PWS Refinishing Floor Services.pdf

Performance Work Statement (PWS) for Floor Refinishing Services Coast Guard Academy, New London, CT

1.0 INTRODUCTION

The Contractor shall furnish all labor, material, equipment, transportation and supervision to provide floor refinishing services to the U.S. Coast Guard Academy located in New London, CT.

2.0 BACKGROUND

2.1 The United States Coast Guard Academy is committed to strengthening the nation’s future by educating, training and developing leaders of character who are ethically, intellectually, professionally and physically prepared to serve their country and humanity, and who are strong in their resolve to build on the long military and maritime heritage and proud accomplishments of the United States Coast Guard.

2.2 This Educational Institution houses cadets and serves as a workplace for military and civilian employees year-round. As such, services performed under this contract shall not be scheduled to conflict with the normal daily operations of the facility without approval of the Contracting Officer’s Representative (COR).

2.3 This U.S. Coast Guard Academy consists of 2 hardwood floor courts. The following tables list the locations:

Areas to be serviced Location Square Foot

Roalnd Hall Gym (Annually) 17,422 Billard Hall Gym (Bi-Annual) 12,129

3.0 SCOPE

3.1 The Contractor shall furnish all labor, supervision, tools, equipment, materials, transportation, and incidentals necessary to perform annual sanding, refinishing, maintenance, and associated services for Government-owned hardwood basketball court flooring.

The work shall restore and maintain the basketball court in a clean, smooth, uniform, safe, and playable condition while protecting the integrity of the existing hardwood flooring and court markings. The Contractor shall perform all work in accordance with applicable manufacturers’ recommendations, recognized industry practices, and the requirements of this PWS.

3.2 Place of Performance

Work shall be performed at the Government-designated basketball court facility at, 15 Mohegan Ave, New London, CT. Government will identify the specific court and provide access to the facility.

3.3 Period of Performance

The Contractor shall perform the complete annual sanding and refinishing service once during each contract year, unless otherwise directed by the Contracting Officer (KO) or Contracting Officer’s Representative (COR).

The Contractor shall coordinate the work schedule with the Government to minimize disruption to scheduled athletic activities.

3.4 Contractor Responsibilities

The Contractor shall:

Provide qualified and experienced personnel capable of performing athletic hardwood floor refinishing.

Provide all commercial-grade sanding and refinishing equipment.

Provide all approved floor finishes, coatings, abrasives, fillers, masking materials, cleaning supplies, and other consumables.

Protect walls, doors, bleachers, basketball equipment, scoreboards, electrical equipment, and other Government property.

Maintain a clean and safe work area throughout performance.

Remove all Contractor-generated waste and debris from the facility.

Comply with applicable safety requirements and facility rules.

Notify the COR of conditions that may affect the Contractor’s ability to perform the work.

Obtain Government approval before performing repairs or additional work outside the defined scope.

3.5 Pre-Work Inspection

Prior to beginning work, the Contractor shall conduct a detailed inspection of the entire basketball court.

The inspection shall identify, at a minimum:

• Damaged or missing boards;

• Loose boards;

• Excessive gaps;

• Splintering;

• Water damage;

• Delamination;

• Excessive wear;

• Previous coating failures;

• Damaged court markings;

• Areas requiring special attention; and

• Conditions that could affect the quality or longevity of the refinishing system.

The Contractor shall provide the COR with a written report identifying significant deficiencies prior to beginning sanding.

The Contractor shall not perform additional repairs outside this PWS without Government authorization.

3.6 Floor Preparation

The Contractor shall:

Remove or relocate movable equipment as necessary to perform the work.

Protect all adjacent surfaces and equipment.

Remove dirt, dust, wax, oils, residue, and other contaminants.

Ensure the floor is clean and dry before sanding.

Protect areas outside the court from dust and debris.

Establish appropriate barriers and signage to prevent unauthorized access.

3.7 Sanding

The Contractor shall completely sand the hardwood basketball court using professional commercial-grade equipment.

The Contractor shall:

Sand the entire playing surface uniformly.

Remove worn finish and surface imperfections.

Remove accumulated coatings, scuffing, and other surface deterioration.

Use progressively finer abrasives to obtain a smooth, uniform surface.

Avoid excessive removal of hardwood material.

Prevent gouging, chatter marks, ridges, swirl marks, or uneven sanding.

Sand court edges and perimeter areas sufficiently to provide a uniform appearance.

Remove all sanding dust before application of finish.

The Contractor shall not sand to a depth that compromises the structural integrity or useful service life of the hardwood flooring.

3.8 Floor Repairs

Minor repairs necessary to properly complete the refinishing process may be identified during the pre-work inspection.

Repair of damaged or deteriorated boards shall require Government approval when the repair is outside the routine sanding and refinishing scope.

Replacement boards shall match the existing hardwood flooring as closely as practicable in species, dimensions, thickness, and appearance.

The Contractor shall not replace flooring or perform structural repairs without prior authorization from the Government.

3.9 Court Markings

The Contractor shall protect existing court markings during sanding and refinishing.

When court markings are included in the annual refinishing service, the Contractor shall:

Reapply markings in their existing locations unless otherwise directed.

Ensure lines are straight and uniform.

Match existing colors and dimensions.

Use products compatible with the athletic floor finish system.

Ensure markings do not bleed, run, or exhibit excessive buildup.

Apply finish coats over markings as required by the approved flooring system.

Any proposed changes to court configuration or markings require Government approval prior to application.

3.10 Finishing

3.10.1 Finish Requirements

The Contractor shall apply a commercial-grade athletic hardwood floor finish specifically designed for indoor sports flooring.

The finish shall:

• Be compatible with the existing hardwood flooring;

• Be compatible with existing coatings when applicable;

• Provide a uniform appearance;

• Provide appropriate athletic traction;

• Resist normal athletic use and scuffing;

• Not create an unsafe playing surface; and

• Be applied in accordance with the manufacturer’s requirements.

3.10.2 Application

The Contractor shall:

Apply the manufacturer’s recommended number of coats.

Allow adequate drying and curing time between coats.

Maintain appropriate environmental conditions during application.

Prevent contamination of wet finish.

Prevent runs, drips, bubbles, streaks, pooling, or excessive buildup.

Prevent unauthorized personnel from entering the work area during curing.

The Contractor shall provide product technical data and Safety Data Sheets (SDS) to the COR upon request.

3.11 Curing and Return to Service

The Contractor shall comply with the finish manufacturer’s curing requirements.

The Contractor shall not return the basketball court to service until the finish has adequately cured for normal athletic use.

The Contractor shall provide the COR with the recommended cure time and any restrictions on:

• Walking;

• Equipment placement;

• Cleaning;

• Athletic activity; and

• Normal court use.

The Government will coordinate the return of the court to service based on the Contractor’s recommendations and facility requirements.

3.12 Cleanup

Upon completion, the Contractor shall:

Remove all sanding dust and debris.

Remove masking and protective materials.

Clean the court and adjacent work areas.

Remove Contractor-generated waste.

Return relocated equipment to its original position unless otherwise directed.

Leave the facility in a clean and serviceable condition.

No Contractor materials, tools, equipment, or debris shall remain in the facility unless authorized by the Government.

4.0 Option CLIN X – Refinishing of Additional Hardwood Floors Outside the Base Scope

The Government may, at its discretion, order the refinishing of additional hardwood floors that are not identified within the base contract scope. These areas may include, but are not limited to, gymnasiums, athletic facilities, multipurpose rooms, offices, corridors, or other Government-owned facilities containing hardwood flooring.

The Contractor shall provide all labor, supervision, equipment, materials, supplies, protection, and incidentals necessary to completely refinish the designated hardwood floor areas in accordance with the requirements and standards established in this Statement of Work (SOW).

Work performed under this Optional CLIN shall include, as applicable:

1. Inspection and assessment of the existing hardwood floor condition.

2. Removal of existing finish and coatings as necessary.

3. Mechanical sanding and preparation of the hardwood surface.

4. Repair of minor surface imperfections and preparation of damaged areas.

5. Cleaning and removal of all dust and debris generated by the work.

6. Application of approved hardwood floor finish/coating in accordance with the manufacturer’s requirements.

7. Application of required coats, including appropriate drying and curing time between coats.

8. Final screening/buffing and preparation of the finished surface, as applicable.

9. Protection of adjacent walls, equipment, fixtures, and other Government property.

10. Removal and proper disposal of all contractor-generated debris and waste.

The Government will identify the specific floor area(s), approximate square footage, and desired period of performance when exercising this Optional CLIN. The Contractor shall not commence work under this CLIN until authorized in writing by the Contracting Officer or Contracting Officer’s Representative, as authorized by the contract.

Pricing: The Contractor shall provide a firm-fixed unit price per square foot for additional hardwood floor refinishing. The unit price shall include all labor, materials, equipment, supervision, mobilization, protection, cleanup, and other costs necessary to complete the work.

Measurement and Payment: Payment shall be based on the actual square footage of hardwood flooring refinished and accepted by the Government, multiplied by the established unit price. No payment will be made for areas outside the authorized work area or for work that does not meet the acceptance requirements of this SOW.

Optional Nature of CLIN: This CLIN is entirely optional and may be exercised in whole, in part, or not at all at the Government’s discretion. The Government makes no guarantee or minimum quantity of work under this CLIN.

5.0 General Conditions

5.1 Government Inspection – All maintenance work performed by the Contractor shall be subject to inspection by the Contracting Officer or the COR during and after completion of each maintenance visit. Unsatisfactory work shall be corrected at no additional cost to the Government.

5.2 Job Visit – The Contractor shall coordinate all work with the COR at least 10 business days before the proposed start date.

The Contractor shall provide:

Proposed start date Estimated duration Number of personnel Equipment to be brought on site Finish products to be used Anticipated cure time

Proposed date the court will be returned to service

The Government reserves the right to coordinate the schedule around athletic events, facility requirements, and other mission requirements.

5.3 Hazardous Conditions – During the course of this contract, should the Contractor discover a hazardous condition, the Contractor shall secure the equipment and immediately notify the COR and/or the Contracting Officer.

5.4 Hazardous Materials – The Contractor shall be solely responsible for Contractor owned or Contractor generated hazardous waste material. While performing work specified herein, if hazardous waste materials are utilized or encountered, the Contractor shall notify the COR immediately. The Contractor’s responsibility for handling hazardous waste material is incidental to the work performed. The Contractor shall adhere to all safety requirements as specified by Federal, State of Connecticut, and local laws, EPA, Connecticut Department of Environmental Protection (DEP) and OSHA regulations pertaining to the handling of hazardous waste materials.

Contractor shall remove from the Academy all empty containers and any other materials used under this contract and dispose of them in accordance with all applicable laws. Contractor shall submit and maintain a valid and up-to-date Safety Data Sheet for all materials used under this contract and have a written emergency response plan for spills or other accidental exposure to the environment. The Contractor shall use chemical and non-chemical control techniques as necessary and in accordance with all Federal, State of Connecticut, and local laws, EPA, DEP and OSHA regulations pertaining to the handling of hazardous waste materials.

6.0 Deliverables

The Contractor shall submit the following deliverables in accordance with the table below; and, via the following electronic media, Microsoft Word, when applicable. The format shall be PC compatible and submitted on compact disc or via email.

Deliverable (Based on PWS) Frequency No. Of Copies and to Whom

Date Required

Work schedule in accordance with Section 5.2

As revised One/ COR Within 10 days prior to starting any work

Safety Data Sheets As revised One/ COR Within one week after contract award and when new materials are used

7.0 PERSONNEL REQUIREMENTS

7.1. Management: The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

7.2. Security Requirements: All Contractor personnel shall appear in uniform and be able to present a valid REAL identification and/or driver’s license (if operating a vehicle).

POCS:

Contracting Officer: SK1 Kayla Rex – Kayla.L.Rex@uscg.mil COR: Jason Askew – Jason.M.Askew@uscg.mil Technical Rep (site visit contact): Jed Couture – Jed.A.Couture@uscg.mil; (571) 607-3072