PWS REPAIR 126ARW Resilience Center B5046.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

REPAIR, 126ARW Resilience Center – B5046

VDYD 252002

SCOTT AIR FORCE BASE, ILLINOIS

22 July 2025

1. REQUIREMENT:

a. BACKGROUND: The 126ARW helping agencies require a work environment that meets the needs of each agency, to include Equal Opportunity (EO), Chaplains, Airman & Family Readiness (A&FR), and Director of Psychological Health (DPH), and the Sexual Assault Response Coordinator (SARC). Several of these members require specific facility requirements, to include a dedicated entrance, soundproofing and doors that allow for visual contact. Building 5046 has been identified to house the new offices and requires a repair project to modify the building to accommodate these members and their facility space requirements.

b. OBJECTIVES: The objective of this project is to provide usable office space for all members of the future 126ARW resilience center, located in Bldg 5048.

c. PROJECT LOCATION: All work will be at the 126th Air Refueling Wing, Building 5046, Scott AFB, Illinois.

2. PROJECT ADMINISTRATION:

a. SITE VISIT: Contractor is responsible to verify all measurements and conditions pre-bid.

The Government intends to only hold one official site visit. Requests for additional site access must go through the 126th Contracting Squadron (126 CONS) point of contact (POC) listed in the Request for Proposal (RFP) letter. Any additional site access will be made available to all Contractors solicited for this project.

b. MEETINGS

i. Kick-Off Meeting/Project Schedule – Kick-off meeting to occur within one week of NTP. Overall project schedule with milestone markers and 2-week look-ahead to be completed at kick-off meeting.

ii. The contractor shall coordinate with the 126th Contracting Squadron (126 CONS) on bi-weekly meetings once the construction phase begins. This meeting shall include the review of an updated 2-week look-ahead schedule. Contractor shall provide meeting minutes within 24 hours of each meeting and allow the Government up to 24 hours to accept or request changes to the minutes.

3. PROJECT SCOPE:

Figure 1: Bldg 5046 Location with surrounding buildings and infrastructure

a. BASE BID (CLIN 001): Repair Bldg 5046 (All Work)

i. The existing building was recently renovated in 2023/2024 timeframe. The bulk of the work will be in the East side of the building with some mechanical work and electrical work needing to be terminated at the main junctions in the building. See diagram of existing building below (Figure 2). The highlighted area indicates the scope of the work to be done in the building.

Figure 2: Existing Floorplan (Highlighted Area is Scope of New Work)

ii. All finishes in the newly renovated area of the building will match the existing building. Material samples shall be provided to ensure matching during the submittal phase of the project. Examples of material types for bidding purposes are listed below:

(1) Carpet shall be Mannington Elevation Burough (15217) or approved equal

(2) Cove Base shall be Johnsonite/Tarket Cove Base (Charcoal #20) or approved equal

(3) Acoustic Ceiling Tile shall be Armstrong Optima Tegular 24”x24” panels

(White - #3251) with Sonata 9/16” suspension system.

iii. Interior Finishes:

(1) Furnish and install new 5/8-inch-thick type “X” fire code drywall over the metal stud walls in all new rooms.

(2) Apply joint compound and tape all joints and screw heads until smooth.

(3) Apply paint to all new or partial new walls in all areas up to the nearest corner.

Color shall match the existing rooms. Color will be determined during material submittals.

(4) Install new cove base as needed to complete all walls within the work area. The Contractor is responsible for all floor prep or repairs.

(5) Install new acoustical ceiling and components to complete all ceilings to the new walls and or soffits. All ceiling materials to match existing.

(6) All finish work will be completed to meet or exceed industry standards and approval by the COR.

iv. New walls, doors, and all associated hardware, flooring, finishes, lighting, etc., shall be provided to provide office space to reflect the proposed floor plan below (Figure 3). This correlates to the highlighted area provided earlier.

Figure 3: Proposed Floorplan (Highlighted Area is Scope of New Work)

v. The east double doors are currently existing metal doors. These doors shall be replaced with a glass store front-type double door to match the main entrance on the north end.

vi. The existing HVAC is provided through a main unit that provides heating and cooling for the building, however, the existing Room 103 shown in Figure 2 earlier has a split unit that provides supplemental HVAC for the larger classroom. With the classroom now becoming offices, this may no longer be needed. An HVAC evaluation should be done to determine if there is enough capacity to provide heating and cooling for each new office to provide adequate comfort. If the existing split unit is no longer needed, it shall be returned to 126CES personnel.

vii. All new offices shall have comm/electrical and lighting adequate to provide office space for each personnel.

viii. The contractor shall relocate all necessary HVAC, electrical, and fire suppression to meet UFC and local/federal codes for utility work for administrative offices.

4. PERMITS/APPROVALS/GUIDANCE:

i. Conduct site inspection to verify site conditions. Contractor to coordinate all utility locates and permits (Hot work, dig, etc.) as needed.

(1) Coordinate with the 375th and 126th CES for any shutdowns of building fire suppression systems. All major fire suppression work may require a Fire Protection Engineer (FPE) to provide drawings. At a minimum, approval must be given from the 375th Base Fire Chief and Base Civil Engineer prior to commencing work as required by UFC 3-600-01 Section 1-6.

(2) This work shall comply with United Facilities Criteria (UFC) 3-600-01, National Fire Protection Association (NFPA) standards (NFPA24, NFPA13), and applicable Air Force Instructions (AFI). UFC 3-600-01 supersedes NFPA and other industry standards, except where not specifically addressed by the

UFC.

(3) The objective is to ensure the fire suppression system remains fully operational and compliant following the relocation of the riser.

(4) Building 5046 is approximately 25 years old and there are no known issues of asbestos or lead paint in the facility.

(5) Submit an impairment plan to the Base Fire Department 48 hours in advance and recommend temporary fire protection measures (e.g., fire watch) of required.

(6) Conduct a hydrostatic test at 200 psi (or 50 psi above maximum system pressure, whichever is greater) for 2 hours per NFPA 25. The contractor shall provide a copy of the testing results to the Contracting Officer Representative

(COR).

5. CONTRACTOR RESPONSIBILITIES:

A. Construction Conditions: Building 5046 will be occupied during construction operations. Therefore, the contractor shall operate in a manner considered safe for an environment inhabited by non-contractor personnel. The government will make all necessary efforts to accommodate the construction work at all times. All equipment and materials owned by the 126th will be removed from the room prior to start up.

B. Scaffolding: The contractor shall provide ladders and scaffolding as necessary to perform the new construction. Scaffolding shall be installed in a safe manner and all above groundwork performed in compliance with all OSHA requirements.

C. Protection of Government Property: Care shall be taken in all operations not to damage existing facilities and all other government property. Special care shall be exercised not to damage the surface of existing roof panels. Any contractor caused damage shall be repaired to the satisfaction of the Contracting Officer at no cost to the government.

D. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the company assures that work complies with the requirement of the contract. The contractor’s Quality Control Plan shall be delivered with the contractor’s proposal and submitted again to the Contracting Officer prior to the issuance of the Notice to Proceed (NTP). After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC program.

The contractor shall have SOLE responsibility for accuracy of all measurements, estimates of material quantities and sizes, and site conditions that will affect the construction of this project.

The contractor shall furnish and submit the following items:

a. Construction Schedule (Microsoft Project Compatible)

b. Material Submittals (Use AF Form 3000) – Reference Submittal Register

c. Manufacturer's Information and Shop Drawings

d. Material Safety Data Sheets

6. DELIVERABLES: The contractor shall provide all material submittals to the contracting office for review using Air Force Form 3000 (AF3000).

7. SCHEDULE:

a. Performance period: The period of performance (PoP) for this project shall be proposed by the contractor and negotiated with the government from the date that Notice to Proceed (NTP) is issued. All work must be scheduled to be completed within this timeframe. Any modifications or extensions must be requested through the 126th Civil Engineer Squadron (126 CES) and the Contracting Officer for review and discussion. Contractor must provide construction milestones to 126 CES and the Contracting Officer.

b. Prior to beginning construction, Contractor shall provide to the CO and 126 CES construction milestones in sufficient detail to accurately identify all phases/disciplines of work to be performed.

c. The contractor shall provide a general construction schedule, showing, at a minimum, the critical path items.

d. The contractor will be required to provide a 2-week look ahead at each meeting described above.

e. Construction may be authorized by the Contracting Officer upon acceptance and approval of the schedule and equipment/material submittal approvals.

8. SPECIFICATIONS:

a. All work performed shall comply with all applicable UFC, NFPA, NEC and other local and federal regulations and codes. This includes but is not limited to:

i. Unified Facilities Criteria (UFC) 1-200-01 General Building Requirements

ii. UFC 3-250-01 Pavement Design for Roads and Parking Areas

iii. Air Force Corporate Facilities Standards

iv. UFC 3-120-01 Design Sign Standards

v. Scott AFB Installation Facilities Standards (IFS)

(1) https://www.wbdg.org/airforce/ifs/scott-afb-ifs

9. GENERAL CONDITIONS:

a. An alternative method can be proposed for any of the above tasks and will be reviewed. Any alternative methods or deviations from the requested work shall be called out or highlighted in the Contractor’s proposal in a manner that is clearly identifiable. Any approved alternate methods will result in a SOW modification prior to the commencement of work. The Government will assume any additional design or construction costs associated with the approved alternatives but will not assume any costs associated with the Contractor processing this required modification.

b. The contractor must ensure that all access to the building be left clear of construction materials when not on the worksite. Ensure material/tools/equipment do not hamper operations during operating hours.

c. The contractor shall supply any dumpsters required to properly dispose of any construction materials.

d. The contractor shall coordinate with CE for enter/exit points to access job site, for this facility. Contractor to coordinate with CE for location of dumpster.

e. The contractor shall site verify all dimensions and/or existing site conditions prior to the commencement of work. Commencement of work shall begin within ten (10) calendar days upon receipt of the NTP issued by the Contracting Officer.

f. Contractor shall be completed within the agreed upon PoP as stated within the contract issued by the Contracting Officer.

g. Contractor shall be required to apply for and submit to the Contracting Officer an AF Form 103, Work Clearance Request, for all work to be accomplished under this delivery order five (5) days prior to the commencement of work. The AF Form 103 can be obtained from and approved by 126CES.

h. Contractor shall brief all Sub-Contractors on all safety and fire prevention regulations, emphasizing the requirement to obtain a daily AF Form 592, Welding, Cutting, and Brazing Permit, when welding, cutting, or brazing operations are to occur under this delivery order. The AF Form 592 can be obtained from and approved by 126CES.

i. The contractor shall complete and submit the appropriate DD Form 1354, Transfer and Acceptance of DoD Real Property to the 126CES for records. The DD Form 1354 can be obtained from 126 CES.

j. The contractor shall provide an inventory, utilizing Microsoft Excel, of all removed systems to ASTM-E1557-09 Uniformat II, Level 4 system detail. Detail data includes Facility Number, ID Number (if available); Equipment Type; Equipment Make;

Serial Number; Model; Capacity; Manufacturer; and Location. Contractor shall provide the government two copies of CD/DVD media with an electronic copy of the removed systems inventory as part of the final close out document package.

https://www.wbdg.org/airforce/ifs/scott-afb-ifs

k. Contractor shall provide an inventory, utilizing Microsoft Excel, of newly installed systems to ASTM-E1557-09 Uniformat II, Level 4 system detail. Since section detail data can be recorded for equipment and non-equipment section types, some of the data elements may not apply to component-sections. The Contractor must provide section detail data for those data elements that do apply (see Attachment 4).

i. Section detail data includes Facility Number; Level 2 Group Element (System) Description; Level 3 Individual Element (Component) Description; Level 4 Sub-Element (Section) Description; Sub-Element Description; Equipment Type; Equipment Make; Serial Number; Model; Capacity; Manufacturer;

Warranty Company; Warranty Expiration Date; Location; Date Manufactured; Control Type/Make and Year Installed.

ii. The contractor shall provide the government with two copies of CD/DVD media with an electronic copy of the installed systems inventory as part of the final close out document package.

l. The contractor shall provide an electronic draft copy of the installed systems inventory for review and issuance of the applicable inventory ID Number and bar-code labels at least 30 days prior to O&M handover walk-through (conducted prior to contract close out).

m. The contractor shall, during construction, keep an accurate electronic record of as-built conditions, all variations from the contract drawings (that have been approved by the contracting officer or COR in writing in advance of any such variations -including those made because of the selection of optional materials), shall be clearly indicated. These variations shall be shown in the same general detail utilized in the initial contract drawings. The as-built drawings shall be maintained in current condition during construction. The as-built drawings shall be furnished to the Contracting Officer and 126 CES no later than ten workdays after the final inspection date. As part of the as-built drawings a separate set of plans shall be marked-up showing areas found/known to contain asbestos.

n. The contractor shall install bar-code labels on all newly installed systems, as required.

Bar-code labels must match applicable component-sections standardized on the Base.

o. All documents related to the disposal of hazardous material must be supplied to 375 CONS and 126 CES. The Contractor must obtain the proper documents from 126 CES to ensure all materials leaving Scott Air Force Base can be tracked and accounted for, in accordance with all governing laws.

p. Under the 1992 Clean Air Act, all products used in executing this project must not be related to the Class I Ozone Depleting Chemicals (ODCs) identified in Air Force Policy. The following products are considered Class I ODCs: CFC-11, CFC-12, CFC- 113, CFC-114, CFC-115, Halon 1211, Halon 1301, Halon 2402, CFC-13, CFC-111, CFC-112, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, CFC-217, Carbon tetrachloride, and Methyl Chloroform.

q. Respondents are encouraged to prioritize the utilization of utility company energy savings incentives as a key funding mechanism for the implementation of proposed projects. These incentives should be thoroughly explored and integrated into the proposed plan to maximize cost-effectiveness and ensure alignment with energy savings measures. Demonstrating a proactive approach to leveraging these incentives will be viewed favorably during the evaluation process.

r. The awardee of this solicitation will need to determine if any components of this project are eligible for the local utility companies' energy efficiency rebate/incentive program. The awardee will be responsible for preparing and submitting the application to the utilities program. New Construction/Custom applications require a preapproval from the local utility's energy efficiency program prior to placing an order for material with a vendor. The awardee is responsible for the general rules and requirements of the local utility's EE application.

s. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

t. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility andarea commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

u. Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on Joint Knowledge Online (JKO) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. For those without a CAC, select"Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

10. FIELD CONDITIONS:

The Contractor shall be responsible for all field measurements to accomplish work.

Quantity and sizes of materials shall be determined from site visits and drawings. The Contractor shall carefully examine the entire site and building and shall make all necessary investigations to become thoroughly aware of the existing conditions and all difficulties involved in the completion of the work in accordance with the contract documents.

11. ACCOMPLISHMENT OF WORK:

The work areas of the existing building will be in occupied and unoccupied areas. The Contractor must ensure that all access to the existing building always remains clear for occupants and emergency access during the construction period. All temporary closures, barriers, and protective procedures shall be coordinated with the Contracting Officer. All work shall be accomplished during the standard 8-hour day, 5-day week, Monday through Friday, between the hours of 7:30 A.M. and 4:30 P.M. local time, excluding Federal Legal holidays and nonwork days resulting from holidays occurring on weekends.

However, power outages shall be accomplished on weekends or 126ARW down days (calendar provided). The 126ARW has a compressed schedule and does have roughly two down days per month, typically on Fridays. Please refer to the 126ARW calendar to coordinate the construction schedule to not work on scheduled down days unless required.

12. WORK CONDITIONS:

The Contractor shall coordinate work with the Contracting Officer, in conjunction with the User and 126 CES. The Contractor shall notify the Contracting Officer or the 126 CES inspection representative the day before he/she moves onto the work site to commence work.

The Contractor shall again provide notification the day he moves back to the work site after an interruption of work of two or more days in duration. The Contractor shall also provide an original work schedule and updates if required. This schedule shall describe major work items and projected completion dates.

13. PROTECTION OF BUILDING PROPERTY:

The Contractor shall protect from damage all building property located in or adjacent to the building and shall repair, replace, or otherwise be held liable for all such damage. Building properties include but are not limited to, furniture, vehicles, or items of supplies. Exercise control measures of all dust and toxic fumes associated with construction operations, to prevent hazards or illness to base and Contractor personnel.

14. CLEANUP:

The Contractor shall cleanup each work site at the end of each workday to the satisfaction of the Contracting Officer. Upon completion of the work, all construction equipment and debris shall be removed from the site and the area shall be left in a neat and completely acceptable condition as required by the General Provisions. Contractors must always recycle materials, such as, but not limited to cardboard and paper. The Contractor will use whatever means necessary to store all recyclable materials and is responsible for turning in recyclable materials to the Base Recycling Center.

15. PATCHING AND REPAIRING:

After the work has been completed, holes, cuts, and damages made in the finished surfaces of the work site and adjacent areas shall be properly repaired and restored to match the existing finishes. Any abrasion or disfigurement of the finished work or any portion of the building where any such abrasion or disfigurement is caused by the activities of the Contractor shall be repaired and neatly refinished to match the adjacent work to the satisfaction of the Contracting Officer. The contractor shall maintain the integrity of all fire walls/barriers.

16. PRODUCTS:

All products shall conform to their respective manufacturing and performance publications.

All materials and equipment used in the work area shall be the products of manufacturers regularly engaged in the manufacture of construction products.

17. SUBMITTALS:

The Contractor shall submit for approval all items as required by other parts of these specifications. The Contracting Officer may request submittals in addition to those required by the other parts of this Statement of Work when deemed necessary to adequately describe the work. Submittals shall be made to the Contracting Officer in five (5) copies using AF Form 3000, Material Approval Submittal. In general, submittals shall be provided with a minimum of thirty (30) calendar days in advance of scheduled installation to allow satisfactory time for Government review. Additionally, unless stated otherwise submissions on test results and other submissions of a similar nature shall be made within fourteen (14) calendar days after the work or test is performed. Each submittal shall be complete and in sufficient detail for ready determination of compliance with contract requirements.

Submittals shall include such items as Contractor’s or manufacturer’s shop drawings, descriptive literature, catalog cuts, samples, certifications, installation procedures and recommendations, templates, and other descriptive literature as may be required by the Contracting Officer. Catalog cuts and other descriptive data which may have more than one model or type shall be clearly marked to show the model, type, size, and all optional or accessory equipment the Contractor proposes to install. Submittals on component items forming a system or interrelated items shall be submitted at one time as a single submittal to demonstrate that the items have been properly coordinated and will function as a unit.

Approval of submittals will not relieve the Contractor of compliance with the project drawings and specifications. Submittal items that are disapproved will be promptly corrected and resubmitted by the Contractor. No materials shall be installed until submittals are approved by the Contracting Officer. All submittals involving color selections, patterns, and other decorative architectural features shall be submitted at the same time for both interior and exterior materials.

18. SPECIFICATIONS:

Work shall be performed in strict accordance with these contract general specifications, as well as all applicable local, state, and national Building and Life Safety Codes, American Society for Testing and Materials (ASTM) specifications. Safety plans and procedures issues must adhere to all applicable Occupational Safety and Health Act (OSHA) regulations.