PWS - Parking and Traffic Management Plan (DRAFT).docx

PERFORMANCE WORK STATEMENT (PWS) For Air and Space Expo for PARKING AND TRAFFIC MANAGEMENT PLAN, Beale AFB 14 May 2024

H.1 SCOPE

H.1.1. Scope This Performance Work Statement is to outline the need for the development and execution of a Parking and Traffic Management plan for Beale Air Force Base (AFB) 2025 Air Show, the Air and Space Expo. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide services of creating and executing a parking plan of as defined in this Performance Work Statement (PWS), at Beale AFB. The contractor shall perform to the standards in this contract.

H3 INTRODUCTION

H.3.1 Introduction. Beale AFB is hosting an airshow in 2025. Planning, set up, and execution of the Parking and Traffic Management plan for the airshow will be done by a contracted organization with overview conducted by the Ground Planning team, Security Forces Squadron (SFS), and the Civil Engineer Squadron (CES)

H.3.2 Mission. Ensure the adequate parking and transit timelines for airshow attendees over June 6-8.

H.3.3 Background. Beale AFB is located around 40 miles outside of Sacramento, CA. With the closest municipalities being Wheatland, Marysville, and Yuba City. The base has 5 gates for base access 2 to 3 will be available for Air Show access. The estimated daily attendance of the Air Show will be 30,000 visitors a day.

H.3.4 Scope. The intent of this acquisition is to create a Parking and Traffic Management plan with

H.4 GENERAL REQUIREMENTS

H.4.1 General Requirements. Provide a Parking and Traffic Management plan with detailed plans to enter base, clearly labeled lots with markers deemed necessary by the planners. Conduct traffic flow studies to determine best flows on and off of Beale AFB. Provide estimated numbers for equipment needed. The planner should also be able to identify enough parking to adequately park 30,000 attendees/10,715 parking spots per day. The contractor should also be able to identify shortcomings in the infrastructure and highlight estimated traffic flows:

H.4.1.1 Potential parking solutions should include both on and off base venues. Potential off base venues include Yuba City College, Hard Rock Casino and Hotel, Bishop’s farm.

H.4.1.2 The expected hours of operations of the air show are 0900-1600 on June 6th, 7th and 8th, 2025.

H.4.1.3 The Contractor shall expect to be in place to provide support before the beginning and after the end of the event

H4.1.4 The Contractor shall provide documentation on plan at periods of time defined in this PWS.

H.4.2 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

H.4.3 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

H.4.4 Contract Administration and Management. The following subsections specify requirements for contract, management, and personnel administration.

H.4.4.1 Contract Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations and the contractor's corporate offices.

H.4.4.2 Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

H.4.4.3 Personnel Administration. The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks [tailor this for on-site and off-site support]. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

H.4.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

H.4.6 Location and Hours of Work. Accomplishment of the results contained in this PWS requires work at Beale AFB, CA and at various contractor, subcontractor, and Government facilities (mainly in the continental United States). Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours during the planning phase. During the Air Show, employees are expected to be on site with adequate equipment and gear in case of inclement weather.

H.4.7 Travel / Temporary Duty (TDY). Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy & procedures) and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

H.5 PERFORMANCE REQUIREMENTS

H.5.1 Performance Requirements. The following section specifies the Performance Objectives and Performance Elements for the contract.

H.5.1.1 Write Parking and Traffic Management plan to be executed in a clear and concise manner.

H.5.1.2 Execute the Parking and Traffic Management plan during the days of the Beale AFB Air Show June 6-8 H.5.1.3 Ensure plan has the estimated of needed transportation to and from identified parking locations H5.1.4 Ensure plan has estimated number of employees and shifts for transport of visitors to and from the air show.

H.5.1.5 Ensure plan has marked Traffic Control Points on installation to be vetted by the Security Forces Squadron and will identify necessary points off installation to be coordinated with local police organizations.

H.6 SPECIAL REQUIREMENTS

H.6.1 Special Requirements. This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

H.6.2 Security and Safety. DD Forms 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254, which will be further identified in the DD Form 254 for each TO, as required. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC). Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education; personnel security clearances; reports; security checks; security guidance; emergency protection; protection of government resources; DD Forms 254; periodic security reviews; and other responsibilities, as required.

H.6.3 Government Furnished Materials. The Government will make available the materials, office space, communications capability and information if applicable.

H.6.4 Environmental Requirements. The contractor shall comply with all documents listed below as mandatory and referenced under section H5, Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option.

Mandatory compliance (list) non-mandatory document (list)

H.7 DELIVERABLES

H.7.1 Deliverables. The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

H.8 RELATED DOCUMENTS

H.8.1 Related Documents. The following Documents are related to this project: Environmental Regulations for Handling and Disposing of Dredged Materials