PWS USAF NAVAIDS PSAB 24 May 2021 Final .pdf

General Services Administration (GSA) Greater

Southwest Region

Solicitation 47QFWA21R0006

Navigational Aids (NAVAIDS) Installation at

Prince Sultan Air Base (PSAB), Saudi Arabia for

United States Air Forces Central Command (USAFCENT) and

Air Force Flight Standards Agency (AFFSA)

Performance Work Statement (PWS)

May 24, 2021

1. Introduction

Due to the planned expansion of combat air operations at PSAB, it will experience significant increased use by US and Coalition aircraft requiring effective and reliable NAVAID systems.

Currently, PSAB has (3ea) Instrument Landing Systems w/ Distance Measuring Equipment (ILS/DME) as well as a Very High Frequency Omni-directional Range Tactical Navigation (VORTAC) in place. The systems are deteriorating and no longer economically supportable. It is AFCENT’s intention to replace these systems with modern equivalents as well as add an additional ILS/DME system. Installation of one new system (CLIN 0001) will be fully funded. Installation of remaining systems (CLINs 0002-0005) will be optional. Optional CLINs will be initiated if/when funding is available. Conversely, changes in mission requirements or absence of available funds could negate some or all optional CLINs.

2. Program Objectives/Description of Work

● CLIN 0001: Replace current ILS/DME for runway 35R (fully funded)

● CLIN 0002: Install ILS/DME for runway 17R (optional)

● CLIN 0003: Replace current ILS/DME for runway 17L (optional)

● CLIN 0004: Replace current ILS/DME for runway 35L (optional)

● CLIN 0005: Replace current VORTAC (optional)

● Travel will be included as a SubCLIN under CLINs 0001-0005.

NAVAIDS must be turn-key reliable systems at PSAB, Saudia Arabia, capable of passing a Federal Aviation Administration (FAA) commissioning flight inspection. ILS must be CAT I, consist of a dual frequency localizer and capture effect glideslope with low-power DME. ILS systems must include an interlock capability IAW section 4.1.9. All systems, including VORTAC, must be capable of remote monitoring from a single remote status indicator.

The Contractor shall maximize the use of state-of-the-art, commerical off-the-shelf (COTS) and/or Non-Developmental Item (NDI) equipment that when integrated together provides enhanced system capabilities, increased reliability, and decreased maintenance. The proposed system shall have an Operational Availability (Ao) threshold of 99% while continuously operating twenty-four

(24) hours a day, 365 days a year.

3. Scope

Program management to perform administrative, quality control, cost control, technical oversight/consultation, management, and logistical services as required to support the overall centralized management, coordination, and control of contract activities.

Procurement, delivery, installation and commissioning of turn-key systems in accordance with details outlined in Section 4.

To perform its mission, AFCENT/AFFSA requires support in the following areas:

● Program/Project Management

● System Development

● Systems Installation and Integration

● Production Support

The following sections of this PWS describe the technical, logistics, management and administrative components of the requirement:

● Tasks the Contractor must perform (Section 4)

● Task requirements that describe to the Contractor specifics about how the Contractor performs the tasks in Section 4 (Section 5)

● Other/Administrative requirements such as period of performance that are more contract orientated as opposed to requirement focused (Section 6)

● Invoicing Instructions (Section 7)

● Applicable Clauses (Section 8)

● PWS Attachment List (Section 9)

4. Requirements/Specific Tasks

4.1 Program Management

The Contractor shall perform program management functions to ensure its personnel provide high quality services that are on cost and on schedule. The program management function shall include monitoring financial expenditures and providing progress reporting to the Government for this contract. The program manager shall be the central point of contact for interaction with the Government regarding specific work assignments, progress updates, and all other functions related to this task. The Contractor and the Government shall exchange documents required in the execution of this contract using electronic means, from submission and acknowledgement of deliverable documents via e-mail, to document exchanges in an Integrated Digital Environment (IDE). Task areas supported include the following:

● Effective Communication

● Personnel Management

● Financial Management

● Quality Control

● Customer Satisfaction

● Project Coordination

The tasks to be performed include but are not limited to the following:

● Perform administrative services as required to support centralized management, coordination, and control of contract activities.

● Perform and/or delegate Quality Assurance (QA) tasks.

● Monitor and control costs.

● Submit Invoices for payment.

● Coordinate contract administration with the Contracting Officer Representative (COR).

● Manage contract personnel.

● Interview and hire qualified personnel as required.

● Attend Government meetings as requested.

● Maintain effective communications with the customer.

● Develop and propose options for accomplishing tasking.

● Coordinate activities with subcontractors.

● Provide reports in accordance with (IAW) the contract requirements delivery summary.

● Provide program management for procurement and installation of associated equipment.

4.1.1 Install turn-key reliable, NAVAID systems at PSAB, Saudi Arabia.

4.1.2 The Contractor shall procure, deliver, install, integrate, test and commission each NAVAID. This includes all associated system hardware, software, support equipment, test equipment, on-site familiarization training as well as operational and maintenance manuals needed to integrate the subsystems into an operationally safe, suitable and effective Air Traffic Control and Landing System at PSAB. Systems must pass a Federal Aviation Administration (FAA) commissioning flight evaluation IAW FAAO 8200.1D. See section 5.6 for additional specifics concerning requirement.

4.1.3 NAVAID systems must be capable of remote monitoring and remote maintenance (including remote flight check) and must be capable of connection to the DoD Wide Area Network (WAN) and communicate effectively with USAFCENT’s Regional Maintenance Center (RMC) via the Navigational Aids Remote Access System (NARAS). Contractor must provide the specific part/pieces necessary for systems to connect and communicate with RMC via NARAS. Reference section 5.6 for addition specifics concerning requirement.

4.1.4 The Contractor shall procure systems with commercial warranty terms. The warranty shall be for a minimum fifteen (15) years. Warranty rights and administration shall be shared between AFCENT and the Royal Saudi Air Force (RSAF) so either can work warranty issues directly with the equipment vendor upon Government acceptance of installed equipment.

Contractor shall provide clearly defined warranty coverage, terms and procedures. The following paragraphs detail the desired warranty requirements for this contract. Finalized requirements subject to Government approval.

● The manufacturer warrants that mechanical and electrical components of the systems provided will be free of defects in materials and workmanship for the warranty period. If a component fails, it will be repaired or replaced at the manufacturer’s expense. Parts/pieces not covered by warranty must be clearly defined.

● The manufacture must provide a certified customer service section available twenty-four

(24) hours a day, seven (7) days a week that provides technical expertise, troubleshooting assistance and replacement component processing. The manufacturer must have a staff of Certified Customer Service Professionals from a known certification organization. If while troubleshooting the manufacturer directs testing or part replacements, and subsequent breakage of a part occurs as a result of such manufacturer directed actions, repair or replacement of the broken part will be covered under warranty.

● Manufacturer provides multiple contact methods (email, telephone, and website).

● AFCENT or RSAF shall contact manufacturer’s customer service to request technical support and/or replacement of a failed system component. If requesting replacement component, manufacturer will provide a Return Material Authorization (RMA) number.

● Manufacturer will expedite shipment of replacement components within twenty-four (24) hours from the date of request. Manufacturer is responsible for shipping charges to PSAB as well as shipping charges for any items that must be returned to the manufacture.

Shipment tracking information will be provided to AFCENT or RSAF by the manufacturer.

Shipment of replacement components from the manufacturer should not be delayed until receipt of the defective component. Replacement components, if available, must be shipped immediately.

● Once the replacement component is received, AFCENT or RSAF will properly package the failed item (reusing the original packaging) and reference the RMA number on the shipping documents. Item will then be shipped to the manufacturer via manufacturer provided prepaid shipping label.

4.1.5 Equipment shelters shall be of a type easily transported by forklift, flatbed truck and military aircraft, see example in Attachment 11. They shall be able to withstand the harsh environmental conditions at PSAB. Each shelter shall include a 100% redundant air-conditioning system capable of ensuring systems are operating well within their advertised safe operating temperature range. If one unit fails, a second shall automatically take over. Air-conditioning systems can be the type that mount to the shelter or to the concrete pad upon which the shelter is installed. If using shelter mount type units as depicted in Attachment 11, it is preferred those units be installed/attached after delivery to the installation site. This will ease with air transport and avoid potential damage to units and/or shelters.

4.1.6 The Contractor shall conduct a site survey at PSAB to evaluate any unique technical or logistical requirements, identify any required installation site and base infrastructure modifications, as well as gather any other data necessary to prepare a comprehensive engineering plan and Project Support Agreement (PSA). The site survey and PSA shall address requirements for all systems identified in section 2. During the site survey, the Contractor shall take into account any Government provided siting criteria referenced in (Attachment 1, section A.1. Materials). (CDRL 0001, Site Survey Report (SSR), Attachment 10)

4.1.7 The Contractor shall prepare a PSA that defines responsibility for all specific actions necessary to ensure the success of each CLIN listed in section 2. The PSA shall define responsibilities to be accomplished by the Contractor, the Government and host base support functions. The PSA must include but is not limited to: siting and project installation data;

technical drawings; mechanical, electrical and communications interface definitions; PSAB Civil Engineering support requirements; PSAB C4 Systems support requirements; any on-site services or material handling (heavy) equipment required during installation; any limitations, restrictions, or constraints that may affect a successful project outcome. The PSA shall be prepared with assistance and final approval by the Government.

4.1.8 NAVAIDs require auxiliary backup power generators as well as automatic start and transfer systems to ensure long term, seamless operation in the event of a primary power failure.

To supplement shore power, the Contractor shall procure the appropriate quantity and type of backup diesel generators, diesel fuel tanks, auto start/transfer systems and uninterruptable power supplies (UPS) necessary to provide seamless and continuous power to systems. UPS shall be capable of supporting a full load for a minimum of 30-minutes. Fuel tank capacity must be sufficient to run generators for a minimum twenty-four (24) hours before refueling is required. Contractor must utilize shore power to the maximum extent possible. However, due to austere conditions at PSAB, shore power may not be available to power all systems. During the Contractor’s site survey, if determined shore power will not be available for a particular system, the Contractor shall procure additional diesel generator(s) to provide prime power in addition to backup power requirements identified above. Contractor shall purchase similar diesel generator systems currently operating in the AFCENT Theater. Reference Attachment-8 for material suggestion pertaining to transfer switch. Reference Attachment-9 for material suggestion pertaining to diesel generator set.

4.1.9 FAA Order 6750.16E, Chapter 1, Section 15, ILS facilities at opposite ends of the same runway must have an interlock to prevent simultaneous operation. The Contractor shall ensure the effort includes the equipment necessary to meet this requirement. Installation location of interlock control and status equipment will be determined during site survey with approval by the Government.

4.1.10 The Contractor shall procure, install and integrate new systems into existing and planned infrastructure to include all necessary interfaces, hardware and software. The Contractor shall coordinate site preparation, material shipments, travel, installation, utility connectivity, interoperability, testing and acceptance requirements with the Government Program Manager and the PSAB project points of contact.

4.1.11 The Contractor shall develop test procedures (subject to Government approval) designed to validate effective system operation, design and safety. Contractor shall demonstrate systems meet conditions outlined in test procedures before Government acceptance of the systems.

4.1.12 The Contractor shall be present during performance of FAA commissioning flight inspection to certify the proper operation of installed equipment before Government acceptance.

Contractor personnel shall remain available at the installation site until the flight check is successfully completed, unless the Government approves alternate arrangements.

4.1.13 The Contractor shall provide initial systems orientation/familiarization training to personnel responsible for maintenance and operation of equipment.

4.1.14 The Contractor shall deliver commercial warranty documents and system manuals to support operation and maintenance. Publications must include all technical documentation needed to support operation and maintenance of the new equipment at the 99% Ao threshold.

The publications shall include detailed instructions to obtain supply support and technical assistance directly from the appropriate vendor. At the completion of the installation, the Contractor shall prepare and deliver “as built” drawings representing the final installed system configuration.

4.1.15 The Contractor shall provide a list (with pricing) of manufactured recommended line replaceable spares for all systems. Finalized requirements subject to Government approval.

4.2 Reports

4.2.1 The Contractor shall provide monthly status reports (MSR) no later than fifteen (15) days after the close of each month. The format and content of this report may vary based on program mission needs as identified by the COR. The reports must be submitted electronically in ASSIST. Additionally, the MSR will include task identification, work accomplished and significant events, deliverables, quality control reports, problem areas, planned activity for next reporting period, travel requirements, and itemized labor hours and costs (current reporting period and cumulative). (CDRL 0002, Status Report, Attachment 10)

4.2.2 As required, the Contractor shall provide customized technical reports that may include such items as engineering plans, site survey results, inspection reports, test result documentation, updated drawings, technical orders, certifications and inspection approvals.

4.2.2.1 Engineering Plans/Site Survey Results. The Contractor shall include the following items:

● Criteria identified in section 4.1.6.

● Civil and infrastructure improvements required to be performed by the Government prior to installation and other special considerations or restrictions as applicable.

(CDRL 0003, Technical Report, Attachment 10)

4.2.2.2 Inspection Reports. Inspection reports will be submitted on an “as required” basis for this task. (CDRL 0004, Test/Inspection Report, Attachment 10)

4.2.2.3 Test Result Documentation. Test result documentation will be submitted on an “as required” basis for this task. If required, test result documentation will be available for site inspection and acceptance. Formal results will be due fifteen (15) working days after acceptance. (CDRL 0005, Acceptance Test Report, Attachment 10)

4.2.2.4 Updated Drawings and Technical Orders. Updated drawings and technical orders will be submitted on an “as required” basis for this task. (CDRL 0006, Product Engineering Design Plan and Associated Lists, Attachment 1)

4.2.2.5 Certifications/Inspection Approvals. Certifications/inspection approvals will be submitted on an “as required” basis for this effort. If required, these certifications/inspection approvals will provide:

● Approved acceptance documentation of successfully installed and FAA flight certified NAVAID systems.

● Completed and signed AF Form 747 or 1261 with no exceptions

5. Operational Requirements

5.1.1 Deliverables/Milestones

In addition to the above tasks, the Contractor will provide the deliverables and reports listed in Table 1.

Table 1 List of Deliverables and the Performance Requirements Summary Required

Deliverables / Reports

Format

Required

Due Date

Send To

Planned

Frequency

PWS

Ref.

Performance Threshold

Monthly Status Report (MSR)

(CDRL 0002)

Submit through

ASSIST

Fifteen (15) days after close of each month

COR/

GSA

PM, CO

Monthly

4.2.1 100% Compliance/On-time delivery

Quality Control Plan (QCP)

Submit through

ASSIST

Thirty (30) days after contract award

COR/

GSA

PM, CO

Once 5.1.4 100% Compliance/On-time delivery

Post Award Conference Minutes

Submit through

ASSIST

Ten (10) days after conference date

COR/

GSA

PM, CO

Once 6.9.2 100% Compliance/On-time delivery

Program Support Agreements (PSAs)

Email/PDF As required COR/

GSA PM,

CO

As Required

4.1.7 100% Compliance/On-time delivery

Technical Reports (CDRLs 0001, 0003 – 0006)

Email/PDF As required COR/CR/

GSA PM,

CO

As Required

4.2.2 100% Compliance/On-time delivery

Trip Reports

(CDRL 0007)

Submit through

ASSIST

Fifteen (15) working days after travel is complete

COR/

GSA PM

Each trip taken under the terms of this contract

5.4.1 100% Compliance/On-time delivery

Final Invoice Submit through

ASSIST

Sixty (60) days after

POP

completion

COR/

CR/

GSA

PM, CO

Once 7.5 100% Timely/Accurate Delivery

Release of Claims

ASSIST

and Email

Fifteen (15) calendar days of final payment

COR/

GSA

PM, CO

Once 7.6 100% Timely/Accurate Delivery

The method of surveillance is disclosed/included in the attached Quality Assurance Surveillance Plan (QASP) (Attachment 3).

5.1.2 Delivery Instructions

Copies of deliverables shall be furnished to the appropriate Government personnel per the chart in Section 5.1. The Contractor shall deliver each report in accordance with the direction in the chart in Table 1, Section 5.1. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents. Concurrently, a copy of the deliverable and the cover letter shall be attached to the task in GSA’s Electronic Ordering System (ASSIST).

The Contractor shall submit their required deliverables/reports as part of this contract through GSA ASSIST. All CDRL documentation must also be submitted through ASSIST.

Deliverables that contain classified or controlled information shall not be uploaded to GSA ASSIST and shall not be emailed to the GSA PM or Contracting Officer;

however, the Contractor shall notify the GSA PM and Contracting Officer that the deliverable has been submitted.

5.1.3 Inspection and Acceptance of Services

All reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 and the acceptance criteria are set forth in Table 1, Section 5.1 in the section titled “Performance Threshold” column. Further inspection and acceptance details are outlined in the QASP. (QASP: Attachment 3).

Only the COR, their designated alternate, the GSA Project Manager (PM) or GSA Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within thirty (30) days from the end of the contract.

5.1.4 Contractor Quality Control Requirements

This contract is for performance-based commercial services. The Contractor shall develop and maintain a quality process to ensure services are performed in accordance with commonly accepted commercial practices and existing quality control systems throughout the life of the contract.

The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. However, the Government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the Government’s interests. The Contractor must control the quality of the services and deliverables provided in support of this task; the Contractor must maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the Government if requested.

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the services are performed in accordance with PWS and commonly accepted commercial practices, throughout the life of the contract. The QCP shall include a Quality Control Matrix (QCM) that addresses all deliverables in Table 1, of Section 5.1. The QCM shall reflect the method by which the Contractor will meet the level of required performance and quality reflected in Table 1 of Section 5.1. The Contractor shall submit the QCP for Government review within thirty (30) days after contract award.

5.2. Skills and Knowledge

5.2.1 Required Skills:

● Program/Project Management

● System Development

● Facilities Planning, Management, and Operations

● Network System Design, Management, and Support

● Computer Systems Administration, Management and Maintenance

● Computer Assisted Design (CAD) Support

● Systems Installation and Integration

● Production Support

● Data and/or Media Management

● Contract personnel must have a Secret clearance, possess a U.S. Government

Common Access Card (CAC) and have access to the Synchronized Pre-deployment and Operational Tracker (SPOT) System.

5.2.2 Desired Skills:

● Detailed and extensive background, knowledge, and experience with air traffic control navigational aids and specifically the Selex 2100 Instrument Landing System (ILS), Selex 2238 Remote Control Status Unit (RCSU) Selex 1118A Distance Measuring Equipment (DME), Selex 1150A Very High Frequency Omni-directional Range (VOR) and the Selex 1120A Tactical Air Navigation (TACAN).

● Experience working with the USAF with regards to policies, procedures, and operations

● Experience installing ILS/DME and VORTAC systems on USAF bases and specifically in volatile areas.

● Experience integrating NAVAIDs with USAFCENT’s Navigational Aids Remote

Access System (NARAS).

● Experience with the US Military Airlift system as well as an understanding of the procedures, documentation and markings required to transport shipments via the Military airlift system.

5.3. Man Hours/Labor Categories

All labor necessary for completion of this effort shall be performed under the Firm Fixed Price (FFP) CLINS 0001, 0002, 0003, 0004 and 0005 and associated SubCLINs.

5.3.1 Personnel

5.3.1.1 Contractor Employee Guidelines

The Contractor shall not employ persons on this award if such employees are identified to the Contractor by the COR, PM and/or CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The employee(s) should be removed immediately and replaced with an employee(s) that can provide the same level of service and approved by the CO, to ensure the labor category is similar or the same.

5.4. Travel

Contractor employees will be required to travel overseas for the purpose of NAVAIDS site survey, installation, setup, coordination as required, etc. CONUS travel may be required for meetings/testing as required. Travel shall be a Time & Materials (T&M) expense, and no G&A or other administrative fees shall be allowed on travel. The Government will pay up to the rates specified in the applicable regulation shown in FAR 31.205-46. Total travel costs are estimated at the levels described in Table 2 below:

Table 2: Total Estimated Travel Costs

Estimated Travel Costs SubCLIN 001G: $70,767.00 SubCLIN 002G: $57,123.00 SubCLIN 003G: $57,123.00 SubCLIN 004G: $57,123.00 SubCLIN 005G: $57,123.00

TOTAL - $299,259.00

5.4.1. Travel Requirements/Trip Reports

For all travel required under the terms of this PWS, the Contractor shall submit Trip Reports when submitting monthly invoices after completion of a trip for all long-distance travel and for local travel when requested by Government Task Lead. Trip reports shall be uploaded into ASSIST on the 15th working day after trip completion. (CDRL 0007, Trip/Travel Report, Attachment 10)

The Trip Report shall include the following information:

● Personnel traveled

● Dates of travel

● Destination(s)

● Purpose of Trip; contract effort supported and contract number; Government Agency supported (if applicable); explain the benefits of the travel to the Government.

● Actual Trip Costs

● Approval Authority

● Summary of events to include work accomplished and significant events, discussion of activities, and conclusion/recommendation.

5.4.2. Approval for Travel

Travel shall be approved in advance via the Consent to Purchase (CTP) form (Attachment 4).

The Contractor shall submit and route the CTP request form and travel breakdown to the COR for approval through GSA ASSIST, uploaded as a Collaboration at least two (2) weeks in advance. A cost breakdown shall be provided to support all travel expenses. The COR has the authority to approve travel costs for a trip that does not exceed $10,000.00. If multiple individuals are traveling to the same location, the COR can approve the trip only if it does not exceed $10,000.00 for all individuals traveling. If travel costs for a trip exceed $10,000.00, the COR, GSA PM, and GSA CO must then review and approve/disapprove or request a revision to the CTP.

Emergency requirements shall be defined/initiated and approved/validated by the COR on a case-by-case basis.

In the event lodging is not available at the published lodging rates (or below the published rates), the Contractor shall submit with the CTP a complete explanation of the circumstances, and the backup documentation from at least three (3) hotels in the TDY location to substantiate the unavailability claim. The CTP shall be reviewed and approved/rejected by the COR and CO in advance. Travel charges over and above allowable lodging rates and/or per diem without proper approval and support documentation from three (3) lodging facilities, shall be paid at the expense of the Contractor. The Contractor shall make every effort to save Government dollars, to stay at hotels that are below the Government rate, negotiate the lowest airfares and car rentals, and shall plan travel in as far advance as possible.

After travel is incurred, documentation/receipts shall be included with the invoice submittals.

NO PAYMENT WILL BE MADE WITHOUT DOCUMENTATION/RECEIPTS. See Section

7.3 for further details regarding invoicing for travel.

NOTE: The Government reserves the right to audit, thus; the Contractor shall keep on file all backup support documentation for travel made on behalf of the Government under the terms of the contract.

5.5. Reserved

5.6. Additional Considerations

Specific System Requirements:

AFCENT requires Selex specific systems to meet requirements outlined in section 4.

AFCENT remotely monitors and maintains theater NAVAIDS from a single regional maintenance center (RMC) located at Al Udeid Air Base, Qatar.

IAW section 4.1.3, Selex systems (2100 ILS, 1118A DME, 1150A VOR and 1120A TACAN) are remote maintainable (RM), as well as remote flight check capable. All are compatible with the Selex 2238 Remote Control Status Unit (RCSU), which is the only certified and accredited interface approved to connect AFCENT RM NAVAIDs to the DoD WAN via NARAS.

Non-Selex systems are incompatible with the Selex 2238 and therefore negate our ability to remotely manage systems over the DoD WAN. This would significantly degrade the CENTCOM flying mission requiring significant time and expense to resolve. Reference Attachment 7 for NARAS architecture details.

IAW section 4.1.4, Selex meets our 15-year warranty requirement. Because commercial NAVAID systems are proprietary, repair and replacement parts are only available from the manufacturer. The 15-year warranty ensures the Government has the support necessary to keep the systems operational for their expected lifespan.

Additional advantages to Selex systems:

AFCENT currently operates (5) Selex NAVAID systems in theater and is actively installing (2) additional systems. Adding similar Selex systems ensures compatibility and interchangeability with current inventory of contingency spare parts and avoids complicating the logistics chain by adding other manufacturers. In addition, RMC technicians are trained to maintain Selex systems.

5.7. Green/Sustainable Procurement Practices/Requirements:

In accordance with FAR Part 23.103, “Sustainable Acquisitions,” Federal agencies shall advance sustainable acquisition by ensuring that 95 percent of new contract actions for the supply of products and for the acquisition of services (including construction) require that the products are— (1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated);(2) Water-efficient; (3) Biobased; (4) Environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives); (5) Non-ozone depleting; or (6) Made with recovered materials. And, that the required products in the contract actions for services include products that are— (1) Delivered to the Government during performance; (2) Acquired by the Contractor for use in performing services at a Federally-controlled facility; or (3) Furnished by the Contractor for use by the Government.

The purpose of the statutes and executive orders is to create, demonstrate the viability of, and sustain markets for green products and services. Green purchasing requirements apply to direct purchase of products by the Government, products supplied or used in the performance of a Government contract, micro-purchases, simplified acquisitions, and the purchases of commercial items. Below is a chart representing the elements of FAR Part 23 that apply to the requirements defined in this PWS. If for any reason the Government has failed to identify an applicable requirement in the chart below, the Contractor shall notify the Government immediate and a modification to the PWS clauses and the chart below shall be completed. The Contractor shall comply with the Executive Orders, and applicable Laws/official “Acts” and Government timelines that are enacted/in place at the time of contract award, without exception. The applicable laws, regulations and clauses are identified in the chart below:

Designated Sustainable Procurement Categories Reference Materials

Applicable/Not Applicable to

PWS

Requirements

Environmental Protection Agency (EPA) designated recycled content products (Eight EPA categories are:

vehicles, construction, transportation, parks and recreation, non-paper office products, paper and miscellaneous products (e.g., awards, bike racks, industrial drums, signage, sorbents, plaques, etc.)

FAR 11.002(d), Resource Conservation and Recovery Act section 6002, Executive Order (E.O.) 13423 and 13514;

FAR 52.223-17;

www.epa.gov/cpg

Not Applicable

Information technology related Energy Star® energy products (e.g., fluorescent lamps, exit signs, transformers, etc.)

FAR 11.002(d), FAR 23.204, FAR 52.223-15, Energy Independence and Security Act of 2007 http://www.energystar.gov

Not Applicable

Federal Energy Management Program (FEMP) designated energy efficient low standby power products

FAR 11.002(d), E.O.s 13423, 13514, and 13221, http://www.energystar.gov

Not Applicable

Department of Agriculture designated biobased/bio-preferred products (examples of USDA designations: Mobile equipment hydraulic fluids, Urethane roof coatings, Water tank coatings, Diesel fuel additives, Penetrating lubricants, Bedding, bed linens, towels, sorbents, hand cleaners and sanitizers, adhesives/mastic removers, composite panels, etc.)

FAR 11.002(d), FAR 52.223-1, FAR 52.223-2, Farm Security and Rural Investment Act of 2002 section 9002, E.O. 13423;

http://www.usda.gov/biopreferred

Not Applicable

Environmentally preferable products (e.g., green cleaning products, cafeteriaware (biobased disposable plates, forks, etc., furniture, electronic office equipment, green meetings and conference services, etc.)

FAR 11.002(d), E.O.s 13423 and 13514;

www.epa.gov/epp

Not Applicable

Electronic Product Environmental Assessment Tool (EPEAT) registered products

FAR 11.002(d), E.O. 13423 and 13514, FAR 52.223-16 (for EPEAT bronze registered products or higher) or Alt I for purchasing EPEAT silver rated products or higher; For more information about the standards: http://www.epeat.net

Not Applicable

Water-efficient products FAR 11.002(d); E.O. 13514 Section 2 Not Applicable Non-ozone-depleting substances (e.g., refrigeration, foam blowing agents, sterilants, aerosols, adhesives, etc.)

FAR 11.002(d); E.O. 13514 www.epa.gov/ozone/snap/lists/index.html

Not Applicable

Non or low toxic or hazardous constituents

FAR 11.002(d), FAR 52.223-17 Not Applicable

Printed or Copied Double Sided on Recycled Paper (All deliverables shall be submitted electronically to the Government, no paper copies necessary)

FAR 4.303, FAR 11.303, FAR 52.204-4 Applicable

Pollution Prevention FAR 23.1005, FAR 52.223-5 (Alt I or Alt II as applicable).

Applicable

6. Other Requirements Information

6.1 Type of Contract

This task is a hybrid FFP/T&M award utilizing FAR Parts 12 and 15. Optional CLINS may be exercised at award or within six (6) months of award. CLIN 0001 is for the replacement of the current ILS/DME for runway 35R (fully funded). Optional CLINs 0002 through 0005 are for installation of ILS/DME for runway 17R, replacement of current ILS/DME for runway 17L, replacement of current ILS/DME for runway 35L, and replacement of current VORTAC respectively. Travel SubCLINs will be T&M.

6.2 Period of Performance (POP): The POP for this requirement is twenty-four (24) months. If optional CLINs are exercised, the POP remains twenty-four (24) months.

6.3 Performance Specifics

6.3.1 Performance Location

This effort will require the Contractor to perform tasks at both Contractor and Government facilities at both CONUS and OCONUS locations to include but not limited to the following:

Location Name: Selex ES Address: 11300 W. 89th St.

http://www.epeat.net/

City, State, Zip: Overland Park, KS 66214

Location Name: USAFCENT, Shaw AFB SC Address: 524 Shaw Dr. Bldg. 1130, Rm 182 City, State, Zip: Sumter, SC 29152

Location Name: Prince Sultan Air Base (PSAB) Country: Kingdom of Saudi Arabia

Location Name: Al Udeid Air Base Country: Qatar

Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The Contractor will not be compensated for these unexpected or expected Government closures. The Contractor is responsible for all notification of their contractor staff during times of closure. If mission allows, the Contractor may be able to telework with approval of the COR.

6.3.2 Performance Time/Days

Days Per Week: The Government requires support Monday-Friday CONUS; 7-days per week OCONUS depending on mission requirements and installation site accessibility.

Core Work Hours: Majority of work is expected to be performed during normal duty hours (8AM-5PM); however, work performed in the AOR may require extended duty hours and weekends.

In support of this contract, contractor personnel may be required to travel to various locations and work in excess of 40 hours/week on occasion. FFP contracts shall be performed at the rate agreed to, and no additional money shall be allotted/modified into the order after award to cover overtime related to travel. During performance, only actual travel costs are reimbursed in accordance with the applicable regulations in FAR 31.205-46, subject to the Government’s approval.

All tasks must be completed timely and at the level of quality identified herein.

6.3.3 Observed Federal Holidays

The following Federal holidays are observed by the Government and affect the Contractor’s ability to access Government’s facilities or Government personnel. Different schedules may apply to base operating hours in the OCONUS AOR(s).

New Year’s Day: January 1st Martin Luther King’s Birthday: 3rd Monday in January

President’s Day: 3rd Monday in February Memorial Day: Last Monday in May Independence Day: July 4th Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veterans Day: November 11th Thanksgiving Day: 4th Thursday in November Christmas: December 25th (and possibly the day after or before, depending on an executive order)

6.4 Government Property

Government Furnished Property shall be provided in accordance with Attachment 1 of this PWS, titled Government Furnished Property, Equipment and Services. A Government Property Management Plan shall be active, current and in force at all times during the performance period of this effort. See the incorporated Government Property Clause (FAR Part 45) for additional requirements.

6.5 Contractor Acquired Government Furnished Property

See Attachment 1, regarding the requirements for contractor acquired property (if applicable).

6.6 Homeland Security Presidential Directive-12 (HSPD-12)

Homeland Security Presidential Directive 12 (HSPD-12) was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees and contractors (including contractor employees). Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and contractors meets the Standard. This policy can be found at the following website: https://www.dhs.gov/homeland-security-presidential-directive-12 (Click on “HSPD 12 Full Text)

In performance of services under this contract, the Contractor shall insure all its personnel who require physical access to federally controlled facilities and access to federally controlled information systems by 27 October 2007, have been issued identification in compliance with HSPD-12 policy. In their solicitation response packages, offeror’s shall confirm they will comply with the Government client’s identification procedure that is implementing HSPD-12 policy. The Security/Identification point of contact for the client agency that is responsible for implementing their HSPD-12 compliant policy is:

POC Name Matthew D. Gaulke Office Symbol USAFCENT A3AO Address 524 Shaw Dr. Bldg. 1130, Rm 182 City, State, Zip Shaw AFB, SC 29152 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12

Email matthew.gaulke.ctr@afcent.af.mil Telephone Number (803) 717-6530, DSN 717-6530

All costs associated with obtaining necessary clearances shall be borne by the Contractor.

6.7 Federal Information Security Management Act (FISMA) of 2014 Compliance

All information technology that transmits, processes, stores, or displays Department of Defense information must be secured, assessed, and authorized in accordance with the Risk Management Framework and Department of Defense Instruction 8510.01, dated March 12, 2016.

Note: This requirement must be met on any procurement, IT, PS, etc., where the Contractor will have access to Government electronic information.

Agency official for FISMA compliance below:

POC Name Matthew D. Gaulke Office Symbol USAFCENT A3AO Address 524 Shaw Dr. Bldg. 1130, Rm 182 City, State, Zip Shaw AFB, SC 29152 Telephone Number (803) 717-6530, DSN 717-6530 Email matthew.gaulke.ctr@afcent.af.mil

6.8 Contractor Employee Guidelines

The Contractor shall not employ persons on this contract if such employees are identified to the Contractor by the client representative as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

6.9 Special Terms and Conditions/Requirements

6.9.1 Section 508 Compliance

The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

Applicable standards are 1194.21-1194-26.

mailto:matthew.gaulke.ctr@afcent.af.mil mailto:matthew.gaulke.ctr@afcent.af.mil

The Contractor should review the following websites for additional 508 information:

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources

The Contractor must indicate in its response package where full details of compliance to the identified standards can be found, such as Contractor’s website, etc.

6.9.2 Post Award Orientation Conference

The Contractor shall participate in a post-award conference for the purposes of making introductions, coordinating security requirements, discussing schedules, prioritizing PWS requirements.

The Contractor shall commence work on the first day of the period of performance. The Post Award Orientation Conference shall occur via teleconference within fifteen (15) days after award.

The Contractor shall be responsible for recording and distributing the Post Award Conference minutes within ten (10) days after conference date.

6.9.3 Reserved

6.9.4 Personal Services

The client has determined that use of the GSA contract to satisfy this requirement is in the best interest of the Government, economic and other factors considered, and this contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal services contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the contract, the Contractor shall adhere to the following guidelines in the performance of the task:

● Contractor provides for direct supervision of all contract employees assigned to the task.

● Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

● Ensure close communication/coordination with the GSA PM, reporting problems to the PM as they occur (not waiting for a monthly meeting).

● Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the Contractor in doing Government job.

● Do not assign contractor personnel to work under direct Government supervision.

● Maintain a professional distance from Government employees.

● Provide contractor employees with badges, if appropriate, identifying them as contractors.

● Ensure proper communications with the Government (technical discussion and

Government surveillance is okay, but the Government cannot tell the Contractor how to do the job).

● Assign a task leader to the contract. The task leader or alternate should be the only one who accepts tasking from the assigned Government point of contact or alternative.

● The Government has the right to reject the finished product or result and this does not constitute personal services.

● When travel is required for the performance on a task, the contractor personnel are only to travel as directed by their contract management.

6.9.5 Privacy Act

Work on this project may require that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

6.9.6 Unilateral Modifications for Funds Management

The standard verbiage in FAR 52.212-4 (c), which is the paragraph titled “Changes,” relating to “Contract Terms and Conditions – Commercial Items Clause” which states: “Changes to the terms and conditions of this contract may be made only by written agreement of the parties,” is hereby tailored to allow unilateral modifications to be issued after award of this task to obligate funding (if applicable). The acceptance of the task award by the Contractor constitutes written agreement of both parties that all future modifications issued for the obligation of funding will be issued by the GSA CO unilaterally. The Contractor has responsibility for funds monitoring and tracking so by acceptance of this change, the Contractor is agreeing to obtain in a timely manner the unilateral modifications from ASSIST for the purpose of ensuring that funding totals are not exceeded and to ensure the Contractor’s responsibility for tracking and reporting deficits in funding can be accomplished per the terms of the PWS.

6.9.7 Records/Data

All software (databases/code) produced at the request of the client becomes the sole property of the United States Government and shall enter the public domain and is non-proprietary.

Subsequent use of this software for commercial purposes by the Contractor or any other entity may occur only after a properly filed Freedom of Information Act (FOIA) request has been approved by the Government. Any such subsequent use shall attribute the origin of the software to the client.

All deliverables become the sole property of the United States Government. The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government and documentation thereof, reports and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, or disclose data, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All digital files and data, and other products generated under this contract, shall become the property of the Government.

Copyright: Any software and computer data/information developed, as a component of this contract shall have the following statement attached to documentation:

“This computer program is a work effort for the United States Government and is not protected by copyright (17 U.S. Code 105). Any person who fraudulently places a copyright notice on or does any other act contrary to the provisions of 17 U.S. Code 506(c) shall be subject to the penalties provided therein. This notice shall not be altered or removed from this software or digital media and is to be on all reproductions.”

6.9.8 Organizational Conflict of Interest (OCI)

a) The guidelines and procedures of FAR Subpart 9.5 and GSAM Subpart 509.5, Organizational and Consultant Conflicts of Interest, and FAR Part 3 and GSAM Part 3, Improper Business Practices and Personal Conflicts of Interest, will be used in identifying and resolving any issues of a conflict of interest under this contract.

b) In the event that this contract requires activity that would create an actual or potential conflict of interest, the Contractor shall immediately notify the CO of the conflict, submit a plan for mitigation, and not commence work until specifically notified by the CO to proceed; or, identify the conflict and recommend to the CO an alternate approach to avoid the conflict. The Contractor shall not contract with Government prime Contractors or first-tier subcontractors in such a way as to create an organizational conflict of interest. Offers are required to disclose any existing or potential OCIs in their proposals as well as submit an OCI Mitigation Plan proposing measures to avoid, mitigate or neutralize identifies OCIs (See Appendix A and Appendix B).

c) Definitions. “Contractor” means the person, firm, unincorporated association, joint venture, partnership, or corporation that is a party to this contract.