PWS NWP Grounds Maintenance.pdf

PERFORMANCE WORK STATEMENT

FOR THE

GROUNDS MAINTENANCE IN WILLAMETTE VALLEY

WILLAMETTE VALLEY PROJECTS, LINN & LANE COUNTY, OREGON

1.0 GENERAL STATEMENT.

US Army Corps of Engineers, Portland District is soliciting for Grounds Maintenance Services within the Willamette Valley Project locations. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform grounds maintenance services as defined in this Performance Work Statement (PWS) at the Willamette Valley Project in Oregon.

Locations for work to be conducted include; Lookout Point Lake, Dexter Lake, Fern Ridge Lake, Cottage Grove Lake and Dorena Lake and Foster and Green Peter Lakes. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This firm fixed priced contract is for a base plus four option years per the Government’s discretion. The period of performance for the base year will be from award to 31-MAR-2026. The following option year period of performances are outlined within the delivery/performance schedule of this requirement.

Base Year: From Date of award through 31 March 2026 1st Option Year Period: 1 April 2026 through 31 March 2027 2nd Option Year Period: 1 April 2027 through 31 March 2028 3rd Option Year Period: 1 April 2028 through 31 March 2029 4th Option Year Period: 1 April 2029 through 31 March 2030

2.0 DEFINITIONS.

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in paragraph 5. The Contractor must re-perform all unsatisfactory work unless excused by the Quality Assurance Evaluator (QAE).

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the QAE.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance. The QAE may be the COR.

Improved Grounds Maintenance Areas: These areas will be shown on the attached contract drawings.

Improved maintenance areas include but are not limited to the established lawn areas around and on all sides of picnic tables, fireplaces, restrooms, and other buildings, bulletin boards, signs, sidewalks, drinking fountains, water hydrants, outdoor theater structures, playgrounds, horseshoe pits, trees, shrubs, access roads, parking lots, ditches, curbs, and wheel stops. These areas are bounded by established site lines further defined in Appendix A-Z.

Compounds: These areas are defined as USACE facilities that are either enclosed by security fencing or blocked by security gates.

Optional Equipment: Use of side arm, boom, or other articulating side-extending mower equipment is permissible on any of the defined grounds maintenance areas as long as it’s approved by the COR.

Invasive/Noxious Weeds: A species that is non-native to the ecosystem under considerations and whose introduction causes or is likely to cause economic or environmental harm or harm to human health.

Common invasive/noxious weeds include, but are not limited to, Poison Oak (Toxicodendron rydbergii), Japanese Knotweed (Fallopia japonica) and Scotch Broom (Cytisus scoparius). Blackberry bushes will be cut down so that there is less than 2in of stalk from ground level for visitor safety even if emerging from non-invasive weeds. Poison Oak is a native plant, but within campgrounds this plant increases harm that may occur to our visitors.

3.0 THE GOVERNMENT WILL FURNISH.

The Government shall furnish keys, site maps, and assist with access, when necessary, to the designated locations.

4.0 THE CONTRACTOR SHALL FURNISH.

The Contractor shall furnish all labor and equipment necessary to perform the work required under these specifications. Equipment shall be industrial grade. Contractor shall provide an equipment list (make, brand, and model) for approval prior to beginning this contract. Any changes to the equipment list throughout the period of this contract shall be submitted to the COR.

4.2 All equipment shall meet the requirements of the USACE Safety Manual EM 385-1-1. A copy of the EM

385-1-1 can be downloaded at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The Contractor shall establish Activity Hazard Analysis and Accident Prevention plan in attachments 1 and

2. These plans shall be submitted to USACE Environmental and Compliance coordinator as well as COR.

4.1.1 Attachment 2 APP Worksheet End Form 6293_Aug 2024

4.1.2 Attachment 3 AHA Eng Form 6206_Sep 2024 (sample)

4.1.3 Attachment 4 EM 385-1-1

4.3 All equipment shall be industrial grade, shall be in good mechanical condition, and shall be safety approved by the COR prior to being permitted on the job site. Prior to starting work, the Contractor shall provide the COR with documentation of safety inspection for all equipment being used on the job site. Inspection shall be the responsibility of the Contractor.

4.4 Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from striking persons or damaging property. Mowing in all areas shall be accomplished with a self-propelled or tractor mounted rotary or flail-type mowers, string trimmers, hand tools and equipment. Sickle-type mowers may be used only with prior written approval of the COR.

4.5 Mowers shall have slides or turf-type wheels which prevent tearing or plowing turf.

4.6 The Contractor shall have available sufficient equipment to maintain each area within the parameters outlined in the contract.

4.7 Effective spark arresting exhaust mufflers shall be maintained on all power equipment used in performance of work under this contractor.

4.8 All equipment shall be clean when it arrives at a Corps lake. All equipment shall be clean prior to transfer between lakes. All equipment shall be clean before it leaves known weed sites. Corps will specify, annually, locations of invasive weeds prior to work.

4.8.1 Cleaned equipment must be free of clinging seeds, soils, vegetative matter, and debris that may harbor propagules of any plant.

4.8.2 All equipment used in areas infested with high priority invasive species including, but not limited to false brome (Brachypodium sylvaticum), meadow knapweed (Centaurea jacea x nigra), shining geranium (Geranium lucidum) and sulfur cinquefoil (Potentilla recta) must be cleaned within the infested area prior to vacating the site.

4.8.3 At times, masses of weed seeds may accumulate on machinery. Seed accumulations larger than a pint shall be disposed of in sealed bags and placed in an approved waste receptacle.

4.9 The Contractor shall insure that all employees are capable of demonstrating adequate knowledge of chemicals, tools, equipment, and techniques necessary to competently perform the work.

4.10 Upon completion of this contract and prior to final payment being made, the Contractor and the

Contractor’s employees shall vacate such grounds within 3 working days after the effective date of completion and within 10 days after completion shall restore the buildings and grounds to their original condition as existed when the Contractor initially occupied the space.

4.11 The Contractor shall, without additional expense to the Government, be responsible for obtaining all necessary licenses and permits and for complying with any applicable Federal, State, and County laws, codes, and regulations applicable to the performance of the work specified in this contract. The Contractor shall be responsible for all damages to persons and private or Government property that occur as a result of his fault or negligence.

4.12 The Contractor shall provide a list of all employees, vehicles, and equipment used in performance of this contract. Vehicles shall be clearly marked identifying the contractor.

4.13 The Contractor shall submit a monthly schedule to the COR prior to the following month’s work. The Contractor shall be responsible for proper submission of invoices within 10 days of completing work.

5.0 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS (Also see Paragraph 6.0).

The Contractor shall provide all labor, equipment, and supplies necessary to perform all grounds maintenance in the Willamette Valley Project (WVP) areas shown on the attached contract drawings. All work performed shall be in strict accordance with these specifications.

Site maps (Appendix A through Z) attached to these specifications are not necessarily to scale. Acreage figures and site lines are approximate. Physical barriers, existing site lines and the attached specifications will determine the limit of grounds maintenance.

The contractor shall be responsible for maintaining the site lines identified in appendix A through Z in order to reduce encroachment of vegetation over the period of performance.

Grounds maintenance shall be performed in a continual operation. All mowing and trimming, including areas not accessible to large mowers, shall be completed prior to ceasing operations in that park area.

The COR may direct the grounds maintenance of any park area or any combination of areas. The Contractor shall commence grounds maintenance in at least one of the directed areas within 48 hours. The Contractor shall complete the maintenance of all areas assigned to be maintained within a maximum of 10 working days or less. (The COR will not count days where rain prevents mowing as working days.) The COR must be notified of any work delays effecting the mowing schedule.

5.1 Mowing. The Contractor shall maintain each area according to the following specifications unless otherwise specified in section 5.3 “Specific Location Requirements.” Grounds maintenance in the day-use areas, project offices, and fire breaks shall occur on a Monday-Friday schedule. Campgrounds shall be maintained on a Monday-Thursday schedule. Campgrounds shall not be left partially maintained on Thursday with the intention of completion on the following Monday. Grounds maintenance at campgrounds shall begin on Mondays to allow adequate time to complete the entire area prior to Thursday evening. Grounds maintenance shall be limited to the hours of 7:00 a.m. to 7:00 p.m. in all areas, with exception of campgrounds, which shall be limited to the hours of 8:00 a.m. to 8:00p.m.

5.1.1 Vegetation shall be maintained below the height maximum defined in the site maps by site type

(Appendix A-Z). Vegetation shall not be maintained shorter than two (2) inches at all designated locations. Campgrounds and Project Offices shall be maintained below five (5) inches. Day use areas shall be maintained below seven (7) inches. Dispersed areas shall be maintained below twelve (12) inches.

5.1.2 Particular care shall be exercised by workmen to insure that trees and shrubs are not damaged by grounds maintenance equipment. “Weed eater” type trimmers shall not be used around small (less than 4” DBH) trees or young plants. All seriously damaged trees and/or shrubs shall be removed and replaced with equivalent size and species by the Contractor at no expense to the Government. The Contractor, with approval of the Contracting Officer, may substitute other species of tree and/or shrub of an equal value.

The Contractor shall take extra precaution to not damage trees or plants within the designated maintenance areas. The COR will inspect any trees or plants that receive any amount of damage and determine the caliper, height and species of tree, for which the Contractor must purchase and install in a designated location chosen by the COR.

If the tree is too large and there is no nursery that has stock which can replace the particular tree with the same size and dimensions then the Contractor will have $100 deducted from the next invoice received after the damage has been inspected. The COR will provide a memorandum for record to document the reasoning for the deduction.

5.1.3 Within the campgrounds, the Contractor shall not perform ground maintenance within three (3) foot of tents and camping gear unless a larger buffer is requested by the camper(s).

5.1.4 When the ground is saturated with standing water, Contractor needs to assess grass length with location specific scope and weather accessibility and determine if an alternate approach is necessary to maintain defining scope. All ground maintenance shall prevent tearing up grass roots except where outlined in defining scope. Equipment with large turf tires is a more preferable option for performing grounds maintenance so as to increase efficiency during high saturation periods and to not create compaction, rutting or damage to the ground surface.

Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation will result.

5.1.5 Contractor shall insure that all roads, camp pads, sidewalks, buildings and parking lots are cleared of grass clippings prior to completing work in the area. No clippings shall be sprayed from the mowers or trimmers onto personal property.

5.1.6 Grass clippings shall be spread evenly on maintained areas. Contractor shall not leave grass clippings in rows or clump as this creates unsavory conditions and kills grass. It is recommended that clippings be blown out of a machine in order to evenly distribute across mowed areas. Contractor shall not dispose of clippings in areas adjacent to those outlined in the contract.

5.1.7 All compound area mowing shall be performed for a distance of fifteen (15) foot from each edge of the road surface unless otherwise specified on the contract drawings.

5.1.8 Regarding invasive/ noxious species, it is the responsibility of the contractor to prevent the spread or transfer of invasive species from infested sites to non-infested sites by cleaning equipment prior to arrival on USACE land; between USACE lakes; and when leaving sites of known high priority weed infestations. Additionally, accumulations of weed seed shall be disposed of in a way that eliminates the possibility to germinate and establish.

5.1.9 3 or more consecutive days lost to extreme weather, the contractor is required to implement an alternate mowing plan at Pine Meadows and Schwarz campgrounds to meet the specification outlined within the specific site requirements to maintain high use areas.

5.2 Trimming.

5.2.1 Trimming shall be performed around all trees, shrubs, culverts, sign posts, traffic control devices, and all public facilities which include, but are not limited to boat ramps, picnic tables, fireplaces, garbage cans, water hydrants, sidewalks, buildings, benches, playgrounds, and outdoor theater structures. Trimming shall be accomplished after each mowing with string trimmers or hand tools. Extreme care shall be taken to not damage any of the above mentioned items. Any damage to the items listed in this section, but not exclusively, shall be replaced by the Contractor per the COR’s discretion as explained in section 6-3.

5.2.2 All berry vines shall be removed from improved and landscaped areas within the site line, to include those found at tree base by hand tools. All berry vines extending from outside of the established mow lines into the mowing area shall be removed at ground level by the Contractor. All cut materials shall be removed by the Contractor and deposited at a location designated by the COR.

5.3 Specific Location Requirements. All improved grounds maintenance locations are located at the following projects within the Willamette Valley Project: Cottage Grove, Dorena, Fern Ridge, Dexter, Lookout Point, Foster and Green Peter. The following locations have specific requirement in addition to specifications in sections 5.1, 5.2, & 5.3.

5.3.1 Cottage Grove Lake.

5.3.1.1 Fire Breaks – Grounds maintenance at these sites shall take place during the first week of July. All grasses shall be cut below twelve (12) inches. Grounds maintenance shall occur within two (2) foot of fences and trees. Any stalked plants located within the described area, such as Scotch Broom (Cytisus scoparius) or Himalayan blackberry (Rubus discolor), may be cut by the mower and left in place. See Appendix A for the site map.

5.3.1.2 Lakeside Park– See Appendix B for the site map.

5.3.1.3 Cottage Grove Project Office– See Appendix C for the site map.

5.3.1.4 Pine Meadows Campground – Berry vines shall be removed from all planted shrubbery within the site lines. All berry vines located along the shoreline that are adjacent to campsites shall be cut down to the ground level. All berry vines located along the exterior perimeter cable of the campground shall be cut down to the ground level. Grounds maintenance shall be conducted between the exterior perimeter cable and the county road. Pre park opening mowing calendar shall be coordinated by the COR and contractor to ensure a minimum of two (2) periods of grounds maintenance occurs prior to park opening. See Appendix D for the site map.

5.3.1.5 Pine Meadows Campground and Maintenance Compound – Trimming shall be performed on the inside of the compound according to specifications in paragraph. 5.2. All berry and invasive vegetation shall be removed from the fence and kept clear from growing inside of the compound. See Appendix D for the site map.

5.3.1.6 Primitive Campground – See Appendix E for the site map.

5.3.1.7 Riverside Park – A five (5) foot buffer shall be cleared of vegetation on both sides of the access trail starting from the beginning of the asphalt trail to the fishing platform. See Appendix F for the site map.

5.3.1.8 Shortridge Park – See Appendix G for the site map.

5.3.1.9 Wilson Creek Park – See Appendix H for the site map.

5.3.1.10 Day Use Areas – All berry vines above the high-water mark or within the site line perimeter shall be removed. Day use areas are considered all areas that are not campgrounds.

5.3.2 Dorena Lake.

5.3.2.1 Bake Stewart Park – Grounds maintenance shall include a three (3) foot buffer along all roadways between the entrance to the park from the county road, the host site, and the north and south pit toilets. The boulders at front of the park shall be maintained on each side creating a three (3) foot buffer on both sides of the boulders. The volunteer host site shall be maintained with a three (3) foot buffer around the entire host site and associated roadways. Both restrooms and the storage building shall be maintained with a three (3). All signs, bulletin boards and picnic tables withing the site lines shall maintain a three (3) foot buffer around those items. Vegetation shall be maintained beneath all picnic tables within the site lines. All sign posts in the front of the park are outside the designated “no mow” area. See Appendix I for the site map.

5.3.2.2 Dorena Compound – Trimming will be performed on the inside of the compound according to specifications in paragraph 5.2. All vegetation shall be removed from the fence and kept clear from growing inside of the compound. See Appendix J for the site map.

5.3.2.3 Harms Park – Trimming shall be performed between park entrance and the bicycle path for the entire designated park. See Appendix K for the site map.

5.3.2.4 Schwarz Campground – The area adjacent to the campsites along the river shall be trimmed from the campsites extending five (5) foot over the edge towards the water. All invasive species shall be removed.

Emergent vegetation extending from all ditches shall be mowed to ground level. Pre park opening mowing calendar shall be coordinated by the COR and contractor to ensure a minimum of two (2) periods of grounds maintenance occurs prior to park opening. See Appendix L for the site map.

5.3.3 Dexter Lake.

5.3.3.1 Orchard Park – The first mowing shall consist of mowing a ten (10) foot buffer along the entire roadway and parking area, a ten (10) foot buffer around the restroom and a five (5) foot buffer around the picnic tables and signs. All tables shall have the vegetation trimmed underneath the tables.

The second mowing shall be coordinated with the COR, who will decide when the grounds are suitable for tractor access. The second mowing shall include the entire park mowing boundary as designated in the site map. The Contractor shall commence mowing within 48 hours of coordination with COR. Mowing for Orchard Park is reduced to conserve wetland area. See Appendix M for the site map.

5.3.3.2 Middle Fork – See Appendix V for the site map.

5.3.3.3 South Side – See Appendix Y for the site map.

5.3.4 Lookout Point Lake.

5.3.4.1 Meridian Park – Vegetation shall be cleared back ten (10) foot from the boat dock at all times. See

Appendix N for the site map.

5.3.4.2 Signal Point Park – Vegetation shall be cleared back ten (10) foot from the boat dock at all times. See

Appendix W for the site map.

5.3.4.3 Lookout Point Office – Weed pulling shall be conducted from the General Maintenance and Admin Buildings

(purple). Trimming shall be conducted using weed eaters at a ten (10) foot swath along both sides of the General Maintenance gate entryway to the Powerhouse (see photo with color coding (orange)). Weed eating shall be conducted on all blacktop road surfaces and parking lot areas within the powerhouse parking area (orange). Weed eating shall be conducted behind the Powerhouse building behind vehicles to include the sloped wall and small drainage patch (approximately 35 feet by 6’ feet) – also orange on photo(orange). Weed eating shall be conducted along all cracked blacktop near/ and along garden boxes and/office buildings (orange). Weed eating shall be conducted along the back gate of the Admin building, Conference and General Maintenance Buildings, (to include around picnic tables, up to blackberry edge). Weeds shall be removed Remove weeds from garden boxes along the parking lot in front (orange). Mowing show be conducted along aa single swath path from the public roadway to the gated exterior entrance (blue). See Appendix N1 and N2 for the site maps.

5.3.5 Fern Ridge Lake.

5.3.5.1 Fern Ridge Project Office – See Appendix O for the site map.

5.3.5.1 Jeans Park – The first mowing shall take place prior to the 4th of July. After mowed, vegetation shall be left in a mulched state, not leaving long pieces of grass for fire precautions. Trees that are within the mow boundary shall have invasive species removed from around them by hand tools only. String or fixed blade trimmers shall not be used within two (2) foot of trees. Prior to restroom servicing in May, a ten (10) foot wide path shall be maintained from the service gate at South Jeans Park to the restroom (CXT) approx. 300 feet long. See Appendix P for the site map.

5.3.5.2 Kirk Park – There are three (3) areas which combine to comprise the mowing job at this park. Review the site Appendix Q for the improved mowing areas. These areas include Station 10, East Kirk Park and Kirk Park. See Appendix Q for the site map.

5.3.5.3 Shorelane Park – The shoreline along the parks water edge shall be kept free of all vegetation except for designated woody vegetation as described by the COR. See Appendix R for the site map.

5.3.6 Foster Project.

5.3.6.1 Foster Project Office – Trimming and edging shall be conducted at the following locations; Foster main admin building landscape bed, the North curb entrance, Fish Ladder bed, rear service building gravel area, and employee parking area, the Powerhouse landscape islands and the Southeast perimeter. Parking lots shall vegetation removal for dandelions, weeds, and other vegetation growing up through cracks and crevices of parking lot and rear service gravel areas during exercised mows. All vegetation shall be removed from fencing. See Appendix S for the site map.

5.3.6.2 Wiley Park – All vegetation shall be removed from fencing. See Appendix T for the site map.

5.3.7 Green Peter Project.

5.3.7.1 Billings Park – See Appendix U for the site map.

5.3.7.2 Dam Overlook – The first mowing shall take place in the month of June. See Appendix X for the site map.

5.3.7.3 Whitcomb Bridge Park – The first mowing shall take place in the month of June. See Appendix Z for the site map.

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality

Assurance Surveillance Plan (QASP).

Performance Requirements Summary Table Performance

Objective Standard Acceptable Threshold Method of

Surveillance Mow Grass Grass shall be maintained at a height specified in Section

5.1.1 of PWS

95% of areas inspected meet specifications.

100% inspection

Maintenance of camping areas

Contractor shall mow within 3 feet of tents and camping gear.

95% of areas inspected meet specifications.

100% inspection

Corps land (including trees and shrubs) shall not be damaged.

Trees and Shrubs shall not be damaged by mowers or trimmers. Tractor wheels shall not tear out turf. Wheel ruts shall not be visible.

No more than 3 trees or shrubs damaged due to contractor negligence.

100% inspection

Grass and clipping shall be cleared.

In accordance with section

5.1.5 of PWS, roads, camp pads, sidewalks, buildings, and parking lots shall be clear of grass and clippings.

Clippings shall be distributed evenly across mowing area.

95% of areas inspected meet specifications.

100% inspection

Roadside care Edge of road service shall be maintained in accordance with Section 5.2 of the PWS.

95% of areas inspected meet specifications.

100% inspection

Prevent spread of invasive/noxious species.

In accordance with section

5.1.8 of PWS non-infested sites shall not be infested with invasive/noxious species.

No more than 3 incidents of infestation due to contractor negligence.

100% inspection

Edging and Trimming

Edging and trimming shall be maintained in accordance with section 5.2 of PWS.

95% of areas inspected meet specifications.

100% inspection

Berry vine removal Landscaped areas shall be maintained in accordance with section 5.2.3 of PWS.

95% of areas inspected meet specifications.

100% inspection

Specific location requirements met

In accordance with section

5.4 of PWS

100% of areas inspected meet specifications.

100% inspection

Safety maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions.

0 accidents or incidents 100% inspection

6.3 Surveillance. Periodic and random inspections by the COR will serve as the surveillance methods. If the

COR discovers deficiencies and/or receives complaints, the COR will alert them to the contractor for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within 14 days after contract award. Once accepted, the QCP becomes a part of the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The Contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government will reject non-conforming services.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the

Performance Requirements Summary, the QAE or COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance shall be referred to the KO.

6.6 The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government’s convenience; and / or

iv. Terminate the contract for Cause.

6.7 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

6.8 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.9 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7. SECURITY, SAFETY, & ENVIORNMENTAL REQUIREMENTS.

7.1 Security Requirements.

7.1.1 General. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, social security number, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in employee work assignment within one day of such change. Upon completion or reassignment individuals are required to return access cards/keys to the designated COR.

The Contractor shall complete access request forms (to be provided after contract award), with all required documents for all employees, prior to them coming onsite. The forms shall be submitted to the COR or designated representative a minimum of three business days prior to arriving on-site. Many employees at the Bonneville Project work four 10‐hour days, so Friday should not be considered a business day for this purpose. Contractors cannot work onsite without an approved access request.

Any foreign nationals, including permanent citizens requesting access to the Bonneville Project, regardless of duration, must be approved by US Army Headquarters before initiating the Bonneville access request procedure. The COR will obtain the necessary documents from the Contractor. Please note the Foreign Visitor Authorization (FVA) process takes a minimum of 30 days. Contractor access requests will not be processed without an FVA.

7.1.2 Project Security. Project security is the responsibility of the Contractor. The Government will not accept responsibility for stolen or damaged equipment and materials. All equipment and materials shall be adequately secured by the Contractor to prevent theft or vandalism.

7.1.3 Background Checks. The Contractor shall be responsible for completing a background investigation of employees upon the initial report date. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR.

7.1.4 Anti-Terrorism (AT) Level I Training. All Contractor employees, to include sub-Contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and Sub-Contractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Sub-Contractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

The Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

7.1.5 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.1.6 Suspicious Activity Reporting Training. (e.g. iWatch, CorpsWatch, See Something, Say Something). The

Contractor and all associated sub-Contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 5 calendar days after the completion of the training.

7.1.7 Operations Security (OPSEC) Training. All new Contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and sub-Contractor employee to the COR, or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html.

7.1.8 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

7.2 Safety and Environmental Requirements.

7.2.1 The Contractor shall follow all safety regulations as set by the Occupational Safety and Health Administration (OSHA), Corps of Engineers Safety Manual EM 385-1-1, and project safe clearance procedures. A copy of the EM 385-1-1 can be downloaded at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

a. A Job Safety Analysis, also known as Activity Hazard Analysis (AHA), shall be prepared in accordance with EM-385-1-1 and submitted as part of the Accident Prevention Plan for approval by the designated COR prior to initiation of the work tasks. The Job Safety Analysis shall be updated and resubmitted to the designated COR as warranted.

b. Tools shall be equipped with manufacturer's recommended safety protective devices to ensure worker safety at all times. Tools shall be inspected daily by the Contractor and maintained in good working condition. All workers shall be properly trained in safe practices.

c. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall notify the COR in a timely manner. The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. Contractor employees shall wear personal protective equipment as required in accordance with

EM 385-1-1.

7.2.2 Job Safety Analysis (JSA). The Contractor shall, during their on-site tour of the Project, determine those areas and activities in which possible safety hazards exist. The Contractor shall identify hazards in each phase of services performed and what preventive measures the Contractor proposes to take to prevent accidents. The JSA must be typewritten with a cover page. In accordance with EM 385-1-1, the Contractor shall prepare a Job Safety Activity Hazard Analysis for approval by the COR prior to commencement of work.

7.2.3 Public Safety. The Contractor shall maintain the public use areas so as to provide the best possible conditions for safe use by visitors. The Contractor shall be responsible for providing adequate personnel or barricades to insure the safety of the general public and project personnel during window washing operations. Use of the Government owned first aid kits shall be reported immediately to the COR for refilling by the Government.

7.2.4 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the Lookout Point Control Room at 541-342-3072, and then the COR.

7.2.5 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident.

The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

7.2.6 Facility Access. The Government shall provide the Contractor access to the required installation and offices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time. During check-in at the local control room, the Contractor should inform the operator of what services will be taking place at the other projects after leaving the control room. The Contractor will call the Operator before entering any of the other project powerhouse, dam, or intake tower locations. The Contractor will then call the operator to inform the operator that they have left the facility.

It is the responsibility of the Contractor to insure that all articles of possible personal or monetary value found by or turned into the Contractor's employees be turned into the COR.

8. GENERAL.

8.1 Contract Administration.

Contract will be administered by the following:

Department of the Army, Portland District, Corps of Engineers P. O. Box 2946 Attn: CECT-NWP-X Portland, Oregon 97208-2946

8.2 Invoice Submittals. Invoices shall be submitted as follows in accordance with FAR clause 52.212-4(g):

i. Submit one electronic PDF invoice to Millington (USACE Finance Center) via email address:

CEFC-G2invoices@usace.army.mil

An invoice must include --

i. Name and address of the Contractor (must be the same as stated within the System for Award Management;

ii. Invoice date and number;

iii. Contract number, line item number, and the contract number;

iv. Description, quantity, unit of measure, unit price, and extended price of the items delivered;

ii. Name and address of official to whom payment is to be sent;

iii. Name, title, and phone number of person to notify in event of defective invoice;

For invoice receipt verification or for a vendor's payment problem, the vendor may contact Millington at phone number (901) 873-9077.

8.3 Insurance. The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's As legally required by the State wherein the work Liability (including Federal Longshoremen and is being performed.

Harbor Worker's Insurance).

2) Comprehensive General Liability Insurance Personal Injury Liability:

$1 million per person $1 million per occurrence Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

3) Automobile Liability Personal Injury Liability:

$1 million per person $1 million per occurrence Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

8.4 Identification of Contractor’s Employees. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees, including photo IDs for who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change.

All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

The Contractor shall be responsible for requiring each employee engaged in work to wear identifying uniform marked with identifying name of the Contractor. All employees shall wear name tags with their name prominently displayed.

The Government may require the contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

8.5 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the KO. The contractor shall notify the KO immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

8.6 Government Holidays. The Contractor is not required to work on the following federal holidays:

• New Year’s Day • Labor Day

• Martin Luther King Birthday • Columbus Day

• President’s Day • Veteran’s Day

• Memorial Day

• Juneteenth Day • Thanksgiving Day

• Independence Day • Christmas Day

8.7 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA).

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor

8.8 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts.

U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

a. U.S. Department of Labor Veterans employment: www.vets.gov/

b. Federal veteran employment information: www.fedshirevets.gov/index.aspx

c. Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets/

d. Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/

e. U.S. Army Warrior Transition Command Employment Index:

http://www.wct.army.mil/modules/employers/index.html

f. Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

g. Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

9.0 FORMS.

Contractor Discrepancy Form: http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf

Activity Hazard Analysis Form:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

10.0 ATTACHMENTS – Maps of Grounds

Attachment 1 Maps

Appendix A - Cottage Grove Fire Breaks Appendix B - Cottage Grove Lakeside Park Appendix C - Cottage Grove Project Office Appendix D - Cottage Grove Pine Meadows North and South Campgrounds and Maintenance Compound Appendix E - Cottage Grove Primitive Campground Appendix F - Cottage Grove Riverside Park Appendix G - Cottage Grove Shortridge Park Appendix H - Cottage Grove Wilson Creek Park Appendix I - Dorena Bake Stewart Park Appendix J - Dorena Compound Appendix K - Dorena Harms Park Appendix L - Dorena Schwarz Campground Appendix M - Dexter Orchard Park Appendix N - Lookout Point Meridian Park Appendix N1-Lookout Point Project Office Appendix O - Fern Ridge Project Office Appendix P - Fern Ridge South Jeans Park Initial Mow, Fern Ridge North and South Jeans Park Appendix Q - Fern Ridge East and West Kirk Park Appendix R - Fern Ridge Shorelane Park Appendix S - Foster Project Office Appendix T - Foster Wiley Park Appendix U - Green Peter Billings Appendix V - Dexter Middle Fork Appendix W - Lookout Point Signal Point Boat Ramp Appendix X - Green Peter Dam Overlook Appendix Y - Dexter South Side Appendix Z - Green Peter Whitcomb Bridge Park

Attachment 2 APP Worksheet End Form 6293_Aug 2024

Attachment 3 AHA Eng Form 6206_Sep 2024 (sample)

Attachment 4 EM 385-1-1