair services shall begin upon arrival at the work site. Repair service calls include but are not limited to repairs on an as required basis to replace or overhaul unserviceable components, assemblies, sub-assemblies, and electrical components to keep the equipment fully operational.

C.4.12. Parts and Materials –

C.4.12.1. The Contractor shall use new Parts and Materials in performance of this contract shall conform to the Original Equipment Manufacturer (OEM)’s or re-manufacturer’s specifications unless otherwise approved by the COR. Re-built assemblies shall only be used with prior approval of the COR when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer’s or re-manufacturer’s warranty as a new assembly or subassembly. Any part removed is Government property and shall be returned upon request of the COR unless the replacement part is predicated upon an exchange basis with the part being replaced or unless given to the Contractor to dispose of said part. The Contractor shall provide all repair parts and supplies necessary for preventative maintenance and repair of requirement and shall be reimbursed by the Government for actual cost on a monthly basis. No type of material handling fee shall be applied to parts and materials. Only the actual cost of the Parts or Materials shall be determined acceptable for payment.

Backup documentation such as receipts or invoices shall be submitted with invoices containing parts or materials IAW Paragraph C.6 Documentation.

C.4.12.2. The Contractor shall repair or replace parts or components damaged by the Contractor at the expense of the Contractor to a level deemed acceptable by the COR.

C.4.13. Major Component Repairs – Major component repairs such as engine overhaul, power train repair, etc., shall require the Contractor to perform a technical inspection and provide a report with the name of the major component, cause of component breakdown, and estimated time for repair. Upon notification from the COR to proceed, the Contractor shall submit a cost estimate and proceed with the repairs IAW Section C.4.6. Repair/Service Request.

C.4.14. Uneconomical Repairs – If determined during a repair service call that it is not cost effective to repair a particular piece of equipment, the Contractor shall notify the COR and provide written inspection results of the equipment’s overall condition and service ability. The Contractor shall include an estimated cost for labor and materials required to return the equipment to an operating condition IAW Section C.4.6.

Repair/Service Request.

C.4.15. Inspections schedule – The Equipment Management Office Personnel (EMOP) shall provide a list of equipment due for Inspection by the third week of the month prior to the month the inspection is due. The Contractor shall schedule the inspection in a timely manner and around scheduled and unscheduled testing operations with the equipment POC. Inspections shall be completed NLT the last calendar date of the month they are due. If an inspection cannot be completed by the last calendar day scheduled, these devices will be added to the next calendar month for inspection and also added to the monthly exception/status report sent to the COR. Repair service calls shall be performed as required but within five (5) business days of receiving the COR’s e-mail notification for the repair service.

C.4.16. The Not to Exceed (NTE) amount in the bid schedule/contract is an amount of funding set aside for the payment of parts or services that is not to exceed the ceiling price (total amount) shown in the contract. The Contractor shall not exceed this price unless notified by the KO through a modification to the contract that increases the ceiling value. The Government shall not be obligated to pay the Contractor any amount in excess of the price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the contract unless and until the KO has notified the Contractor in writing that the ceiling price has been increased and shall have specified in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract.

C.4.17. Invoicing - Invoicing shall be submitted each month for services completed the previous month. The invoices shall be submitted by the third work day of the month after completion of work in the previous month. As an example, for work completed during the month of July, all invoices for work completed during the month of July shall be submitted to the COR by the third work day of August.

C.4.18. Adjustments to Equipment Inventory requiring Inspection, Testing and repairs - Unless and until the contract is modified to incorporate costs associated with any services to be performed on the revised list, the Contractor shall only provide services for the equipment covered by the contract price and outlined in the current equipment list. New equipment that is added to the list shall be repaired and maintained IAW the manufacturer warranty when applicable. Coordination of equipment addition(s) or deletion(s) shall be completed between the Contractor and COR using a spreadsheet (Blank) that reflects the specific equipment being added or deleted as needed. The spreadsheet shall be incorporated into the overall equipment list via contract modification no less than each quarter. Any equipment addition is subject to available funding on the appropriate contract line item (CLIN).

C.4.19. Equipment shall only be added or deleted from the contract equipment list via bilateral modification.

C.4.20. Contaminated Equipment – Equipment, designated with an “*”, are determined to be contaminated with depleted uranium. The Government reserves the right to increase or decrease the list of contaminated equipment. If additional equipment is determined to be contaminated or becomes contaminated during the course of the contract, the Government shall evaluate the Contractor’s request for equitable adjustment.

C.4.21. Employee Qualifications –

C.4.21.1. All personnel performing services shall be capable of reading, writing, and speaking the English language and shall be citizens of the United States, either native-born or naturalized.

C.4.22. All efforts provided under this contract shall be conducted by trained personnel with the following certifications:

C.4.22.1. Naval Facilities Engineering Command (NAVFAC P-307)

C.4.22.2. Department of Labor Accreditation

C.4.22.3. Occupational Safety & Health Act

C.4.22.4. American Society of Mechanical Engineers

C.4.23. Security Requirements –

C.4.23.1 The Contractor and all associated sub-Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, IAW status of forces agreements and other theater regulations. This shall allow employees to have unescorted access to restricted areas for maintenance and repair equipment. The requirements under this PWS are not deemed classified and employees shall not be exposed to classified material. A security clearance is not required to have access to the work areas under the contract. Escorts shall not be provided beyond the first 45 Business days of contract performance: therefore, Contractor personnel must be capable of qualifying for Access Control Cards at time of contract award. A vendor not able to meet the security requirements of this contract shall be determined not responsible.

C.4.23.2. Contractor employees and all associated sub-Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the COR as Government Furnished Information (GFI) at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) such as wearing of Access Control Cards, etc. The Contractor shall also provide all information locally required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office (PMO), Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by the COR based on Department of War (DoW), Headquarters, Department of the Army (HQDA) and/or local policy. In addition, should the Force Protection Condition (FPCON) at any individual facility or installation change, the COR may require changes in Contractor security matters or processes. During FPCON Charlie and Delta and other required postures such as Lockdown, Shelter-In- Place or Evacuation, Contractor employees shall resume work as soon as possible after the FPCON has been lowered or the posture returned to normal operations. This pertains to real situations and exercises.

C.4.23.3. The Contractor and all associated sub-Contractors shall ensure that all local clearance procedures (i.e. return of ID badges etc. provided by the COR as Government Furnished Information (GFI) at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) are followed for departing Contractor employees and sub-Contractor employees.

C.4.24. Anti-Terrorism / Operations Security (AT/OPSEC) -

C.4.24.1. AT Level I training. This standard language is for the Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

C.4.24.2. Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. The Contractor and all associated sub- Contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

C.4.24.3. For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation IAW Army Directive 2014-05. The Contractor employee shall be issued a CAC ONLY if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remove access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, and initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully NACI at the Office of Personnel Management.

C.4.24.4. iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

C.4.24.5. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

C.4.24.6. Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

C.4.25. Environmental Protection – In order to provide for environmental abatement and control and to prevent environmental pollution arising from the services of the Contractor in the performance of this contract, the Contractor shall comply with applicable federal, state and local laws and regulations concerning environmental pollution abatement and control currently in effect. The Contractor shall utilize EPA designated products under the Comprehensive Procurement Guideline program, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

C.4.26. Clean up of Premises –

C.4.26.1. Responsibility - The Contractor shall clean up workspace and remove and dispose of any parts or debris resulting from the Contractor’s performance upon completion of services provided. This shall be completed at the conclusion of each day of on-site performance.

C.4.26.2. Hazardous Material Reporting - The Contractor shall be responsible for reporting any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, of subcontractors to the ALC Emergency Operations Center (EOC), 911, with a follow-up contact to the ARL Risk Management Office.

C.4.27. Equipment Availability and Release –

C.4.27.1. The Government shall make available to the Contractor equipment for inspection or repairs IAW the provisions of the contract. The Contractor upon receipt of any Government equipment shall assume the risk of and shall be responsible for any damage. All equipment that is turned in and/or determined Radiological Waste during the course of this contract shall not be charged to the Government for inspection services and shall be removed from the contract via bilateral modification. New Government owned equipment that is added to the list shall be repaired and maintained IAW the applicable manufacturer warranty when applicable and shall be added to the contract equipment list via bilateral modification. If an inspection of equipment is not performed during the timeframe as indicated on the attached listing equipment, i.e., during the scheduled month listed, the EMOP shall be notified, and the list shall be adjusted accordingly for future inspections. Any addition or removal of equipment described herein shall have the prior written approval of the COR.

C.4.27.2. Any equipment described herein to be moved from the activity location shall have prior approval of the COR.

C.4.27.3. All services shall be performed on-site at ALC, APG and GQ.

C.4.28. Warranties – The Contractor agrees that the materials and services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor provides to customers for such materials and services, but if not otherwise specified, not less than a minimum of 90 days warranty. The Contractor agrees that the rights and remedies provided herein shall be in addition to and shall not limit any rights afforded to the Government by any other clause of this contract. New equipment received by the Government under manufacturer’s warranty shall not be repaired without prior written approval of the EMOP. The COR may request the Contractor inspect the equipment to determine if the provisions of the manufacturer’s warranty are applicable.

C.4.29. Reporting Flexibility – The Contractor shall communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The web site reporting pages include a "Remarks" field to accommodate non-standard data entries if needed to facilitate simplified reporting and to minimize reporting burdens arising out of unique circumstances. Changes to facilitate reporting may be authorized by the KO or the Help Desk (under HQDA policy direction and oversight).

C.5. TIME OF PERFORMANCE/SCHEDULING

C.5.1. The service and repairs to be performed under this contract shall be performed during regular Government business days, Monday through Friday except for Federal Holidays, between the hours of 0700 to 1600 (7:00am – 4:00pm) local time with alternating Fridays being limited to access into 30 percent (%) of the buildings. If services are scheduled by the Contractor to be performed on a regular federal holiday (see below), or one designated by Presidential proclamation, rescheduling shall be at the discretion of the COR.

New Year’s Day January 1* Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June* Independence Day 4 July* Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November* Thanksgiving Day 4th Thursday in November Christmas Day 25 December*

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

C.6. DELIVERABLES

C.6.1. The Contractor shall provide a copy of the monthly inspection and acceptance reports to the COR and EMOP that include status of necessary repairs. Exceptions shall be provided by the COR. The information on any preventative maintenance performed shall be contained in the monthly inspection/acceptance/status reports.

Records shall be kept within the building area where the equipment is operated, and a copy sent to the COR and EMOP. All records shall be updated immediately upon completion of service submitted NLT the last business day of the month.

C.6.2. The Contractor shall prepare and maintain complete records on all equipment maintained under the contract. These records shall be available for review by the Government during the contract period and provided by the last business day of the month.

C.6.3. The Contractor shall prepare and provide an Inspection Status Report for equipment Inspections completed as scheduled (Attachment 1 - Equipment List and Status Report) and provided NLT the last business day of the month.

C.6.3.1. This report shall include at a minimum:

C.6.3.1.1. ARL number, Nomenclature, year of manufacture, model number, maintained by (contract company name), Inspection Completed Date, next annual inspection due, Equipment POC, Equipment location. If the equipment failed the inspection, list the reason the Inspection/Testing failed (fault description) with needed parts or see cost estimate. If the inspection was not completed as scheduled annotate that in the Failure reason/Fault Description field and annotate reason in the additional remarks block. See attached example.

C.6.3.1.2. Date Inspection/Testing shall be completed.

C.6.4. The Contractor shall complete the DA 2404 on each piece of equipment that is load tested, inspected or functional tested as required and shall submit it to the COR NLT the 3rd business day of the month.

C.6.5. The Contractor shall complete the USAG ALC ACCESS FORM 191 for contract personnel and shall submit this form to the COR and TPOC NLT five (5) business days prior to start of onsite work being performed at the ALC location.

C.6.6. The Contractor shall provide POC information for contract representative personnel, at minimum name, phone number and email address within 72 hours prior arrival for work performance.

C.6.7. The Contractor shall submit the cost estimates for any repairs to the COR within ten (10) business days from the date the equipment was assessed for approval.

C.6.8. The Contractor shall submit the invoices to the COR and EMOP no later than the third (3rd) business day of the month after completion of work for the previous month.

C.6.9. Subcontract Data – The Contractor shall ensure all reportable subcontract data is timely reported to the data collection web site (citing this contract/order number). At the discretion of the prime Contractor, this reporting may be done directly by subcontractors to the data collection-site; or by the prime Contractor after consolidating and rationalizing all significant data from their subcontractors.

C.7. ATTACHMENTS:

ATTACHMENT 1: Equipment List and Status Report Template

ATTACHMENT 2: Department of the Army Technical Bulletin Safety Inspection and Testing of Lifting devices, TB 43-0142.

ATTACHMENT 3: Army Materiel Maintenance Policy, DA PAM 750-1

ATTACHMENT 4: ARL Equipment Management Standing Operating Procedure, (APPENDIX J: lifting devices)

ATTACHMENT 5: DA Form 2404 Lifting Device Inspection Maintenance Worksheet.

Contracting Officer:

5/27/2026

X Phillip J. Amador

Contracting Officer (KO) Signed by: AMADOR.PHILLIP.JOSEPH.1178373494