PWS Snyder Fiber Optic Upgrade Project.pdf

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PERFORMANCE WORK STATEMENT

FOR

Remote Emitter Site

Snyder Range Fiber Optic Upgrade

And Maintenance Support Project

Supporting

Snyder Electronic Warfare Center

DYESS AFB, TEXAS

26 March 2020

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TABLE OF CONTENTS

1.0 SECTION I: DESCRIPTION OF SERVICES

2.0 SECTION II: SERVICE SUMMARY

3.0 SECTION III: GENERAL INFORMATION

4.0 SECTION V: MISCELLANEOUS

5.0 SECTION VI: APPLICABLE PUBLICATIONS

6.0 SECTION VII: APPENDIX

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SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General: This is a non-personnel services contract to provide Fiber Optic Communications to 3

ea. Remote Emitter Sites at the Snyder Electronic Warfare Center in Snyder, TX.

1.1.1 Description of Services/Objectives: The Contractor shall provide all personnel, equipment, tools, materials, labor, transportation, supervision and other items and services to support installation of

24 strand single-mode fiber optic cabling for the Snyder Electronic Warfare Center with 50MB bandwidth, and 5 phone numbers, at each Remote Emitter site unit. The contractor will be required to install hand holes and ducting as required in order to install the fiber optic cabling. Testing and termination will be required as part of this requirement.

1.1.2 Excluded Services: The following are not covered in the full Preventative Maintenance service arrangement and are considered over and above services or services defined by other CLINs:

1.1.2.1 Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from acts of sabotage, weather (including damage resulting from power generator power spikes and low quality) are not included in the Performance Work Statement.

1.1.2.2 Additional items excluded in the full maintenance coverage are cosmetic repairs, construction for repairs, ancillary components of the fiber optic cable system such as the electrical feeds.

1.1.3 In the event that the Contractor encounters an item of work included in paragraph 1.1.2.1 through

1.1.2.2, the Contractor will report the situation to the Contracting Officer’s Representative (COR) and

Contracting Officer (CO). The report will include the work location, a detailed scope of the required work, and justification for Contractor determination that the work was not included in the contract.

The REU’s support DOD fixed and rotary winged aircraft with survivability training, actions on contact, and Battle drills.

1.3 Objectives: Preventative Maintenance (PM), Emergency Maintenance (EM), and unscheduled maintenance/repair (UMR) services for the above mentioned REU Fiber Optic communication systems.

Provide efficient communication channels enabling customers to make informed decisions regarding repairs of the current REU Fiber Optic communications system(s) and ancillary equipment. Provide superior customer service and to ensure the highest level of mission reliability.

1.4.1 Scope/Special Requirements: The contractor will be responsible for all parts, labor and other hardware directly associated with the structured cabling plant tasking including, but not limited to:

Project Management, Scheduling, and Quality Assurance

Permits, Licenses, Inspection Scheduling, and Fees

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All Outside Plant Installation Activities

Inspections and Tests

Warranty for hardware and systems as installed

Safety

1.4.2 Scope/Material: The contractor will be responsible for material acquisition, shipment, staging and installation of optical single-mode fiber optic cable in accordance with engineering and installation industry standards. All portions of this contract requires adherence to all applicable EIA/TIA standards, unless otherwise specified and approved by the 7th Communications Squadron on Dyess AFB.

1.4.3 Scope/Cable Testing: Each fiber strand shall be tested for attenuation with an optical power meter and light source. Cable length shall be verified using sheath markings. If Splices are used, splice attenuation shall be verified with an Optical Time Domain Reflectometer (OTDR). Fusion or mechanical splices shall not have a loss of more than 0.3 dB any dB loss higher than .3 dB will require re-splicing by the contractor until dB loss is within parameters.

1.5 Contract Type and Period of Performance: The Government shall award a Firm Fixed Price (FFP) contract for Installation, Operations, and Maintenance services. Again, the period of performance shall be from date of award for a period of 60 months plus a six month option to extend services for a total of five (5) years which may be extended for a period up to six months through FAR 52.217-8.

1.6 Inherently Governmental Function: The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

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1.7 Installation and Service Location: The Snyder Main Electronic Warfare Complex site is located at:

Snyder Electronic Warfare Center, Room 107

3199 FM 1607

Snyder, TX 79549

The Snyder Electronic Warfare Center also owns and maintains three (3) Remote Emitter Sites (REU’s) which are located at the following locations:

Lake Thomas 32.37.66667N, 101.12.58302W

4651 FM 1610

Ira, TX 79527

Union 32.46.13700N, 100.59.67300W

5995 CR 264

Snyder, TX 79549

Hermleigh 32 Degrees 36.195N, 100 Degrees 38.984W

1927 Ranch Road 1606 Hermleigh, TX 79526

All installation of fiber optic cables will begin at the sites specified above and completion of the cable network will conclude at the Snyder Main Electronic Warfare Complex site.

1.8 Hours of Operation: The Snyder Electronic Warfare Center operates 24 hours per day, 7 days a week (24X7) coverage terms except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall not be reimbursed when the Government facility is closed for above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed.

1.8 Specific Tasks:

1.8.1 Technical Support: Technical assistance should be utilized prior to initiating EM. Technical assistance shall consist of verbal or written communications with the customer by telephone and or email in an attempt to assist the customer in identifying the nature of the problem and lead the facility

COR through trouble-shooting repair procedures, as required. Upon notification, the contractor shall provide technical assistance via telephone within 90 minutes after initial phone call. If technical assistance fails to restore the covered equipment to operational capability, the customer shall initiate an

EM request. Contractor shall provide 7th Operations Support Squadron OL-A Facility COR’s a dedicated 24X7 telephone number for technical support and emergency maintenance repairs.

1.8.2 Emergency Maintenance (EM): The contractor shall perform on-site emergency repair to restore the equipment to operational capability. The contractor shall first be notified by the Facility COR by

Page - 6 -of 17 phone and has 90 minutes to respond to the facility COR via telephone after the facility COR telephoned the contractors dedicated 24X7 technical support number, and if technical assistance via telephone fails to restore equipment to operational capability the contractor will have two (2) business days to respond to place of performance stated in paragraph 1.3.4. The contractor shall notify the facility COR by phone and follow-up with an email when the technician is dispatched to the site. The contractor will provide the respective facility COR with two proposals 1) for the required parts needed to repair the nonoperational equipment and 2) for the man-hours to be invoiced for the repairs required.

1.8.3 Response Times, Restoration, and/or Resolution: When failures occur, the contractor shall provide technical assistance within 90 minutes of notification of equipment failure by leading the user through troubleshooting procedure(s) to restore the system to l00% functional operation. Technical assistance shall be either verbal (through telephone communications) or written (through email or fax transmissions) and or both. If technical assistance fails to restore the system to 100% functional operation, the contractor shall perform on-site diagnosis to determine faulty equipment, necessary replacement parts, and the hours necessary to perform the repairs to restore the system to 100% functional operation within two business days of failed technical assistance. The 2 required quotes for the EM repairs can be sent electronically but must be received within three (3) business of the site visit for the repair diagnosis. If extenuating circumstances cause on-site maintenance delays, the contractor shall notify the Facility COR to negotiate a different response time.

1.8.4 Completion of Emergency Maintenance: Emergency maintenance is considered complete when corrective actions have been accomplished to restore the equipment to an operable condition for all the system(s) stated in paragraph 1.1.1 and is supporting the load IAW OEM manual provided by the US

Air Force. In situations where long lead-time parts are required to restore the system to optimum operability and where it may be necessary for the technician to return to the site to install those parts, the site Facility COR must be notified within 24 hours of the situation and timelines to bring to resolution.

This shall be accomplished via email to the Facility COR and the Contracting Officer for record.

1.8.5 Ancillary Equipment Maintenance: The contractor shall provide ancillary equipment maintenance. Ancillary equipment, such as but not limited to: Electrical testing, spindles, reel bucks, reel caddy, fiber splice closures, cat6 OSP cables, in accordance with section 1.9.

1.8.6 Warranty: The contractor shall warrant all parts and labor for a period of no less than one (1) year.

1.8.7 Disposal of Material under EM and PM: The contractor shall be responsible for disposing of any and all material. Any material removed by the contractor as a result of the EM or PM shall comply with all applicable Government and environmental regulations.

1.9 Security Requirements for Contractor Employee: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor or by the CO as a potential threat to the health, safety, security, and/or general well-being or operational mission of the Snyder ESS and its population. Contractor personnel will meet 7BW access requirements, and shall be escorted at all times

Page - 7 -of 17 in Controlled Areas, within the Snyder ESS Main site. All contractor and subcontractor employees entering the Snyder ESS Main site will be verified by the Snyder ESS Visitor Control Center.

All contractor and subcontractor employees must have U.S. Government or U.S. State issued identification on their persons at all times

1.9.1 Place of Performance: The work to be performed under this contract shall be performed at the

Snyder ESS Range Main site, Lake Thomas, Hermleigh, and Union sites.

1.10 Health and Safety, Security and Property Damage

1.10.1. Worker's Health and Safety: The contractor shall comply with all applicable Federal, State and local legal requirements regarding workers' health and safety. The contractor is solely responsible for determining the legal and safety requirements that apply to his/her activities. These include but are not limited to all Occupational Safety and Health Administration (OSHA) safety rules and regulations, arc flash training, personal protection training and equipment to protect themselves and others from unsafe work conditions. The contractor shall report any accidents or OSHA violations immediately to the appropriate authorities and within 24 hours to the CO.

1.10.2. Security Requirements: The contractor shall comply with all security controls directed by the

Government Site contracting officer representative (COR) which have been prescribed by the installation commander, which may include access badges and security clearances.

1.10.3 Government Property Damage: The contractor will be required to report immediately to prevent any further damage, to the designated Government site COR, all available facts relating to each instance of accidental damage to Government property or injury to either contractor or Government personnel. The contractor shall not perform any work on the damaged equipment/property until released by an authorized Government representative. If the Government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist the Government personnel until the investigation is completed. Also, the contractor will not be able to complete any of the repairs until the investigation is fully completed.

1.12 Post Award Conference/Periodic Progress Meetings regarding Main Site, Lake Thomas, or

Union Sites: The Contractor agrees to attend any post award conference convened by the Contracting

Office. The Contracting Officer, and other Government personnel, as appropriate, may meet annually with the contractor to review the contractor's performance in regards to the installation, operation, and maintenance at the Main site, Lake Thomas, and Union sites. At these meetings the CO shall apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

SECTION II

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2.0 SERVICE SUMMARY (SS)

2.1 General: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation: Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective

Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a).

SS

Performance Objective:

PWS

Paragraph:

Performance Threshold:

Inspection Method:

Quality

The Contractor shall perform Preventative

Maintenance (PM) IAW the checklist and the OEM manuals.

1.4

There will be no more than 2 total errors per on the checklists completed for all

Fiber Optic cable preventative maintenance inspections.

PM checklist reviews by

COR.

The contractor shall provide technical assistance shall (verbal or written) communications with the customer by telephone and or email to provide technical assistance in an effort to resolve CCU down time.

1.8.1 Upon notification, the

contractor shall provide technical assistance via telephone within 90 minutes after initial phone call 90% of the time.

COR identification based on outage and call time.

When failures occur, the contractor shall perform on-site diagnosis to determine faulty equipment, necessary replacement parts, and the hours necessary to perform the repairs to restore the system to 100% functional operation.

1.8.2

The contractor shall perform on-site diagnosis within two business days of failed technical assistance 100% of the time.

COR identification based on outage, call time, and on-site diagnosis.

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2.3 Government Quality Assurance: The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract.

The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contractor.

The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.4 Performance Assessment:

2.4.1 Periodic Surveillance: This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints: The COR will receive and investigate all complaints. The COR shall be responsible for validating customer complaints. The CO shall make final determination of the validity of

Emergency maintenance

(EM) shall be completed

IAW the OEM manual(s) provided by the US Air

Force.

1.8.4

EM will be accomplished to restore the equipment to an operable condition (defined as supporting the load) for all the system(s) stated in paragraph

1.2 100% of the time.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via http://www.ecmra.mil.

3.11

The contractor shall completely fill in all required data fields using the following web address http://www.ecmra.mil. All data shall be reported no later than October 31 of each calendar year 100% of the time.

Annual Verification

Page - 10 -of 17 customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.4.3 Review of Audits: COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection: This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or

Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will documented by the COR, submitted to the CA to be signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR): CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1

2.6.1 Contractor’s Performance: The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.6.2 Past Performance Information (PPI): PPI can be provided to other government agencies, as requested.

2.6.3 Contractor Performance Assessment Report (CPARS): Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the

CPARS system. The contractor will be provided a copy of their assessment 365 days from contract award. The contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be

Page - 11 -of 17 protected by all parties and treated by government personnel as “For Official Use Only/Source

Selection Information in accordance with FAR 2.101 and 3.104”.

SECTION III

3.0 GENERAL INFORMATION

3.1 Labor Disruptions: The government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the contractor’s employees. In such events, the services will be performed exclusively by government personnel and not a mix of government and non-striking contractor employees. At the direction of the CO, the contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with government performance. The contractor further agrees, under such circumstances, to permit the government to use any essential contractor-furnished property. The government will not compensate the contractor for performance during this period.

3.2. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.3 Environmental Protection: The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

3.4 Permits: The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government. The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract. In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operations, including terminating this contract, without liability or penalty.

3.5 Right to Inspect: The government’s rights under this contract specifically include the right for government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not governmental is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make sure inspections. The government normally will give the contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

3.6 Non-compliance: If the contractor is found to not be in compliance with any of the OSHA regulations or the procedures required for safe access to the drop zone, there may be cause for contract performance to be stopped until the contractor, when within the contractor’s control or the government, has remedied the problem.

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3.7 Spill Response: The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

3.8 Audit: This contract may be subject to audit by any and all cognizant government agencies. The contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

3.9 Failure to Insist On Compliance: The failure of government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of government’s right to the future performance of any such terms, covenants or conditions and the contractor’s obligations in respect to such future performance shall continue in full force and effect.

3.10 Green Procurement Program (GPP): The GPP is mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection

Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United

States Department of Agriculture (USDA). Energy and water efficient products are designated by the

Department of Energy (DOE). GPP also requires the government to avoid purchasing Ozone Depleting

Substances (ODS) and EPA-designated priority chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourage the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

(1) Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive costs, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the

GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

(2) The contractor shall make maximum use of products containing recovered materials that are

EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in

Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program.

3.11 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 7th Operations Support

Squadron OL-A via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program http://www.ecmra.mil/

Page - 13 -of 17 during the FY, all data shall be reported no later than 31 October **** of each calendar year.

Contractors may direct questions to the CMRA help desk

SECTION IV

4.0 MISCELLANEOUS:

4.1 Freedom of Information Act (FOIA): All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.1.1 For Official Use Only (FOUO): The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.1.2 Notification of Debarment/Suspension Status: The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.1.3 Correspondence: The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The government issued contract number is to be referenced on all official communication starting upon notice of award.

4.1.4 Post Award Conference: The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

4.1.5 Privacy Act: Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S.

Code, Section 552a and applicable agency rules and regulations when handling such information.

4.1.6 Records: All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

4.1.7 Insurance: The contractor shall obtain the necessary insurance as required by FAR part 28.3.

The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

4.1.8 Subcontracting: If applicable, the contractor shall ensure that any subcontractor providing services on behalf of the contractor has been approved by the CO prior to any such performance. The

Page - 14 -of 17 subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the government.

4.1.9 Fire Prevention: The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the event fires do occur, the contractor shall immediately notify the local Fire Department at

911 followed by notifying the CO and then the COR. The contractor shall brief and document its employee’s annual fire safety training and procedures in reporting fires.

4.1.10 Hazardous Materials:

(1) Prior to use, the contractor shall provide the Base Hazardous Material Pharmacy, through the CO, a list of all hazardous materials the contractor brings onto government property and shall submit and AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

(2) Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

(3) The contractor shall ensure that all contractor employees complete the local Air Force

Hazardous Communication, HAZMAT, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMAT and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained on base and complete

MSDSs immediately upon receipt of new chemicals, products, or materials.

4.1.11 Section 508 Compliance: The contractor shall support the government in its compliance with

Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency.

Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

4.1.12 Security:

4.1.12.1 The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

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4.1.13 The contractor and its employees shall comply with all base traffic regulations.

4.1.14 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

4.1.15 The contractor shall report suspicious activity to the COR in a timely manner.

4.2. Contractor Access to Air Force Installations: In the event the contractor or contractor employees require access to Dyess AFB they must meet the COR at the visitors center at the main gate to be signed onto base.

4.2 Safety: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force

Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

4.2.1 The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the PWS. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel.

4.2.2 Safety Equipment: The contractor shall require the use of personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves.

4.2.3 Safety Threats: The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. Contractor shall perform background checks, at contractor's expense, to ensure that said employee has not been convicted of any felony, sexual crime, or any crime against children.

4.3 Substance Abuse Testing: The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO or COR may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human

Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility. Results of the test(s) shall be provided to the

Page - 16 -of 17 government solely for the purpose of completing an investigation. The contractor shall immediately remove any employee who is found to be under the influence of alcohol or drugs.

SECTION V

APPLICABLE PUBLICATIONS

5. APPLICABLE INTERNATIONAL. STATE AND LOCAL CODES. REGULATIONS.

STANDARDS. PROCEDURES. POLICIES. PUBLICATIONS AND MANUALS. (CURRENT

EDITIONS).

5.1 The Contractor shall abide by and comply with all current applicable federal, state, and local codes, regulations, standards, procedures, policies, publications, safety regulations/standards and manuals.

Which include following basic safety manuals:

Institute of Electrical and Electronics Engineers (IEEE)

National Fire Protection Association (NFPA)

American National Standards Institution (ANSI)

Occupational Safety and Health Administration (OSHA)

National Electrical Code (NEC)

Underwriters Laboratory (UL) 1778

Federal Communication Commission (FCC), Part 15

RFI/EMI Emissions, Class A, Part 15, Subpart

Commented [SSLGUA7C1]: What I am missing in this PWS is the specifics i.e., fiber optic cable specs, any additional equipment items, the band with and internet specs…

Commented [SSLGUA7C2]: Take a look at the DD 1423 and let me know if the document is detailed enough (when completed) to cover all specifications.

http://acqnotes.com/acqnote/careerfields/contract-data-requirements-list-cdrl

Page - 17 -of 17

APPENDIX

DEFINITIONS

Maps for Cable Distance to each Remote Site from Snyder Main Site

Union - https://goo.gle/maps/JQyB2dehy38f27Q99

Hermleigh – https://goo.gle/maps/GePb3HKJqPGTEMiD8

Lake Thomas – https://goo.gle/maps/Ww6mWXpT79JtapKr9

Contract Administrator (CA). The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Corrective Action Report (CAR). Used to document unacceptable performance by the

Contractor.

Defect. Any non-conformance with requirements specified in the contract.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Management. The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective. The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer

Commented [SSLGUA7C3]: Drawing/Specs, Probably want a map of each location to include the distance in miles to the main site https://goo.gle/maps/JQyB2dehy38f27Q99 https://goo.gle/maps/GePb3HKJqPGTEMiD8 https://goo.gle/maps/Ww6mWXpT79JtapKr9

Page - 18 -of 17 satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Contracting Officer Representative (QA or COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Services Summary (SS). A summary of the performance objective and performance threshold required by the Government in concessionaire performance. Also known as a Performance

Requirements Summary or Services Delivery Summary or Performance Requirements

Document.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS

AFI Air Force Instruction

ADPE Automated Data Processing Equipment

AFOSH Air Force Occupational Safety and Health

AGE Aerospace Ground Equipment

CM Contract Manager

CO Contracting Officer

COR Contracting Officer Representative

DV Distinguished Visitor

FC Functional Commander

GFP Government-Furnished Property

IAW In Accordance With