PWS-LPS.pdf

Performance Work Statement (PWS)

Inspection and Testing of Lightning Protection Systems i

Table of Contents

Contents

1.0 Introduction

1.1 Background

1.2 Objectives

1.3 Mission Statement

2.0 Requirements

2.1.1 Scope

2.1.4 General Information/Period of Performance

2.1.5 Place of Performance

2.1.6 Hours of Operation

2.1.7 Recognized / Federal Holidays & Government Closures

2.1.8 Government Key Personnel

2.1.9 Contractor Key Personnel

2.1.10 Contract Administration and Management

2.1.11 Post Award Conference/Periodic Progress Meetings

2.1.12 Quality Control

2.1.14 Identification of Contractor Employees

2.1.15 Non-Personal Services

2.1.16 Standards of Conduct

2.2 Special Requirements

2.2.10 Emergency Services

2.2.11 Safety

3.0 Performance Requirements and Standards

3.1 High Level Objectives

3.2 Facility Inspection and Testing Services

3.3 Drawings and Diagrams

3.4 Completion of work

4.0 Performance Requirements Summary (PRS) MATRIX

4.1 Quality Assurance

4.1.1 Minimal Acceptance Standard (MAS)

4.2 Quality Control Plan

5.0 Deliverables

6.0 Related Documents

ii

6.1 Definitions and Acronyms

6.1.1 Definitions

7.0 Acronyms

7.1 Applicable Directives and Publications

7.2 Technical Exhibits

1.0 Introduction. This is a non-personal services contract to perform visual inspections, and certified testing of lightning protection systems (LPS). The Government will not exercise any supervision or control over the contractor service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all supervision, management, personnel, plant, labor, supplies, tools, equipment, communications devices, transportation, and fuel necessary to perform visual inspections, and certified testing of lightning protection systems (LPS) for facilities at Fort Leavenworth as defined in this Performance Work Statement (PWS) and the Technical Exhibits and Attachments, except the materials, property, and equipment specified. The Contractor shall perform to the standards in this contract. All work performed by the Contractor shall be performed in accordance with all this PWS, applicable laws, regulations, Army standards, instructions, current NFPA/UFC and commercial practices; whichever standard is more rigorous shall prevail.

1.1 Background. Fort Leavenworth is located adjacent to the city of Leavenworth, Kansas in Leavenworth County.

Fort Leavenworth consists of approximately 5,600 acres and 2,500 structures. The population base consists of approximately 7,500 military and Government civilian and Contractor personnel, as well as 5,200 resident family members.

1.2 Objectives. Perform comprehensive visual, physical and scientific inspections and testing on all listed facilities’ Lightning Protection Systems (LPS), resulting in reports showing all tests performed, condition of systems and components of LPS, while also listing and or all substandard installations, systems or components compared against current year standards, and what changes, additions or corrections that would be required to get these specific systems to current standards. During the process of inspecting and testing, the Contractor shall create, update or edit the provided drawings to reflect accurate depictions of the facilities and installed LPS current as of the calendar day the inspection or testing was performed. Technical Exhibits (TE-A & TE-B) identifies which buildings/areas belong to each building type, the approximate square footage of the building/area’s roofs, any special security considerations, and any constraints. The Contractor shall ensure all work is accomplished in accordance with requirements as set forth by DA Pam 385-64, UFC 3-575-01 and NFPA 780, the standards set forth in this contract and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the documents in paragraph 7.

1.3 Mission Statement. The goal of this Contract as outlined within this Performance Work Statement (PWS), is to protect DoD facilities and equipment by inspecting and testing facilities identified as having pre-installed lightning protection systems under this contract. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s Representative (COR) to efficiently provide inspections and testing services while minimizing disruptions to operations within the facilities while meeting security requirements. Direct coordination with the facility occupants for the scheduling of these inspection and testing requirements is the Contractor’s sole responsibility for all facilities, with special attention given to scheduling facilities that are secured, or have restricted or controlled access, as noted on the appropriate Technical Exhibit if known. The COR or Government Representative can assist with this if there are issues scheduling or coordinating with individual facilities as needed.

Technical Exhibit T “TE-T - Facility POC List” is a sensitive item and shall be safeguarded by the Contractor at all times. At no time shall the Contractor disseminate any document with personnel names, telephone numbers, email addresses or other personally identifiable information to outside this contract persons.

1.3.1 Climatic/Weather Conditions or Considerations. Fort Leavenworth Kansas is within a weather zone in the United States that can, and does, often see unpredictable weather occurrences throughout the entirety of the year that could potentially impact the performance of this Contract if not planned for accordingly and with deliberate forethought and intent. It is incumbent upon the contractor to ensure adequate advanced coordination’s, planning and scheduling with the individual facilities for access is performed in a manner that will reduce or eliminate any delay’s performing tasks as outlined within this PWS due to adverse weather conditions.

2.0 Requirements.

2.1 Reserved

2.1.1 Scope. The Contractor shall perform inspections and testing services in accordance with this PWS, TEs, and record any deviations of installed systems against the minimum standards of acceptance against current versions of UFC 3-575-01 dated 1 July 2012, DA Pam 385-64 and NFPA 780 (v. 2020 or newer), and appropriate regulatory codes as previously listed, and provide the Government with a comprehensive report showing inspections, tests and results therein performed on all facilities, a minimum data set is listed in the appropriate TE with a Contractor created diagram for each facility showing the Lightning Protection System (LPS) installed, inspected and tested.

Testing results where appropriate, will be listed in resistance measured in ohms, and clearly labelled for each length, run, leg, lead or sub-assembly being tested on the diagram, or report; an example isometric projection drawing with test results are included as a sample as Technical Exhibit C – “Sample Isometric Projection of Bunker”. More complex buildings may require additional panels or frames of isometric projection drawings to encapsulate the entirety of the inspection, testing and reporting process for that entire facility with wings, ell’s, extensions or attached structures in their entirety. Building 52, our CAC Headquarters building is a good example of a complex structure that may require multiple panels. Reference fig. 1 below. See section 3.0 Performance Requirements and Standards for details.

fig. 1 Bldg. 52 CAC HQ Extract from technical exhibit B “Building Dimensions”

2.1.1.1 Changes in Scope of Work.

The Government reserves the right during the term of the contract to add or delete one or more buildings or any portion thereof outlined in the PWS and TEs, through a contract modification. The Government reserves the right to reduce the contractor's payment as reflected by the any deletions/additions with adjustment in the contract price of the remaining building or buildings.

Provided, that in the event only a portion of the building or buildings should be deleted, the Contractor shall be paid for the performance of the proportionate sum of the contract price of the remaining building area.

2.1.1.2 If the work cannot be accomplished for reasons beyond the control of the Contractor, or reason of Government interference, the Contractor shall notify the COR in writing by 1600 on the day of the deviation or no later than 0930 the following day if the work was identified as deviating from scheduled work after 1500. The service shall revert to its regular schedule as soon as possible and immediate remediation and re-scheduling is performed by the Contractor to resolve the issue; the COR can assist with remediation if requested.

2.1.2 Subcontract Management: The Government does not have a contractual binding agreement with any subcontractor(s).

2.1.3 Other Direct Costs: All cost associated with personnel, labor, supplies, equipment, and transportation for the needs of completing the duties of this contract are the sole responsibility of the contractor.

2.1.4 General Information/Period of Performance:

Base YR (365 Days from date of award to perform requirements CLIN #0001 & #0002)

2.1.5 Place of Performance: The work to be performed under this contract will be performed at government facilities on Ft. Leavenworth, KS. The Contractor shall provide the Contracting Officer’s Representative (COR) and the designated Technical Review Point of Contact (Tech POC) an inspection and testing schedule for each facility no later than ten (10) business days prior to commencing work or within one (1) workday as changes occur.

Schedule shall outline tasks to be performed by specific building and identify the timeline for the task to be accomplished. The Contractor will provide the COR & Tech POC with any special requirements to make changes to the schedule as they occur, if needed. A map of the Fort Leavenworth Military Installation will be provided to the Contractor in PDF format as Technical Exhibit – F (“TE-F – Fort Leavenworth Post Map”). This map is intended to assist the contractor in locating facilities that require services under this contract only and may not be copied, photographed, imaged or shared in any manner outside of this contract.

2.1.6 Hours of Operation: Installation hours typically are 0700-1600 hours, Monday through Friday excluding training holidays, Federal holidays, and security shutdowns. The Contractor is responsible for providing services for times listed in the current Building Times (as coordinated with each facility during scheduling coordination).

2.1.7 Recognized / Federal Holidays & Government Closures: Federal holidays or when the unanticipated holidays declared by the President or Post/Garrison Commander, the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. In the event of a Government holiday or Government required closure, the contractor shall alter their schedule of buildings - examples: Restricted facilities, or facilities that require special access due to access barriers, or are Military Unit operated, such as the Tactical Vehicle Maintenance Facilities, are typically not accessible the last work day prior to, or immediately after a Federal Holiday; it is incumbent upon the Contractor to make allowances for these occurrences and inquire about the possibility of such when coordinating for the inspection and testing schedule.

2.1.7.1 Federal holidays are:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Nat’l Independence Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

2.1.7.2 Any of the above holidays falling on a Saturday will be observed on the Friday prior. Holidays falling on a Sunday will be observed on the following Monday.

2.1.8 Government Key Personnel: The Contracting Officer (KO) has the overall responsibility to ensure that the requirements of law and regulations are followed for government contracts. The KO is the only person that has the authority to bind and obligate the government especially with regard to changes in cost, price, estimates or changes in delivery dates. The KO is the only person that has the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and assist in site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

2.1.9 Contractor Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is unavailable shall be designated in writing to the KO/COR within 30 days of award of this contract or immediately vie electronic means as changed. The contract manager or alternate shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available telephonically between 0700-1600 Monday through Friday except Federal holidays or when the Government facility is closed for administrative purposes. Direct telephone numbers and email addresses for the Manager’s shall be provided to the KO/COR at the time they are identified by name and position, or when changed. The ‘manager’ or ‘program manager’ can be anyone in the employ of the Contractor that has authority to speak and act on behalf of the Contractor in regards to the execution of this contract.

2.1.9.1 The Contractor shall furnish as many supervisory, administrative, and other personnel as are needed to accomplish all work required by this PWS.

2.1.10 Contract Administration and Management: The Project Manager or alternate Project Manager shall meet with the COR monthly when deemed required by the KO or COR (but not limited to) for discussing items of interest or concern in the execution of the contract. This meeting maybe performed in person, by phone or by email at the KO or COR’s discretion. For technical aspects, the Tech POC shall also be included in any correspondences.

2.1.10.1 The Contractor must send reports electronically. These methods may include e-mail or by way of using the Department of Defense DoD Safe website if the size of the electronic report with attachments exceeds the capabilities of the senders or receivers email systems, generally greater than 10 MB in size, the preference is digital transmission via email, provided that all documentation can be received by the COR and are less than 10 MB in size, in total, and receipt of transmitted documents has been acknowledged in whole, by the COR. If for any reason transmitted documents are not acknowledged by the COR within 5 work days, or have been identified as incomplete or corrupt by the COR, the DoD Safe application shall be used. The contractor’s electronic documentation shall be compatible to Microsoft programs (Outlook, Word, & Excel 2016 or newer) and Adobe Acrobat for .pdf files.

Contractor must utilize an anti-virus program to ensure that no computer viruses are transmitted via electronic means when delivered to Government computers.

2.1.10.1.1 Transmission of electronic files larger than 15MB to the Government shall be submitted in either CD- ROM or DVD addressed by signature mail or other delivery service, if not otherwise hand carried.

2.1.10.2 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include test and inspections results, and drawings produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO in advance. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.1.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance at the KO’s discretion, or upon written request of the Contractor to the KO or COR. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

2.1.12 Quality Control: The Contractor shall develop and maintain an effective quality control plan (QCP) that details the Contractor’s plans and intent to ensure that services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) must be reviewed and accepted by the KO prior to contract work start date. The Contractor may not hire off-duty Government Quality Control Evaluators or any other persons whose employment would result in a conflict with DOD Directive 5500.7-R, “Joint Ethics Regulation”.

2.1.13 Transition (Phase-in/Phase-Out): Not Applicable.

2.1.14 Identification of Contractor Employees: All Contractor personnel when answering a Government supplied telephone shall also clearly identify themselves as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves in such a manner that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.,) or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.1.14.1 All contract personnel shall wear an identification card (ID)/ badge or uniform in plain view, that clearly delineates them as a Contractor employee. Identification badge shall include the full name of the employee, business or company name under which the Contractor is doing business, and employee's picture. Badges or ID’s shall be plastic laminated at least two by three inches (2" x 3") in size.

2.1.15 Non-Personal Services: Non-personal services. The FAR provides that each contract arrangement be judged in the light of its own facts and circumstances, with the key question always being whether the Government will exercise relatively continuous supervision and control over the Contractor personnel performing the contract. To ensure that services provided under this contract are non-personal in nature, employees performing services under this contract shall be controlled, directed, and supervised at all times by management personnel of the Contractor.

The Government will notify the Contractor’s management of all tasks that require completion and the Contractor’s management will assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the contracting officer or the contracting officer's representative (COR). Contractor employees shall perform independent of and without the supervision of any Government official. Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of completed work and tasks.

2.1.16 Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that all personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.16.1 The Contractor and Contractor's employees shall, at all times, conduct themselves in a professional and courteous manner when dealing with customers. Validated instances of non-courteous behavior and unprofessional conduct will constitute Contractor nonperformance in that area. When any Contractor employee receives two (2) valid customer complaints in a one-year period, the Contractor shall consider removing such employee from employment under this contract. Removal of employees for such reasons shall not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract. The Contractor shall report to the COR all disputes with customers or other Government contractors resulting from receiving or providing support. The Contractor shall provide an oral report within two hours after such a dispute occurs. The Contractor shall submit a written report covering facts about the dispute within five (5) business days following oral notification.

2.1.16.2 Attire: The Contractor shall ensure that personnel do not present a derogatory appearance and that their conduct shall not reflect poorly upon this Installation or the Department of the Army. If the Contractor so elects to have uniforms (i.e., hard hats, t-shirts, etc.) their employees are required to wear them while they work.

2.1.17 Organizational Conflict of Interest (OCI): Not Applicable.

2.1.18 Government Furnished Property/Utilities/Equipment/Materials: Not Applicable.

2.1.18.1 Property Allocation: Not Applicable.

2.1.18.2 Parking: Subject to availability: Contractor employees shall not be provided parking space in the vicinity of their work area(s). Contractor employees shall comply with parking regulations in accordance with all posted signs..

The KO may designate other spaces as required. Lifts, booms, generators, or other such special equipment (wheeled, tracked, sled/towed) deemed a necessity to perform direct inspection and testing of LPS installed systems of designated facilities, if required to be placed in an area otherwise not accessible, or designated as general parking, the Contractor shall coordinate with the Fort Leavenworth Provost Marshall/Military Police Traffic Section OIC at least 4 work days in advance of anticipated need of their services at (913) 684-3536 between 0900 and 1600 hrs. on work days to coordinated blocking or sectioning for adequate placement of Contractor equipment or service vehicles. Often, the Traffic Section OIC can supply the Contractor with an adequate amount of traffic cones, with guidance for placement, that the Contractor can sign for at the Provost Marshal’s Office (PMO) and place themselves while adhering to restrictions given.

2.1.18.3 Utilities: No utilities are supplied by the Government.

2.1.18.4 Equipment: No equipment is supplied by the Government.

2.1.18.5 Materials: No equipment is supplied by the Government.

2.1.18.6 Liability: Except as granted by the Federal Tort Claims Act (FTCA), the Government will not be responsible for loss or damages to property or injuries to persons which may arise from or be incident to the use of the facilities by the Contractor, his employees, agents, servants, or others who may be on the said premises at their invitation or the invitation of any one of them, and the Contractor shall hold the Government harmless from any and all such claims.

2.1.19 Contractor Furnished Material/Solutions/Equipment/Tools/Facility: The Contractor shall furnish all materials, equipment, tools, facilities, and services required to perform work on-site under this contract.

2.2 Special Requirements: Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative for each facility during access coordination’s). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by the Garrison Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes. All personnel shall read, understand, and speak the English language.

Removal of employees for any of the reasons stated in this PWS does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.2.1 Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) has sole authority to determine whether an employee's presence is detrimental to security.

2.2.2 Security Requirements and Access Control Credentials: Due to increased security of Fort Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass (or longer period as appropriate) by authorized investigative personnel. Individuals that are working for an approved contract for the, and work performed on the Federal Installation or Fort, may apply for a Local Access Credential (LAC) card that will give them extended access to the Installation/Fort without having to go thru the VCC daily. The Contractor shall submit the employees Local Access Credential Application Form and Fort Leavenworth Installation Access Credential Acknowledgment Statement to the COR prior to the start of work. LAC Forms may be located at the following URL – LV-DES-LAC-APPLICATION.pdf (army.mil) (required method of submission/completion is electronically - see below), the Contractor shall be solely responsible for any and all delays caused by inadequate form completion, or rejections by the authorized security personnel. It is required that these Adobe Acrobat “pdf” forms be completed on a suitable computer capable of using the Adobe PDF form filler/reader application and submitted to the COR electronically as an attachment sill capable of being completed by the DPW LAC Sponsor.

All security access forms submitted to the COR for processing are only turned in to the VCC once per week on Tuesday’s, unless that Tuesday falls on an observed Federal holiday or installation closure, then these forms will be turned into the VCC by the COR (Government Rep) on the next workday after the day of closure. It is incumbent upon the contractor to ensure these forms are filled out correctly, accurately, legibly and in a timely enough manner so as not to cause any delay in the performance of the contracted services or work. Standard background checks average turnaround time from submission to the VCC until “Approved/Denied” is two full working weeks. During busy times of the year, it can take as long as a full month to process and receive results back from the background check system/authority.

2.2.2.1 Approved applicants shall report to VCC with a proper/acceptable form of ID (as listed on the website -https://home.army.mil/leavenworth/my-fort/all-services/gate-information to receive their LAC card. The LAC will allow temporary access to the installation and must be renewed prior to expiration and returned to the VCC upon termination or successful completion of the contract PoP, whichever occurs first.

2.2.2.2 An approved LAC authorizes the individual to access Fort Leavenworth through the regular DoD ID Lane at an open gate but will not allow them to "escort" other non-DoD Individuals or vehicles being operated or occupied by unapproved or non-DOD personnel.

2.2.2.3 Loss of, or destruction of a LAC (card) by any Contractor personnel shall be immediately reported to the Directorate of Emergency Service/Provost Marshal, Military Police Station (DES) investigative personnel immediately, and in person. For location please call (913) 684-2111 the DES Dispatch Non-Emergency number.

Employee must resubmit for a new/replacement LAC card or day pass as appropriate to continue Contract work.

2.2.2.4 If termination of position occurs for any Contractor employee or sub-contractor, any issued LAC card must be surrendered to the COR within 1 business day by the Contractor Manager or Alternate Manager and the contractor terminated employee must be removed from the government installation immediately unless they are otherwise authorized to be on the installation, i.e. Military Dependent, or Retiree with a valid DoD issued identification card authorizing access.

2.2.2.5 Disapproved applicants may be denied from entering the installation.

2.2.3 Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for either company or private vehicles. Ensure the vehicle has a valid State registration for both company and private vehicles. There will be indication of company name visible on exterior of all company owned or operated vehicles.

2.2.4 Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such security or background check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. All personnel shall read, understand, and speak the English language. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.2.5 Operations Security (OPSEC) Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. All employees must be trained within thirty (30) calendar days of their reporting for duty, or contract award, and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:

https://home.army.mil/leavenworth/application/files/6014/9401/3122/LV-DES-LAC-APPLICATION.pdf https://home.army.mil/leavenworth/my-fort/all-services/gate-information https://securityawareness.usalearning.gov/opsec/story.html

2.2.6 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all new employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

2.2.7 iWATCH Training: The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) as TE-iW, to all of the Contractor’s employees and associated subcontractors.

This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT thirty (30) calendar days after contract award.

2.2.8 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use or access. The Contractor shall establish and maintain physical security to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire; and to provide internal safeguards for the security of all Government- furnished property and all property in the possession of the Contractor for the performance of required services. The Contractor shall comply with all installation security requirements. At the close of each work period, Government facilities, equipment, and materials shall be secured or returned to the state in which they were first encountered.

2.2.8.1 Portions of the work under this contract are performed in secure areas in which contractor personnel will be escorted by the activity personnel. The Contractor shall comply with restricted area procedures and instructions pertaining to each building/area on the contract. Contractor personnel working in restricted areas such as computer rooms, command communication centers, etc., may be required to sign in and out and state the nature of business at the entrance desk. Work in restricted areas after normal duty hours shall be coordinated with the respective area Security Officer. If the Contractor must deviate from the time designated on the schedule or perform other work (other than emergency work), the Contractor must provide a 24-hour workday notice to both the COR and the FOA in order to obtain an escort through secure areas.

2.2.9 Coordinating for Access: The Contractor shall arrange for access to any area to be serviced. The Contractor will be furnished a key to the building if needed or an escort with a key will be provided by the Government at the discretion of the and coordinated beforehand with the facility coordinator. Contractor personnel shall take necessary steps to secure buildings before leaving by locking all doors and windows under their control. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR or KO.

2.2.10 Emergency Services: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 60 minutes of the incident if between the authorized work hours, by 1000 hrs the next business day otherwise.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor as the installation does not have emergency medical facilities. If calling 911 for emergency assistance, the Contractor must tell the 911 dispatcher where the emergency is located on and if it is on Fort Leavenworth for timely and appropriate responses. Police and Fire are located on Fort Leavenworth and can be accessed via the community 911 telephone system, be sure to specify that the emergency is on the Fort Leavenworth installation if it is so, and where specifically, to include any other pertinent information that would benefit both the person(s) in need and responding emergency personnel.

https://securityawareness.usalearning.gov/opsec/story.html http://jko.jten.mil/

2.2.11 Safety: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall be responsible for instructing his employees in safety measures and shall not permit them to place mops, brooms, machines, and other equipment in an unsafe position. The Contractor shall provide and place signs to mark areas that are slippery or unsafe due to the cleaning and working operations.

Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence. If the Contractor fails or refuses to comply promptly with the above safety requirements, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

2.2.12 Fire Prevention: The Contractor's operation shall conform to all applicable portions of CAC&FL Reg 420-2 “Post Fire Regulation.” The Contractor shall instruct all of their employees in fire prevention procedures and responsibilities and advise them of any and all requirements as they pertain to this contract. The Contractor shall be subject to fire safety inspection by the Government.

2.2.13 Environment and OSHA Requirements: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for or of final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

2.2.13.1 Access to Facilities for Inspection Purposes: The Contractor shall notify the COR within 30 minutes by phone of any known inspection visit by an agent or agents of any regulatory agency. Occupational, Safety, and Health Administration (OSHA) personnel normally do not notify Contractors of impending inspections. The Contractor shall proceed in cooperating with the inspector. The Contractor shall submit to the COR a written report, by close of business of the workday following completion of the inspection or visit, to include the name(s), identification number(s), agency(s) of the inspector(s), and the reason for the visit. The Contractor shall include a copy of all reports received. If samples are collected by the regulatory agency, the Contractor shall submit details of such samples taken, or results of any laboratory results returned as a result of the samples being taken, to the KO within 10 working days of receipt of such reports.

3.0 Performance Requirements and Standards.

3.1 High Level Objectives: The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that inspection and testing services are performed at Ft. Leavenworth. The Contractor shall accomplish all inspection and testing tasks IAW the Unified Facilities Criteria 3-575-01, NFPA 780, DA PAM-385-64, UL Lighting Protection Standards and other listed regulatory standards, and services in order to meet the requirements of this PWS. Estimated square footages of, and a list of facilities/structures are established in TE’s. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, Unified Facilities Criteria, NFPA, Army standards, instructions, and acceptable commercial practices. Contractor shall display the appropriate caution signs or barriers when inspecting, testing or using equipment to perform such work that might pose a risk or injury for any personnel that are present. The contractor shall develop isometric projection diagrams of each facility and inspected/tested system and develop comprehensive reports from each inspection and test of each facility and its respective installed LPS system in its entirety, indicating each inspection and testing result for each system as a “pass/fail” and test reading status with each tests results, most of which are represented in resistance readings as ohms (see para. 3.2 below) for facilities covered under this contract.

3.2 Facility Inspection and Testing Services: The Contractor shall provide management and labor personnel, equipment, and supplies, except as specified herein as Government-Furnished, to perform inspection and testing services for specified buildings and their support structures facilities and supporting infrastructure e.g. smoke stacks, towers, utility poles, in the TE’s at Fort Leavenworth, Kansas. Each employee shall be furnished with necessary equipment, materials, tools, and supplies to complete their job in a satisfactory manner. All lightning protection systems as listed in the TE’s systems shall be inspected and tested in accordance with all regulatory standards previously mentioned. An inspection and testing report shall be developed for each building, listing at a minimum, facility number, brief description of facility type or style (smoke stack, office building, control tower etc.), comprehensive list of installed LPS system(s) and their respective locations and coverage of the facility it is installed on, list of all tests performed, satisfactory and unsatisfactory results of the installation of the system or equipment or test results in both “pass/fail” with all resistance readers listed and clearly labeled for each part, leg, lead, bonding point, length and sub-system tested (see TE C for examples). All equipment, materials, tools, and supplies shall be kept out of vehicular and pedestrian traffic lanes or other areas where they might be hazardous and shall be secured at the end of each work period, unless coordination’s have been made with the appropriate Traffic Section personnel ahead of the scheduled work, to allow impediment upon those areas, for the duration of the work being performed.

All results of inspections and testing, with reports must be provide to the COR within 30 calendar days of work completion.

3.3 Drawings and Diagrams: The Contractor shall create a scale isometric projection drawing (drawing) of each facility listed in the TE-A showing major structure features suitable for a laymen to determine orientation and features unique to the specific structure being represented at a glance, with LPS systems clearly drawn on the structure representing actual placement, function and names of the LPS system’s component parts, labeled in such a way as each component part can be individually identified and called out in a report as to its function, result of tests and inspections performed on it, and required remedies or solutions, that can be applied to get substandard or deficient identified systems or components back within acceptable standards or specifications. The contractor shall provide drawings in conjunction with a report that can be used to identify working, faulty or inadequate installations of, with all test results, or deteriorated, broken, missing, or otherwise unsatisfactory installed parts of the LPS in order to make informed maintenance and required repairs in the future. Each drawing shall be provided Full Scale at ANSI D size 22” inch by 34” inch minimum, or provided in a digital, vector format that can be scaled on a computer without losing definition, resolution or fidelity. All provided drawings shall be provided in CADD (.dwg format) with a second copy provided that is viewable in the current Adobe Acrobat 32-bit format and viewable on a Microsoft Windows 10 based Operating System. All documents, drawings and diagrams, with reports must be provide to the COR within 30 calendar days of work completion.

3.3.1 Isometric (and Orthographic) Projection Drawing Panels. The Contractor shall provide a unique panel, or multiple panels of each facility showing all sides of the structure that has any portion of an LPS system installed. A simple cube building like a bunker (TE-C) may only require one drawing panel to clearly show all of the LPS systems installed and tested, while a more complex building like in fig. 1 (sample from dimensions in TE-B) above may require multiple isometric and/or orthographic projection drawing panels of the one building to clearly show all of the LPS systems installed and their respective test results. For some complex structures where an isometric projection drawing see fig. 2 – Isometric Projection may not encapsulate the entirety of the installed LPS system in a meaningful way, an orthographic projection drawing see fig. 3 – Orthographic Projection may also be used in conjunction with an Isometric drawing, or in addition to, in order to show all installed and tested LPS systems.

Fig. 2 Isometric Projection is used when a structure can be represented in a simple way, while still showing the entirety of the installed LPS systems clearly, and in a meaningful way. The structure being represented can be of any size, but simple in its appearance or characteristics where the entirety of the installed LPS system can be shown clearly.

3.3.2 Orthographic Projection Drawing. If a structure has complex shapes, or numerous LPS systems installed, it may require an orthographic projection drawing instead of, or with an isometric projection drawing to clearly show all systems and their special relation to the structure. An example of an orthographic drawing is in Fig. 3 Orthographic Projection below, of the same object represented in fig. 2 above.

Fig. 3 Orthographic Drawings can show a complex structure, or even a simple structure with complex systems installed, may be better served using this type of drawing. Orthographic drawing views for a building, in regards to this requirement shall show front, back, right, left and top views. A bottom view is not required.

3.3.3 Drawing Selection and Markings. Isometric

projection drawings are the required type of drawing to fulfill the requirements and deliverables within this PWS, however, if a mutual decision is made with the Contractor, the Tech POC and COR to allow orthographic instead of, or with, isometric drawings,…