PWS_NTV_Lease Range Operations (Final).pdf

PERFORMANCE WORK STATEMENT (PWS)

Non-Tactical Vehicle (NTV) Lease

Fort Hood Range Operations 19 August 2026

PART 1: GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Non-Tactical Vehicle (NTV) Leasing as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Hood Range Operations requires reliable, heavy-duty, and specialized NTVs to support tactical range clearance, maintenance, safety, troop movement, and logistics. Continuous vehicle availability is critical to maintaining safety and ensuring uninterrupted training capabilities across the installation's training areas and impact ranges. Due to the nature of range clearance and support operations, these vehicles must operate in rugged, off-road environments.

1.3 Objectives: The objective of this contract is to secure a 12-month lease for twenty

(20) highly capable NTVs (model year 2026 or newer) with unlimited mileage. The lease must ensure high operational readiness of the fleet through comprehensive Contractor-provided preventative maintenance and strict 24-hour replacement timelines for non-operational vehicles, thereby sustaining mission readiness at Fort Hood.

1.4 Scope: The Contractor shall provide non-personal services for Non-Tactical Vehicle (NTV) leasing to include delivery, full-service preventative maintenance, tire replacement, annual state safety inspections, and a 24-hour turnaround replacement for non-operational vehicles. The Contractor shall accomplish the seamless delivery and support of nineteen (19) specialized vehicles to the Fort Hood Range Operation Center.

1.5 Period of Performance: The Period of Performance (PoP) shall be one (1) 12-month Base Period.

Base Period: 30 September 2026 to 29 September 2027

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the Contractor for its internal use to ensure that it performs and delivers high-quality service. The Contractor’s QCP is the means by which the Contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty

(30) days of contract award. After acceptance of the QCP, the Contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The Contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program: Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process (such as preventative maintenance intervals, tire safety, and vehicle delivery checkouts) that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification: The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction: The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement: The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work, including inspection and testing.

1.6.1.2.5 Trend Analysis: The QCP shall include a method of performing trend analysis and assessments through the use of metrics (e.g., breakdown rates, average replacement turnaround times, and PM schedule adherence).

1.6.1.2.6 Surveillance Methods: The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the COR or KO to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but is not limited to, information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), social media/networking sites, dissemination of information, and documents disposal.

The OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are met. "Contract quality requirements" means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The Contractor is not required to perform routine maintenance or standard deliveries on the following Federal Holidays, unless specifically directed by the KO. However, the requirement to provide a replacement vehicle within twenty-four (24) hours of notification of mechanical failure remains in effect 365 days a year, regardless of holidays or weekends, unless an alternate timeline is mutually agreed upon with the COR for a specific incident.

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting routine business (such as scheduled deliveries, routine maintenance, and administrative support) between the hours of 0730 and 1600 Central Time, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must, at all times, maintain an adequate workforce and support structure for the uninterrupted performance of all tasks defined within this PWS. For emergency replacement of non-operational vehicles, the Contractor shall provide a 24-hour point of contact available to receive notifications and initiate the replacement protocol outside of standard business hours.

1.6.5 Place of Performance: Vehicles shall be delivered directly to the Fort Hood Range Operation Center, Fort Hood, TX. The primary area of operation for these vehicles will be within the training areas, unimproved roads, and impact ranges of Fort Hood, TX.

Maintenance services provided by the Contractor may be performed at the Contractor's commercial facility or on-site, provided range operations are not hindered.

1.6.6 Type of Contract: This is a Firm-Fixed Price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at Fort Hood change, the Government may require changes in Contractor security matters or processes in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government (such as emergency vehicle recovery or replacement) will continue. Contract services will resume fully when the FPCON is reduced to Bravo or lower.

1.6.7.1.1 HPCON: The Contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding precautionary health measures.

1.6.7.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use.

1.6.7.3 Escorts: Not Applicable. Contractor personnel requiring access to Fort Hood to perform delivery, maintenance, or pick-up of vehicles will process through the Marvin Leath Visitor Control Center (VCC) to obtain a visitor pass and are not required to be escorted under standard conditions.

1.6.7.4 Personnel Security Clearance Requirements: Not Applicable. Contractor personnel do not require a security clearance to perform the services under this contract, as they will not have access to classified information or secure networks.

1.6.7.5 Background Checks: The Contractor shall ensure Contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence.

Security checks that have been completed as part of a previous background check that was a condition of employment meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, the Contractor shall provide the KO or COR, upon request, the following information on any employee:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee reveals any information of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR. The Contractor shall report

1. Traffic violations, other than parking, only if the contract is for drivers for the Government.

2. Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to national security.

3. Any actions taken against Contractor employees or subcontractors pursuant to this requirement.

1.6.7.5.2 Remedies: In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove an employee from performance.

1.6.7.5.3 Subcontracts: The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Access Procedures:

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Not Applicable. No CACs will be issued under this contract as contractor personnel do not require network access or long-term physical access that meets CAC criteria.

1.6.7.6.2 Contractor Non-CAC Eligible Requirements: Contractor and all associated subcontractors' employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by the Government representative.

1.6.7.7 Access to Government Information Systems: Not Applicable.

1.6.7.8 Key Control: Not Applicable.

1.6.7.9 Lock Combinations: Not Applicable.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property;

and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: Not Applicable. This contract does not designate any "Key Personnel" as defined in template guidelines.

1.6.11 Special Qualifications or Certifications: Not Applicable. Contractor personnel shall possess valid commercial driver licenses (CDL) or standard driver's licenses as required by the State of Texas for the class of vehicle they are operating or transporting.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, or company-branded clothing when performing work on the installation.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors' employees accessing U.S. facilities or activities shall present a valid picture ID provided by the Government while accessing Government-owned or contracted facilities and shall adhere to facility security policies and restrictions.

1.6.12.2 Uniform: The Contractor shall provide a standard, easily distinguishable company uniform (or company-branded shirts/slacks) for all Contractor and subcontractor employees performing delivery or maintenance services under this contract on the installation.

1.6.13 Contractor Travel: Not Applicable - Reserved. All delivery, pick-up, and maintenance travel costs are factored into the firm-fixed-price lease contract; no separate travel reimbursement is authorized.

1.6.14 Other Direct Costs (ODC): Not Applicable - Reserved.

1.6.15 Data Rights: Not Applicable - Reserved.

1.6.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS would be adverse to the interests of the Government or others.

Neither the Contractor nor Contractor personnel shall divulge nor release data or information developed or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the KO. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Not Applicable - Reserved.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public websites or social media locations, personal or professional, that in any way discloses names, locations, hotel data, participants, discussions, pictures, etc., before, during, or after the contract period of performance without the express consent of the Government. The Contractor shall not cite any information obtained through this contract on any marketing tools, to include its company website.

1.6.16.3 Information Assurance: At no time will the Contractor or associated subcontractor employees transmit government documents or information using methods that do not meet the security requirements specified in NIST SP 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms, or instant messaging.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such

OCI.

1.6.18 Phase-in/Phase-out (PIPO) Period: Not Applicable - Reserved.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. The Contractor shall submit certificates of completion for each affected employee to the COR or KO within ten (10) calendar days after completion of training. Online training is available at http://jko.jten.mil.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract.

1.6.19.3 Information Assurance (IA) Training: Not Applicable.

1.6.19.4 IA/IT Training: Not Applicable.

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Not Applicable.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees performing services under this contract have been briefed on the iWATCH Program within 30 days of employment. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: All Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment.

OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-

ECJ6-110-N-LB”.

PART 2: DEFINITIONS & ACRONYMS

2.1 Definitions:

2.1.1 Contracting Officer (KO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.2 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. This individual has no authority to make any changes to the contract's terms, conditions, or pricing.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 Non-Tactical Vehicle (NTV): A commercially available vehicle leased for administrative, logistical, or support purposes that does not have tactical armor or military-specific tactical drive systems.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specified by the Government for use in monitoring and evaluating Contractor performance.

2.1.7 Quality Control Program (QCP): All necessary measures taken by the Contractor to assure itself that the quality of control and services provided meet the requirements of the contract.

2.1.8 Shall: An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.9 Standard Wear and Tear (Range Operations): For the purpose of this lease, this includes all superficial or expected operational degradation resulting from driving on unimproved dirt/gravel roads, muddy terrain, and brush-heavy environments. This includes heavy accumulation of dust, dirt, mud, minor cosmetic scratches on the paint or body, minor rock chips on the windshield or body panels, and expected tire tread wear consistent with off-road operations.

2.1.10 Tactical Range Clearance: Operations involving the clearance of debris, target structures, or unexploded ordnance remnants on military ranges, which requires vehicles to travel over rugged, off-road terrain.

2.2 Acronyms:

ALMS: Army Learning Management System AR: Army Regulation AT: Anti-Terrorism BLUF: Bottom Line Up Front CAC: Common Access Card CLIN: Contract Line Item Number CONUS: Continental United States

COR: Contracting Officer Representative DES: Director of Emergency Services DoD: Department of Defense DoDI: Department of Defense Instruction FAR: Federal Acquisition Regulation FPCON: Force Protection Condition GVW: Gross Vehicle Weight GVWR: Gross Vehicle Weight Rating HPCON: Health Protection Condition IAW: In Accordance With KO: Contracting Officer NTV: Non-Tactical Vehicle OPSEC: Operation Security PIPO: Phase In/Phase Out PoP: Period of Performance PRS: Performance Requirements Summary PWS: Performance Work Statement QA: Quality Assurance QASP: Quality Assurance Surveillance Plan QCP: Quality Control Program RA: Requiring Activity SOP: Standard Operating Procedures TSDB: Terrorist Screening Data Base U.S.C.: United States Code VCC: Visitor Control Center

PART 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Government Furnished Property: The Government will not provide property or services in the performance of this contract.

3.1.1 Property Management System: Not Applicable.

3.1.2 Joint Inventory: Not Applicable.

3.1.3 Government Decals: Not Applicable.

3.1.4 Warranty Records: Not Applicable.

3.1.5 Modification of GFP: Not Applicable.

3.1.6 Withdrawal of GFP: Not Applicable.

3.1.7 Liability for GFP: Not Applicable.

3.1.8 CCI/Sensitive GFE Loss: Not Applicable.

3.2 Emergency and Rescue:

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the Fort Hood emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections, and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities: Not Applicable.

3.4 Government Owned Vehicles: Not Applicable.

3.5 GFE Tools, Hand Tools, Equipment: Not Applicable.

3.6 Government Furnished Facilities and Real Property: Not Applicable.

3.7 Government Furnished Services: Not Applicable.

PART 4: CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General:

4.1.1 The Contractor shall procure and provide all materials, equipment, vehicles, and supplies required to perform the services of this PWS.

4.1.2 Except for those emergency services specifically stated in Part 3 as Government-furnished, the Contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this

PWS.

4.1.3 Contractor-furnished equipment or vehicles that are inoperable or unserviceable for any reason must be replaced within the timeline designated in Part 5.

Unserviceable vehicles must be removed from Fort Hood within ten (10) business days after operational failure.

4.1.4 The Contractor shall provide standard safety markings, registrations, and Texas safety inspection decals for all leased vehicles.

4.1.5 All Contractor-furnished vehicles shall be delivered and maintained in a neat, presentable, and operational condition and shall meet Government safety standards.

The Contractor shall provide a clear sign or marking on the right and left side of each leased vehicle identifying the Contractor's company name and contact information.

4.2 Materials and Equipment:

4.2.1 The Contractor shall maintain a sufficient quantity of parts, tires, and maintenance supplies to perform all scheduled and unscheduled maintenance required under this contract. Failure on the part of the Contractor to provide sufficient quantities of support supplies shall not be cause for reduction in any service or fleet availability.

4.2.2 The Contractor shall provide a system for rapid procurement of tires and critical repair parts to ensure that the 24-hour vehicle replacement standard is consistently met.

PART 5: SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide a fleet of nineteen (19) Non-Tactical Vehicles (NTVs) on a 12-month lease basis to support Fort Hood Range Operations. The Contractor shall ensure all vehicles are fully mission-capable, licensed, registered, and insured in accordance with commercial standards and the State of Texas requirements.

5.1 Basic Services: The Contractor shall deliver, maintain, inspect, and replace leased vehicles as detailed in this section to ensure uninterrupted support for tactical range clearance, maintenance, safety, and logistical missions at Fort Hood.

5.2 Vehicle Specifications: The Contractor shall deliver the following nineteen (19) vehicles, which must be model year 2026 or newer and have less than 1,000 miles at the time of initial delivery:

5.2.1 Truck Stake (Qty: 8): 1 to 1-1/2 Ton capacity, 4X4 drive, 7,000–9,000 lbs Gross Vehicle Weight (GVW).

5.2.2 Truck Stake (Qty: 1): 1 to 1-1/2 Ton capacity, 4X2 drive, 7,000–10,000 lbs GVW.

5.2.3 Stake/Flatbed Truck (Qty: ): 4x2 drive, 10–14 ft bed length, 19,501– 22,000 lbs Gross Vehicle Weight Rating (GVWR).

5.2.4 Dump Truck (Qty: 1): 6x4 drive, 12–14 Cubic Yards steel body, 54,000– 60,000 lbs GVWR.

5.2.6 Pickup Truck (Qty: ): 4X4 drive, Full-size, extended cab, single rear wheel, minimum 9,201 lbs GVWR.

5.3 Delivery and Acceptance: The Contractor shall transport and deliver all nineteen (19) vehicles directly to the Fort Hood Range Operation Center on or before 30 September 2026. The Contractor shall submit an Initial Inspection Report (Deliverable D001) for each vehicle within one (1) day of delivery to confirm the vehicles meet the required age, mileage, and mechanical specifications.

5.4 Mileage: The lease for all vehicles shall include unlimited mileage for the duration of the Period of Performance.

5.5 Maintenance and Inspections:

5.5.1 Preventative Maintenance: The Contractor shall provide full-service preventative maintenance, tire replacement, and mandatory annual state safety inspections for all leased vehicles at no additional cost to the Government. This includes routine oil changes, filter replacements, fluid top-offs, brake inspections, and mechanical tune-ups.

5.5.2 Maintenance Logs: The Contractor shall provide a Monthly Maintenance and Mileage Log (Deliverable D002) detailing the current mileage, scheduled services completed, and any repairs performed on each vehicle in the lease fleet. This report is due by the 5th day of each calendar month.

5.6 Vehicle Replacement and Downtime:

5.6.1 24-Hour Replacement Requirement: The Contractor must provide a comparable replacement vehicle within 24 hours of notification if any leased vehicle becomes non-operational due to mechanical failure, safety hazards, or necessary repairs. This requirement remains in effect 24 hours a day, 7 days a week, including weekends and holidays.

5.7 Operating Environment and Wear-and-Tear:

5.7.1 Operating Environment: The Contractor acknowledges that the primary area of operation for these vehicles includes unimproved dirt and gravel roads, muddy terrain, and rugged brush-heavy environments within the training areas and active impact ranges of Fort Hood, TX.

5.7.2 Standard Wear-and-Tear: Off-road wear-and-tear, heavy accumulation of dust, dirt, mud, minor cosmetic scratches on the paint or body, minor rock chips on the windshield or body panels, and expected off-road tire tread wear consistent with rugged tactical range clearance and operations are considered standard wear under this lease and shall not be subject to additional fees, cleaning penalties, or damage claims upon vehicle return.

5.7.3 Modifications: The Government will not install any equipment or make any permanent modifications to the leased vehicles. All vehicles shall be returned in their original delivered configuration, subject to standard wear-and-tear as defined in paragraph 5.7.2.

5.8 Incident Reporting: The Contractor shall submit a Damage and Incident Report (Deliverable D003) within 24 hours of being notified of any operational accident or incident involving a leased vehicle.

PART 6: APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Fort Hood Regulation 350-4 (Range Operations and Training Areas)

6.1.2 Texas Department of Public Safety (DPS) Commercial Motor Vehicle Rules and Regulations

6.1.3 Army Regulation (AR) 385-10 (The Army Safety Program)

6.1.4 AR 190-13 (The Army Physical Security Program)

6.1.5 Army Directive 2014-05 (Policy and Implementation Procedures for CAC

Credentialing Access for Uncleared Contractors)

6.1.6 DoD Instruction 2000.16 (DoD Antiterrorism Program)

PART 7: ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

ATTACHMENT 1: Performance Requirements Summary (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to ensuring the continuous availability of the fleet.

Performance Objective

Standard Performance Threshold (AQL)

Incentive / Remedy

1. Vehicle Condition and Specifications

(PWS 5.2, 5.3)

Provide 19 vehicles matching exact specs, model year 2026 or newer, with under 1,000 miles.

100% Compliance upon initial delivery. No deviations unless approved by KO.

Non-conforming vehicles will be rejected;

documented in CPARS; Contractor must replace with compliant vehicle.

2. Preventative Maintenance

(PWS 5.5.1)

Conduct regular servicing, inspections, and tire replacements at no cost to the Government.

100% of vehicles maintained in a safe, roadworthy condition. Zero safety violations.

Non-conforming services will result in non-conformance reports, potential negative CPARS, and re-performance.

3. 24-Hour Replacement Turnaround

(PWS 5.6.1)

Provide a comparable replacement vehicle within 24 hours of notification of mechanical failure.

Replacement provided within 24 hours of notification for 95% of occurrences.

Non-conformance reports issued to Contractor;

potential negative CPARS; fee deductions for excessive downtime.

4. Deliverables Submission

(PWS 5.3, 5.5.2,

5.8)

Submit D001, D002, and D003 reports within the designated timelines.

95% of reports submitted on-time and completely accurate.

Negative CPARS rating; Contractor must re-submit corrected reports within 24 hours of rejection.

ATTACHMENT 2: Deliverables Schedule

All deliverables are required under this contract. All reports must be submitted electronically to the COR in Microsoft Office or PDF format.

Deliverable Frequency # of Copies Medium/Format Submit To

D001: Initial Inspection Report

[PWS 5.3]

Within one (1) day of initial vehicle delivery to Fort Hood.

1 Electronic (MS Word/Excel or

PDF)

COR

D002: Monthly Maintenance and Mileage Log

[PWS 5.5.2]

Due by the 5th day of each calendar month.

1 Electronic (MS Word/Excel or

PDF)

COR

D003: Damage and Incident Report

[PWS 5.8]

Within twenty-four (24) hours of any operational accident or incident.

1 Electronic (MS Word or PDF)

COR & KO

Quality Control Plan (QCP)

[PWS 1.6.1.1]

Submitted within thirty

(30) days of contract award.

1 Electronic (MS Word or PDF)

COR & KO

TECHNICAL EXHIBIT A: Estimated Workload Data / Fleet Inventory

This technical exhibit lists the specialized vehicles leased under the PWS to support Range Operations. This workload data is utilized to prepare the Independent Government Cost Estimate (IGCE).

Item Vehicle Description Required Quantity Estimated Operational Hours

1 Truck Stake: 1 to 1- 1/2 Ton, 4X4 drive, 7,000–9,000 lbs

GVW

8 Continuous (24/7 Availability)

2 Truck Stake: 1 to 1- 1/2 Ton, 4X2 drive, 7,000–10,000 lbs

GVW

1 Continuous (24/7 Availability)

3 Stake/Flatbed Truck: 4x2 drive, 10–14 ft bed, 19,501–22,000 lbs

GVWR

4 Continuous (24/7 Availability)

4 Dump Truck: 6x4 drive, 12–14 Cubic Yards steel body, 54,000–60,000 lbs

GVWR

1 Continuous (24/7 Availability)

5 Truck Wrecker:

4X2 drive, 16,000 lbs GVW with standard towing recovery package

1 Continuous (24/7 Availability)

6 Pickup Truck: 4X4, Full-size, extended cab, single rear wheel, min 9,201 lbs GVWR

4 Continuous (24/7 Availability)

ATTACHMENT 1 – ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

LANGUAGE

1.6.17 Organizational Conflict of Interest (OCI)

(a) Work under this contract may create a future organizational conflict of interest (OCI) in the way of unequal access to information that could prohibit the Contractor from competing for, or being awarded future Government contracts. It is not the intention of the Fort Hood Range Operations / Regional Contracting Office (RCO) to foreclose a vendor from a competitive acquisition due to a perceived OCI. Contracting Officers are fully empowered to evaluate each potential OCI scenario based upon the applicable facts and circumstances. The final determination of such action may be negotiated between the impaired vendor and the Contracting Officer.

(b) Mitigation plans: The Contractor shall review its OCI mitigation procedures to avoid any potential OCI created by performance under this contract. The Contractor shall submit the reviewed OCI mitigation plan to the Contracting Officer no later than thirty

(30) days after award. The Government reserves the right to reject a mitigation plan, if in the opinion of the Contracting Officer, such a plan is not in the best interests of the Government or the Army.

(c) Potential Organizational Conflict of Interest: Situation where mitigation plans may or may not be required:

(1) Unequal access to information: Access to "nonpublic information" as part of the performance of an Army contract could provide the Contractor a competitive advantage in a later competition for another Army contract. Such an advantage could easily be perceived as unfair by a competing vendor who is not given similar access to the relevant information. If the requirements of the Army procurement anticipate the successful vendor may have access to nonpublic information, the successful vendor should be required to submit and negotiate an acceptable mitigation plan.

(d) The Contractor shall provide information which concisely describes all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise), relating to the work to be performed and bearing on whether the offeror or Contractor has a possible OCI.

(e) If the Contractor does not disclose any relevant facts concerning an OCI, the Contractor, by signing the contract, warrants that to its best knowledge and belief no such facts exist relevant to possible OCI.

(f) Remedies for nondisclosure:

(1) Refusal to provide adequate information may result in disqualification for award.

(2) Termination of the contract, if the nondisclosure or misrepresentation is discovered after award.

(3) Disqualification from subsequent Fort Hood contracts.

(4) Other remedial action as may be permitted or provided by law or in the resulting contract.