PWS Firefighter Alert System 262805 (002)_Redacted.pdf

PERFORMANCE WORK STATEMENT FOR THE

INSTALLATION OF FIREFIGHTER ALERT

SYSTEMS AT FIRE STATION 8

VOGEL WEH HOUSING MILITARY BASE

Ramstein Air Base, Germany

26. Mai 2026

Inhaltsverzeichnis

1 General Information

1.1 Introduction

1.2 Project Overview

1.3 Quality Control

1.4 Quality Assurance

1.5 Government Actions

1.6 Regular Working Hours

1.6.1 Working Hours

1.6.2 Recognized Holidays

1.7 Traffic and Safety Regulations

1.8 Installation Closures

1.9 Acceptance and Handover

1.10 Removal of Contractor Employees

1.11 Security Requirements

1.12 Reports of Damage, Destruction, Injury, or Death

1.12.1 Reporting Obligation

1.13 Future Compatibility

2 Statement of Performance

2.1 General Execution Provisions

2.1.1 Completeness Guarantee (Turnkey-Lösung)

2.1.2 Quantity Responsibility & Design

2.1.3 On-Site Visit

2.1.4 Technical Standard

2.1.5 Planning, Design, and Cybersecurity

2.1.6 System Installation

2.2 System Description

2.2.1 Description of Inputs

2.2.2 Description of Outputs

2.2.3 Required Function in Case of Alarm

2.2.4 Required Function at End of Alarm

2.3 Components

2.3.1 Audio

2.3.2 Video

2.3.3 Lighting Control

2.3.4 Door Controller

2.3.5 Bay Door Control

2.3.6 Desktop Paging Stations

2.3.7 Visualization First Response Emergency Deployment (F.R.E.D.) Paging

2.3.8 Visual Alerting

2.4 Acceptance, Documentation, Training

2.4.1 System Commissioning and Acceptance

2.4.2 As-Built Documentation

3 Allgemeine Informationen

3.1 Einführung

3.2 Projektübersicht

3.3 Qualitätskontrolle

3.4 Qualitätsicherung

3.5 Regierungsmaßnahmen

3.6 Regelarbeitszeit

3.6.1 Arbeitszeiten

3.7 Verkehrs- und Sicherheitsvorschriften

3.8 Installationsschließungen

3.9 Abnahme und Übergabe

3.10 Entfernung von Auftragnehmer-Mitarbeitern

3.11 Sicherheitsanforderungen

3.12 Meldungen über Schäden, Zerstörung, Verletzungen oder Todesfälle

3.12.1 Meldepflicht

3.13 Zukunftskompatibilität

4 Leistungsbeschreibung

4.1 Allgemeine Ausführungsbestimmungen

4.1.1 Vollständigkeitsgarantie (Turnkey-Lösung)

4.1.2 Mengenverantwortung & Design

4.1.3 Vor-Ort-Besichtigung

4.1.4 Technischer Standard

4.1.5 Planung, Design und Cybersecurity

4.1.6 Montage der Systeme

4.2 Systembeschreibung

4.2.1 Beschreibung der Eingänge

4.2.2 Beschreibung der Ausgänge

4.2.3 Geforderte Funktion im Alarmfall

4.2.4 Geforderte Funktion bei Alarmfallende

4.3 Komponenten

4.3.1 Audio

4.3.2 Video

4.3.3 Beleuchtungssteuerung

4.3.4 Türkontroller

4.3.5 Hallentoransteuerung

4.3.6 Tischsprechstellen:

4.3.7 Visualisierung (F.R.E.D. Paging)

4.3.8 Optische Alarmierung

4.4 Abnahme, Dokumentation, Schulung

4.4.1 System-Inbetriebnahme und Abnahme

4.4.2 Erstellung des Abnahmeprotokolls (Gesamtsystem)

4.4.3 As-Built Dokumentation

4.4.4 Anwenderschulung

1 General Information

1.1 Introduction

This Performance Work Statement (PWS) outlines the requirements for the professional and standards-compliant installation of a Firefighter Alert System for Fire Station 8 in Vogelweh

Family Housing.

1.2 Project Overview

Provision, installation, and configuration of a fully automated alerting and notification system for

Fire Station 8, Vogelweh. The system must comply with the generally accepted rules of technology

(VDE/DIN) as well as the specific requirements of the local fire department. Furthermore, the overarching U.S. regulations (UFC/NFPA) and cybersecurity guidelines apply. The procurement and installation are limited to Fire Station 8, Vogelweh, but must be architecturally scalable for future projects across up to eight stations (conceptually transferable/expandable).

1.3 Quality Control

The contractor shall ensure that all services are performed in accordance with German laws, relevant regulations, and commercial standards (rules of technology). These regulations, in their currently valid version, including all parts, appendices, and associated standards, must be observed. In case of discrepancies between U.S. military standards (e.g., NEC, EM 385-1-1) and local German standards (e.g., DIN, VDE, DGUV), the stricter standard shall always apply.\

1.4 Quality Assurance

The client may review any completed task or increase the number of quality controls if deemed appropriate due to repeated deficiencies found during quality inspections.

1.5 Government Actions

The Contracting Officer (CO) shall follow the requirements of FAR 52.212-4, "Contract Terms and Conditions—Commercial Items," if the contractor fails to remedy the non-conforming installation.

1.6 Regular Working Hours

1.6.1 Working Hours

The contractor shall perform all installation services required under this contract during normal business hours: Monday to Friday, between 08:00 and 15:30 local time.

1.6.2 Recognized Holidays

The contractor may not perform work on U.S. properties on German holidays, as well as the following U.S. holidays:

U.S. HOLIDAYS:

1st of January New Year's Day

3rd Monday of January Martin Luther King, Jr.'s Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day

19th of June Juneteenth Day

4th of July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th of November Veterans Day

4th Thursday of November Thanksgiving Day

25th of December Christmas Day

Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a

Sunday will be observed on the following Monday.

1.7 Traffic and Safety Regulations

The contractor and their employees are required to adhere to the traffic and safety regulations issued by the government on the Vogelweh Military Base.

1.8 Installation Closures

Work that was scheduled but could not be performed because Vogelweh Military Base was closed due to weather conditions, exercises, or unscheduled events shall be rescheduled as soon as possible after the reopening of the base.

1.9 Acceptance and Handover

The client will conduct a review upon completion of the work. The contractor will notify the client upon completion of the installation. Any defects or deficiencies identified by the client must be corrected at no additional cost to the government; the CO will provide the corresponding instructions. Further inspections will be agreed upon by the contractor and the client after the remedial work is completed.

1.10 Removal of Contractor Employees

The contractor shall exclusively use experienced, responsible, and capable employees in the performance of this contract. The CO may require the contractor to remove any employee from the contract who endangers persons or property or whose continued employment under this contract is not consistent with military security interests.

1.11 Security Requirements

The contractor and their employees must comply with all security requirements imposed by the local installation commander at all times throughout the duration of the contract performance.

1.12 Reports of Damage, Destruction, Injury, or Death

1.12.1 Reporting Obligation

The contractor shall report all incidents involving property damage or destruction, as well as personal injury or death, that arise from or occur during the performance of this contract. For the purposes of this clause, "property damage" includes equipment, cargo, or property of any kind, whether owned by the government or not. The term "contractor" includes the contractor, their agents, representatives, or employees.

1.12.1.1 Reports

The contractor shall submit these reports to the CO as follows.

1.12.1.2 Initial Report

An initial report must be made as soon as possible after the incident.

1.12.1.3 Final Report

A complete written report must be submitted no later than 96 hours after the incident occurs. A copy of this report must be provided to the CO.

1.13 Future Compatibility

The Firefighter Alert System must currently function as a standalone system within the building.

No external networking is possible at this time. In the future, the dispatch center at Ramstein Air

Base (currently located in the Tower, BLDG 2303) will be digitized. In the course of this, the

Firefighter Alert System of Fire Station 8 is to be controlled from there. Specifically, this includes:

• Opening and closing the 3 bay doors in the apparatus bay

• Switching the electric stove on and off

• Viewing camera feeds (doors inside and outside, and the electric stove)

• Digital triggering of the alarm state for the fire stations

• Digital voice-over for alarm messages

The Firefighter Alert System must be designed so that a digital connection (network integration) to the dispatch center is possible at a later date without issues.

2 Statement of Performance

2.1 General Execution Provisions

2.1.1 Completeness Guarantee (Turnkey-Lösung)

The contractor is obligated to deliver a fully functional, complete system (turnkey solution). All components, licenses, cables, and auxiliary materials necessary for proper and standards-compliant operation must be included in the offer, even if not explicitly listed in this PWS or the floor plans. Significant deviations must be clearly identified in the offer.

2.1.2 Quantity Responsibility & Design

The attached floor plans and the symbols they contain are for orientation and should be considered schematic. The contractor bears the sole responsibility for the final design (concept) and quantity calculation. They must select the number and positioning of end devices (e.g., speakers, LED controllers) to ensure that the required performance values (e.g., speech intelligibility according to

NFPA 72/1221) are reliably achieved in all rooms.

2.1.3 On-Site Visit

All bidders are strongly recommended to conduct a site visit of the Vogelweh property before submitting a bid. By submitting a bid, the bidder confirms that they have inspected the structural conditions (e.g., ceiling heights, wall conditions, existing cable routes) and that their lump-sum price includes all services necessary for contract fulfillment. A corresponding site visit is to be coordinated with 700CONS and 435CTS to ensure an efficient process for all parties involved.

2.1.4 Technical Standard

In case of discrepancies between the attached schematic plans and the mandatory standards (e.g., UFC, NFPA, DIN, VDE), the normative performance requirements shall always take precedence over the graphical representation. At a minimum, the following standards apply:

• UFC 4-730-10 Fire Stations, with Change 1

• NFPA 1225 Standard for Emergency Services Communications

• NFPA 72 National Fire Alarm and Signaling Code

• DIN 14092-1: Planning of Fire Stations

• DGUV Vorschrift 49: Accident Prevention Regulation for Fire Departments

• DIN EN 50849 Electroacoustic Emergency Warning Systems

Fire protection requirements must be considered. The fire protection concept (provided by the client), as well as relevant norms and regulations (including the German Conduit Systems

Directive (Leitungsanlagenrichtlinie), LBauO RLP, NFPA, DIN, etc.), apply.

2.1.5 Planning, Design, and Cybersecurity

Deliver a complete system design (Design Concept Submittal). This includes a site survey to check cable routes and fiber optic connections. Creation of network block diagrams, zone mapping for lighting/audio/video, and integration plans for CAD/RMS and F.R.E.D. Submission for approval to 435CTS – at least 30 days before construction begins.

Compilation and submission of all technical data sheets to 435CTS for approval. No installation without prior written approval. The contractor must provide mandatory proof that all network-capable and controlling components comply with the following cybersecurity guidelines: UFC 4-010-06, UFGS 25-05-11, DAFGM2024-32-01, IEC 62443 Series, ISO/IEC 27000 Series. Additionally, all components must be compliant with NDAA Section 889.

Components that do not meet these standards will be rejected at the expense and without cost to the client.

Creation of a detailed Cause-and-Effect Matrix (Alarm Control Matrix) for triggering the

Firefighter Alert System and all connected third-party systems (lighting, doors, exhaust extraction, dispatch technology). The matrix must be submitted to the client for approval before programming begins.

Planning, management, and documentation of the cross-trade functional principle test (Wirk-

Prinzip-Prüfung - WPP). The contractor assumes full coordination and overall responsibility for conducting the cross-trade commissioning test with the mechanical, electrical, plumbing (MEP), electrical, door construction, and IT trades. All interfaces must be verifiably tested in live operation.

All necessary breakthroughs and wall openings are to be properly and professionally sealed according to current fire protection guidelines by the contractor. These implementations are to be documented comprehensibly (in writing and with images) and marked on-site. Wall openings including proper and professional sealing of the openings according to the valid

Leitungsanlagenrichtlinie.

2.1.6 System Installation

The contractor shall perform all installation work. This includes the installation of:

• Loudspeakers including bracket

• Paging consoles including brackets

• Cameras including brackets

• PIN keypads

• Monitors and display devices and the equipment necessary for their operation

• Programming of the Digital Multiplex (DMX) dimmer including cabling and connection of control cables

• Delivery and installation of an IT rack including all active and passive components as well as the cabling required for the system's operation.

• All cable laying work including creation of cable pathways

• Laying of control cables to the control cabinet or gate, including all necessary connection work.

• All electrical connection and termination work

Important: The system must be designed and wired in such a way that a single point of failure

(e.g., a cable fire in one room) does not lead to the failure of the entire system.

2.2 System Description

The Firefighter Alert System is to be used for general announcements in the indoor and outdoor areas of Fire Station 8 on the one hand. On the other hand, the system also handles the alarm control for Fire Station 8. Digital signals are transmitted via the Firefighter Alert System's network.

These include audio, video, and switching signals. In an alarm event, the lighting in the sleeping quarters is controlled, the stove in the kitchen is switched off, and the apparatus bay doors are opened. The supplied video cameras will monitor the indoor and outdoor areas of the doors, as well as the electric stove in the kitchen. Announcements can be made from three paging stations.

In the outdoor area, waterproof (min. IP54) horn loudspeakers shall be installed. These shall be switchable from an indoor location to avoid unnecessary noise pollution when no firefighters are in the outdoor area.

Indoors, white recessed ceiling speakers are to be preferably installed.

The alarm must be audibly perceptible in all rooms (including workshops, changing rooms, and storage areas). Announcements must be clearly intelligible to avoid misinterpretation under stress.

Ramping "Heart Saver Tones" shall be implemented. The alarm must, in accordance with UFC 4-

730-10, start within 5 seconds of being triggered, immediately followed by a voice announcement as per NFPA 1221. The specifics of the various rooms must be considered (e.g., reverberation in the apparatus bay area or potential moisture). Horn loudspeakers shall be provided in the apparatus bay.

An STI value of >0.5 for all covered rooms is mandatory. The volume of announcements must be at least 15 dB above the ambient level or 5 dB above the max level, according to NFPA 72.

In an alarm event, potential-free contacts shall be provided to activate the lighting in the 5 sleeping quarters. It shall be possible to determine from the paging console in the Supervisor's Office in which sleeping quarters the lighting is activated during an alarm.

As a rule, announcements via the Firefighter Alert System shall be possible from all paging stations. A simple announcement from any paging station does not trigger an alarm condition. The paging console in the Supervisor's Office shall exclusively control the following functions:

• Selection of specific loudspeaker groups for announcements to ensure the firefighters' night rest.

• Triggering of an alarm condition.

• Selection of loudspeaker groups for the alarm condition.

Back-up Power: Since a power generator is available to supply the circuits during a power outage, the supplied uninterruptible power supply must power the system for at least 4 hours in standby mode and subsequently for 15 minutes in full-load alarm operation (NFPA 1225). IT distribution cabinets necessary for the system's operation must be mandatorily integrated into the UPS concept.

The system must be designed so that a brief power interruption due to a generator test does not cause fault conditions and the system continues to run without interruption.

2.2.1 Description of Inputs

• 1x 3.5mm jack audio analog from the analog radio system for receiving alarm messages and thus triggering the alarm state.

• 3x Microphone input via paging console for general announcements.

• 1x Alarm contact for manual triggering of the alarm state.

2.2.2 Description of Outputs

• 5x Output 230V – Control of lights in sleeping quarters

• 1x Switched output for deactivation of the electric stove in the kitchen

• 3x Switched output for bay door open

• 3x Switched output for bay door close

• Loudspeaker outputs

• Video outputs for monitoring monitor

2.2.3 Required Function in Case of Alarm

The alarm condition is triggered as soon as an audio signal is received from the dispatch center via the analog radio device. The system is then put into the alarm state. The following actions are thereby triggered:

• An announcement for the firefighters is made via loudspeakers (all rooms). The announcement is spoken live from the dispatch center via an analog radio device. (3.5mm jack input – analog audio). The system must automatically play the gong/alarm tone and the announcement from the dispatch center.

• The 3 bay doors shall be opened by button press after manual visual confirmation via the camera systems.

• The lighting in the sleeping quarters is switched on. The lighting starts with the light color dark red and dynamically changes to the light color bright white within five seconds.

• The stove is switched off (relay to be provided by others in the main distribution board).

• Note: In the sleeping quarters (Supervisor Bedroom, as well as Bunkroom 1 to 5), the volume of the announcements during the alarm announcement shall be slowly ramped up in the period from 2200 to 0600 (rest period).

2.2.4 Required Function at End of Alarm

The doors shall automatically close after a specified time (to be set by the operator) after departure to prevent frost damage in winter.

2.3 Components

2.3.1 Audio

2.3.1.1 Technical Requirements for Audio Components

2.3.1.1.1 High-Quality Recessed Ceiling Speaker:

The contractor shall supply and install on-site ceiling speakers, certified for voice alarm systems.

Technical Requirements: Chassis: Full-range or 2-way system for excellent speech intelligibility and music reproduction. Power Rating: Minimum 6W to 10W, adjustable via transformer (e.g., 6W, 3W, 1.5W). Material: Metal chassis with a metal perforated grille (Color: White, RAL 9010 or similar). Connection: Ceramic terminal block and thermal fuse to protect the line in case of a fault.

2.3.1.2 Volume Controller with Priority Relay:

The contractor shall supply and install flush-mount volume controllers for common or office rooms.

Mandatory Function: Execution with an integrated 24V priority relay (override). This ensures that during an alarm announcement, the volume controller is automatically bypassed, and the announcement is made at maximum volume, even if the controller has been manually set to "0".

2.3.1.3 Installation in Various Ceiling Types:

The contractor shall perform professional installation and the mechanical cutout in various ceiling systems (e.g., plasterboard ceilings, Rockfon grid ceilings). Includes calibration and connection.

2.3.1.4 Labeling and Line Assignment:

The contractor shall provide permanent and clearly visible labeling of each speaker with the line and number designation according to the as-built plan (e.g., "Line 1 / LS 04"). The labeling must be discreet but recognizable for maintenance purposes (e.g., with a P-Touch label on the edge of the grille).

2.3.2 Video

2.3.2.1 IP Camera Outdoor (Bay Doors / Forecourt)

The contractor shall supply and install 3 pcs. IP network cameras to monitor the 3 bay doors from the outside as well as the exit area in front.

Form Factor: Bullet or dome camera for wall/facade mounting. Protection Classes: Vandal-proof

(IK10) and weatherproof (IP67). Image Sensor: Minimum 5-megapixel resolution. Image

Optimization: Hardware-based WDR (Wide Dynamic Range, min. 120 dB) to compensate for strong backlight (low-lying sun) and LED blue light. Night Vision: Integrated IR illuminators

(range min. 30 m). Power Supply: PoE (Power over Ethernet).

2.3.2.2 IP Camera Indoor (Apparatus Bay / Doors)

The contractor shall supply and install 3 pcs. IP network cameras to monitor the 3 bay doors from the inside (exit situation).

Form Factor: Dome camera for ceiling or wall mounting. Housing: Dust and splash-proof

(minimum IP66), to be resistant to diesel soot and moisture during vehicle washes in the bay.

Image Sensor: Minimum 5 megapixels. Image Optimization: Extremely fast, true WDR, as massive contrast differences arise when the doors open suddenly - changing from a dark bay to bright daylight. Power Supply: Power over Ethernet (PoE).

2.3.2.3 IP Camera Indoor (Kitchen / Fire Protection)

The contractor shall supply and install one IP network camera for targeted monitoring of the electric stove in the kitchen.

Form Factor: Unobtrusive dome camera (ceiling mount). Resolution: Minimum 4 megapixels.

Privacy Function: The camera must have a configurable, dynamic privacy masking feature. All areas of the room (e.g., seating areas, walkways) with the exception of the stove surface itself must be permanently and irreversibly blacked out in the camera software.

Power Supply: Power over Ethernet (PoE).

2.3.2.4 Video Management & Monitor (Radio Room)

The contractor shall supply a 24/7-rated observation monitor (24-27 inches) for the radio room and program the video management software (VMS).

Scenario Programming: 1. Idle mode: Monitor shows a split-screen view of the three outdoor and three indoor bay cameras. 2. Alarm trigger: Pop-up of the relevant door cameras as well as the kitchen camera.

2.3.2.5 Technical Requirements for IP Cameras

2.3.2.5.1 Image Sensor & Compression:

Sensor: 1/2.7" CMOS (or larger) for high light sensitivity. Video Compression: H.265 or H.265+

(Smart Codec) to reduce network bandwidth. Frame Rate: Minimum 25 fps (frames per second) at full resolution: essential for fast vehicle movements.

2.3.2.5.2 Optics & Dynamics (WDR)

WDR (Wide Dynamic Range): Mandatory hardware-based True-WDR with at least 120 dB (not purely digital D-WDR). Light Sensitivity (Color): Minimum 0.01 Lux at F1.2. Day/Night

Switching: Mechanical IR cut filter (ICR).

2.3.2.5.3 Infrared Illumination (IR)

Adaptive/Smart IR illumination: prevents overexposure of reflective license plates or warning vests when persons/vehicles are close to the camera. Wavelength: 850 nm.

2.3.2.5.4 Interoperability (ONVIF)

All cameras shall comply with global standards ONVIF Profile S, G, and T to guarantee vendor-independent integration into the Network Video Recorder (NVR) and future video management systems.

2.3.2.5.5 Edge Analytics (VCA)

The cameras must have on-camera video analytics (Edge Analytics), which reduces the processor load of the NVR: Tampering detection (covering, spraying, turning), Motion Detection with excludable zones, Line Crossing.

2.3.3 Lighting Control

2.3.3.1 Programming Digital Multiplex (DMX) Alarm Scenarios

The contractor shall create and program the alarm lighting scenes for 5 sleeping quarters via the existing DMX dimmers.

Requirement: Configuration of at least 2 scenarios (day/night). Programming of a dimming ramp

(soft-start): Upon alarm input, the light must ramp up linearly from 0% (dark red) to 100% (bright white) within 3 to 5 seconds to minimize physiological stress (startle reaction).

2.3.3.2 Interface: Alerting System to DMX

The contractor shall supply and configure a gateway (e.g., IP-to-DMX or I/O-to-DMX), if the existing control system does not offer a direct interface.

Function: Implementation of the alarm signal (BOS trigger) from the central alerting computer into the DMX control command for the sleeping quarters. The control must be absolutely delay-free (latency < 500ms).

2.3.3.3 Zone Mapping (Individual Control)

The contractor shall program the zone logic. The control must be configured so that either all rooms simultaneously (collective alarm) or specific individual rooms (selective alarm) can be addressed for particular units/functions.

2.3.3.4 Logic Linkage: Manual Override

The contractor shall program the priority logic between the alarm control and the existing push-buttons/light switches in the rooms.

Logic: The alarm command must have absolute priority (override). A manually switched-off light or a dimmed state must be immediately overridden by the alarm ramp in an alarm event. After acknowledgment of the alarm, the system returns to its normal state.

2.3.3.5 Functional Principle Test (Light Alarm)

The contractor shall conduct a functional test of the entire chain: Alarm trigger by the dispatch center -> Signal processing in the Firefighter Alert System -> Gateway -> DMX dimmer ->

Luminaires in the sleeping quarters.

Acceptance Criterion: Proof of the correct dimming ramp and the seamless function during a simulated power failure (supply of the control via UPS)

2.3.4 Door Controller

2.3.4.1 Vandal-proof Pin Pad Unit (Exterior)

The contractor shall supply and install 4 robust, illuminated pin pad code keypads for surface mounting on the exterior doors.

Requirements: Housing: Solid metal housing (vandalism protection class min. IK09). Protection

Rating: Minimum IP65 (jet water-proof/weatherproof). Keypad: Backlit keys with tactile feedback

(suitable for operation with gloves). Technology: Capacitive or mechanical keys (wear-free).

2.3.4.2 Access Control (Central)

The contractor shall supply and install a central network controller for managing the 4 doors.

Function: Storage of at least 100 individual user codes. Time profiles (e.g., permanent open during duty evenings). Event log (logging of access). Connection to a dedicated independent LAN network, to be created by the contractor, for programming via a web interface.

2.3.4.3 Backup Power (Access)

The contractor shall integrate the entire access control system into the UPS backup of the station.

It must be ensured that the pin pads and the electric door strikes remain fully functional for at least

4 hours during a power failure.

2.3.5 Bay Door Control

2.3.5.1 Interface Module Door Control (Alarm)

The contractor shall supply and install an I/O interface module to connect 3 bay doors to the central

Firefighter Alert System. The module must send a potential-free impulse to the door controls upon alarm input (BOS trigger).

Function: Simultaneous start of the opening process for all 3 doors. The interface shall be configured to remain functional even during a power failure (via the Firefighter Alert System's

UPS).

2.3.5.2 Logic Module: Timed Closing

The contractor shall implement a logical control for the automatic closing of the doors. The doors should close automatically after an adjustable time period (e.g., 10 min. after vehicle departure), provided no obstacles are detected by the safety devices.

Requirement: The automatic closing feature must be manually deactivatable (e.g., via a selector switch "Auto/Hand") at the command console (e.g., for cleaning work).

2.3.6 Desktop Paging Stations

2.3.6.1 Desktop Paging Station Supervisor Office (Main Control)

The contractor shall supply and install for operational readiness a digital desktop paging station for the Supervisor Office for everyday alerting and information announcements.

Design: Robust metal or heavy plastic housing with non-slip rubber feet. Gooseneck directional microphone with pop filter and illuminated ring (red) for visual indication of speaking mode.

Integrated loudspeaker for monitoring alarm tones or for intercom functions. At least 8 freely programmable zone buttons (with LED status indicator) as well as an all-call button. LCD or touch display for menu navigation and fault indication.

2.3.6.2 Desktop Paging Station Kitchen and Apparatus Bay (Secondary Station)

The contractor shall supply and install two digital desktop or wall-mounted paging stations as remote secondary stations for the kitchen and apparatus bay areas.

Design: Similar to the Supervisor Office desktop station, but with a reduced number of buttons (at least 4 programmable zone buttons) and without a display. The paging station must be configured for call answering and for departmental internal announcements.

2.3.6.3 Paging Station Expansion Module (Keypad)

The contractor shall supply a matching key expansion module (keypad) for the main paging station in the Supervisor's Office. The module must be seamlessly connectable to the desktop station and provide an additional 10 to 12 freely programmable zone/function keys (incl. LED feedback) for individual selection of bay doors or special outdoor areas.

2.3.6.4 Programming & Priority Matrix (Paging Stations)

The contractor shall program the audio matrix for the paging stations with the following mandatory priority levels (1 = Highest Priority):

• Fire Department Entry Panel (FES) - Interrupts all other signals.

• Dispatch Center Announcement (BOS Radio).

• Main Paging Station (Supervisor Office).

• Secondary Paging Stations (Kitchen, Apparatus Bay).

Background Music / Automatic break gongs.

The programming of the zone buttons shall be done according to the client's specifications.

2.3.7 Visualization First Response Emergency Deployment (F.R.E.D.) Paging

Two systems are required: 1x in the common area in the kitchen and 1x in the apparatus bay. The following is required for each system:

• The contractor shall supply and install a large-format information monitor (minimum size

65 inches).

• Hardware Requirements: Must be a commercial-grade display (24/7 certified), UHD/4K resolution, with high brightness (min. 500 nits) to compensate for the ambient lighting in the kitchen/dining area. Cybersecurity requirements and NDAA compliance must be strictly adhered to.

• Mounting & Wall Condition: The installation will be on a drywall partition (double-layered with 12.5 mm thick Diamant boards). The contractor is responsible for statically secure load transfer and shall provide suitable heavy-duty fastening material (e.g., hollow-wall metal anchors). This includes a sturdy VESA wall mount appropriate for the weight.

• Mounting Height & Positioning: The exact mounting height shall be coordinated with the client on-site. It must be chosen so that the screen is readable without glare both when sitting and standing and cannot be obstructed by furniture.

• The associated control computer (Intel NUC, min. Core i5 processor, min. 16GB RAM, min. 512GB SSD, without operating system) as well as all cables necessary for operation shall be supplied by the contractor, and installed concealed and protected from vandalism behind the monitor.

• Function: Lag-free, high-contrast, and large-scale display of alarm texts (dispatch keyword, address) from the F.R.E.D. Paging System.

2.3.8 Visual Alerting

A visual alerting system for the firefighters according to NFPA 72 (Strobes) shall be provided.

2.3.8.1 Visual Signaling Devices (Strobe Lights) for High-Noise Areas

The contractor shall supply and install high-power LED strobe lights for alerting in noise-intensive areas such as the apparatus bay.

Design: Housing color: Orange (as specified by the client). Protection Rating: Minimum IP65 (jet water-proof). Light Intensity: Minimum 15 Joules or comparable LED power to be perceptible even in bright daylight. Synchronization: Multiple lights in a room must flash synchronously to prevent epileptic seizures.

2.3.8.2 Interfaces & UPS Backup (Visual)

The contractor shall integrate all visual signaling devices into the central emergency power concept. It must be proven by measurement that the visual alerting remains operational for a duration of at least 4 hours during a power failure via the UPS/emergency power system.

2.4 Acceptance, Documentation, Training

The following tests and documents shall be delivered 4 weeks prior to acceptance:

• Functional Principle Test

• Acoustic Measurements & Speech Intelligibility (STI)

• Simulation: Emergency Generator Takeover (Wiper Test)

• Fault Message Interface (UPS / Battery)

• Simulation: Line Fault (Loudspeaker Lines)

• Test: Amplifier Redundancy (Backup Switching)

• Simulation: Failure of Fire Department Paging Station / Microphone

• Test: Network and Switch Monitoring

• Test: Fault Forwarding (General Fault)

• Commissioning (protocol) with Client, User, and 86/786CES

• Training and instruction on operation

• Creation of the Acceptance Protocol (Overall System)

• As-Built Documentation (Concept, User Manual, Tests/Protocols)

2.4.1 System Commissioning and Acceptance

2.4.1.1 Functional Principle Test

Practical execution of the functional principle test based on predefined scenarios. It is mandatory to simulate: 1. Regular Alarm (Day/Night). 2. Alarm during power failure (100% battery operation). 3. Alarm at the exact moment the emergency power system (NEA) starts. 4. Line break/short circuit of a loudspeaker line. Complete documentation of the functional principle test.

All parameters of the alarm matrix must be tested and countersigned by the participating trades and the client. Faulty interfaces must be documented and re-tested free of charge after correction.

2.4.1.2 Acoustic Measurements & Speech Intelligibility (STI)

Objective measurement of the Speech Transmission Index (STI) according to DIN EN 60268-16 in all alerted areas (zones). It must be proven that an STI value of at least 0.50 is achieved in all areas. The measurement must be carried out with standardized, calibrated measuring devices (e.g., NTi Audio XL2 or equivalent). The STIPA test signal must be fed in according to standards. The

STI measurement in high-noise areas, e.g., in the apparatus bay, must be performed under realistic operational conditions. If the actual noise sources (e.g., running diesel engines, exhaust extraction, compressors) are not available at the time of measurement, the expected background noise must be simulated metrologically (e.g., by superimposing the noise level in the measuring device or playing it through separate noise sources). The position includes all acoustic calibration and adjustment work on the audio matrix (DSP). This includes adjusting frequency responses

(equalizing), setting delay times (delays) in reverberant rooms, and adjusting levels per speaker line to achieve the normative minimum values (STI > 0.50).

2.4.1.3 Simulation: Emergency Generator Takeover (Wiper Test)

A practical test and full proof of the seamless system function during a failure of the general power supply and takeover by the emergency power system (NEA) shall be performed. It must be demonstrated that during a voltage dip (0V) and the subsequent power return (by the generator after approx. 10-15 seconds), the central unit of the Firefighter Alert System does not reboot, does not interrupt audio signals, and does not produce system crashes (System Error). The switch to battery operation and the switch back to mains operation must be inaudible to the user (e.g., during an ongoing dispatch announcement) and occur without latency.

2.4.1.4 Fault Message Interface (UPS / Battery)

The contractor shall set up and program a hardware interface (potential-free contacts) or network interface (SNMP) for transmitting the system states to the higher-level building management system (BMS) or fire alarm control panel (FACP). The following states must mandatorily be transmitted: "Power Failure (Battery Operation Active)" and "General Fault (Battery Capacity

Critical / Battery Defective)".

2.4.1.5 Simulation: Line Fault (Loudspeaker Lines)

Practical test of the line supervision for all audio output circuits (loudspeaker lines). It must be demonstrated by physical intervention at representative points in the network that the system detects and reports the following faults as a malfunction at the central unit, visually and audibly:

1. Wire break (interruption) of a line. 2. Short circuit of a line. 3. Ground fault (connection of a wire to the protective earth). Fault detection and reporting must occur in under 100 seconds.

2.4.1.6 Test: Amplifier Redundancy (Backup Switching)

Practical test of the automatic backup switching of the audio amplifiers. The contractor shall simulate the failure of a main amplifier during operation (while a test audio signal is being output)

(e.g., by pulling the internal fuse or disconnecting the power supply at the amplifier module). It must be demonstrated that the backup amplifier automatically takes over the function without user intervention. The audio dropout may only last a few seconds. The failure of the main amplifier must be reported as a system fault at the central unit.

2.4.1.7 Simulation: Failure of Fire Department Paging Station / Microphone

The contractor shall verify the monitoring functions of the connected paging stations

(microphones) and the dispatch interface. It must be demonstrated that disconnecting the system paging station (cable break) or the failure of the microphone capsule is immediately detected and reported as a fault.

2.4.1.8 Test: Network and Switch Monitoring

Only for IP-based systems (e.g., Dante / AES67): Simulation of a network failure. If the communication between the central unit and IP speakers or network switches is interrupted (e.g., by pulling a patch cable), the system must recognize this connection loss as a critical signal transmission fault and display it locally at the central unit.

2.4.1.9 Test: Fault Forwarding (General Fault)

The contractor shall verify the external fault forwarding. It must be demonstrated that all previously simulated faults (line fault, amplifier failure, power failure) trigger the potential-free fault reporting contact of the central unit. The contractor, together with the building automation

(BMS) and intrusion/fire alarm technology trades, must demonstrate that the "General Fault PA-

System" signal is correctly received by the watch officer or the responsible building services control center.

2.4.1.10 Creation of the Acceptance Protocol (Overall System)

The contractor shall create and hand over a detailed and comprehensive acceptance protocol after the completion of all commissioning tests. The protocol must document all performed tests (STI measurements, WPP interface tests, battery/UPS tests, and monitoring simulations) completely.

The protocol must be signed by the responsible site manager of the contractor, the responsible specialized planner, and the client. Proof must be provided that the system complies with the requirements of DIN 14092, DGUV Vorschrift 49, and the agreed execution planning.

2.4.1.11 Content Requirements for the Measurement Protocol

The following measurement and test appendices must mandatorily be attached to the acceptance protocol:

• Acoustics Protocol: STI values and SPL levels (dB(A)) for each defined measurement point, including a floor plan with marking of the exact measurement positions.

• Electrical Test Protocol: Measured impedances (Ohms) of all loudspeaker lines before connection to the amplifiers.

• WPP Handover Protocol: A checklist of simulated interfaces and alarm scenarios, countersigned by all involved third-party trades (MEP, Doors, IT).

2.4.2 As-Built Documentation

The documents listed below shall be provided for review no later than 4 weeks before acceptance.

All documents must be created bilingually in English and German (on CD). Training and instructions must also be conducted bilingually.

2.4.2.1 Handover of As-Built Documentation

The contractor shall create and hand over the complete as-built documentation corresponding to the actual, accepted construction status. The documentation shall comprise at least:

• Updated riser diagrams and block diagrams.Floor plans with the exact locations of all loudspeakers, central units, EOL modules, and cable routes.

• Detailed terminal and connection plans of the central unit.

• Configuration data (software backup of the audio matrix and the alarm control matrix) on an optical data carrier

• Certificates and Declarations of Performance (DoP) of all installed components.

2.4.2.2 Form of Handover (Digital & Analog)

• All protocols, as-built documents, and certificates shall be handed over to the client in the following formats:

• 1-fach (one copy) in printed form, bound or in labeled ring binders (This copy must mandatorily be stored as an appendix in the Firefighter Alert System central unit on-site).

• In digital form (PDF for text documents, DWG/DXF and PDF for CAD plans) structured on an optical data carrier.

• As-Built Documentation: Handover of circuit diagrams, cable plans, block diagrams, and operating manuals.

2.4.2.3 User Training

2.4.2.3.1 Creation of Quick Guides

The contractor shall create laminated, easy-to-understand quick guides for daily operation. The guides must be in the German language and feature clear pictures/pictograms of the installed devices.

Mandatory Content: Executing manual announcements into specific zones. Recognizing, interpreting, and acknowledging fault messages. Behavior in case of a complete system failure

(emergency mode). The quick guides are to be permanently attached at the operating stations..

2.4.2.3.2 Training Module 1: "Operational Use" (Watch Officers/Supervisors)

The contractor shall conduct a practical, hands-on training for the operational personnel directly on the accepted system.

Content: Basic system structure and zone layout. Operation of the fire department paging stations

(incl. priority handling). Meaning of optical and acoustic signals in an alarm event. Recognizing faults and initiating the reporting chain.

Duration: min. 2 hours.

2.4.2.3.3 Training Module 2: "Technical Operation" (Equipment Custodians/Admins):)

The contractor shall conduct an in-depth technical training for the system administrators / equipment custodians.

Content: Detailed explanation of the central unit architecture and amplifiers. Fault diagnosis:

Pinpointing line faults (short circuit/wire break) based on central unit messages. Restart and reset procedures after failures (e.g., after an emergency generator test run). Maintenance and replacement of wearing parts (e.g., cleaning fans, checking UPS batteries for swelling).

Duration: min. 3 hours. Includes a walkthrough of the essential cable trays and distribution cabinets in the building.

2.4.2.3.4 Training Protocol & Proof of Training:

The contractor shall create a formal training protocol. The protocol must include the date, duration, content covered (according to Modules 1 and 2), and the first and last names of the participants.

3 Allgemeine Informationen

3.1 Einführung

In dieser Leistungsbeschreibung sind die Anforderungen für die fach- und normgerechte

Installation eines Firefighter Alarm Systems für die Feuerwache 8 in Vogelweh Family Housing aufgeführt.

3.2 Projektübersicht

Bereitstellung, Installation und Konfiguration eines vollautomatisierten Alarmierungs- und

Benachrichtigungssystems für die Feuerwache 8, Vogelweh. Das System muss den allgemein anerkannten Regeln der Technik (VDE/DIN) sowie die spezifischen Anforderungen der lokalen

Feuerwehr erfüllen. Desweiteren gelten die übergeordneten US-Vorschriften (UFC/NFPA) sowie den Cybersicherheits-Richtlinien entsprechend. Die Beschaffung und Installation beschränkt sich auf die Feuerwache 8, Vogelweh, muss architektonisch jedoch für zukünftige Projekte auf bis zu acht Wachen skalierbar sein. (konzeptionell uebertragbar/ausbaufaehig)

3.3 Qualitätskontrolle

Der Auftragnehmer hat sicherzustellen, dass alle Leistungen in Übereinstimmung mit den deutschen Gesetzen, den einschlägigen Vorschriften sowie den handelsüblichen Standards (Regeln der Technik) erbracht werden. Diese Vorschriften sind in der jeweils gültigen Fassung mit allen

Teilen, Anhängen und zugehörigen Normen zu berücksichtigen.

Bei Diskrepanzen zwischen militärischen US-Normen (z. B. NEC, EM 385-1-1) und lokalen deutschen Normen (z. B. DIN, VDE, DGUV) ist stets der jeweils strengere Standard anzuwenden.

3.4 Qualitätsicherung

Die Auftraggeber kann jede abgeschlossene Aufgabe überprüfen oder die Anzahl der

Qualitätskontrollen erhöhen, wenn dies aufgrund wiederholter Mängel, die bei Qualitätskontrollen festgestellt wurden, als angemessen erachtet wird.

3.5 Regierungsmaßnahmen

Der Vertragsbeauftragte (Contracting Officer - CO) hat die Anforderungen von FAR 52.212-4, „Vertragsbedingungen für kommerzielle Güter“, zu befolgen, falls der Auftragnehmer die nicht konforme Installation nicht behebt.

3.6 Regelarbeitszeit

3.6.1 Arbeitszeiten

Der Auftragnehmer hat alle im Rahmen dieses Vertrags erforderlichen Installationsleistungen während der üblichen Geschäftszeiten zu erbringen: Montag bis Freitag, zwischen 08:00 und 15:30

Uhr Ortszeit.

1.6.2. Anerkannte Feiertage.

Der Auftragnehmer kann an deutschen Feiertagen sowie an folgenden Tagen (US-Feiertagen) keine Arbeiten af US-Liegenschaften ausführen:

U.S. HOLIDAYS:

1st of January New Year's Day

3rd Monday of January Martin Luther King, Jr.'s Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day

19th of June Juneteenth Day

4th of July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th of November Veterans Day

4th Thursday of November Thanksgiving Day

25th of December Christmas Day

Feiertage, die auf einen Samstag fallen, werden am Freitag davor begangen. Feiertage, die auf einen Sonntag fallen, werden am darauffolgenden Montag begangen.

3.7 Verkehrs- und Sicherheitsvorschriften

Der Auftragnehmer und seine Mitarbeiter sind verpflichtet, sich auf dem Militärstützpunkt

Vogelweh an die von der Regierung erlassenen Verkehrs- und Sicherheitsvorschriften zu halten.

3.8 Installationsschließungen

Arbeiten, die geplant waren, aber nicht durchgeführt werden konnten, weil der Militärstützpunkt

Vogelweh aufgrund von Wetterbedingungen, Übungen oder außerplanmäßigen Ereignissen geschlossen war, sind so bald wie möglich nach Wiedereröffnung des Militärstützpunkts

Vogelweh nachzuholen.

3.9 Abnahme und Übergabe

Der Auftraggeber führt nach Abschluss der Arbeiten eine Überprüfung durch. Der Auftragnehmer benachrichtigt den Auftraggeber nach Abschluss der Installation. Alle vom Auftraggeber festgestellten Mängel oder Unzulänglichkeiten sind ohne zusätzliche Kosten für die Regierung zu beheben; die entsprechenden Anweisungen erteilt der CO. Weitere Überprüfungen werden vom

Auftragnehmer und demAuftragnehmer nach Abschluss der Nachbesserungsarbeiten vereinbart.

3.10 Entfernung von Auftragnehmer-Mitarbeitern

Der Auftragnehmer hat bei der Erfüllung dieses Vertrags ausschließlich erfahrene, verantwortungsbewusste und fähige Mitarbeiter einzusetzen. Der CO kann verlangen, dass der

Auftragnehmer Mitarbeiter aus dem Vertrag entfernt, die Personen oder Sachwerte gefährden oder deren weitere Beschäftigung im Rahmen dieses Vertrags nicht mit den Interessen der militärischen

Sicherheit vereinbar ist.

3.11 Sicherheitsanforderungen

Der Auftragnehmer und seine Mitarbeiter müssen während der gesamten Dauer der

Vertragserfüllung jederzeit alle vom örtlichen Kommandanten der Einrichtung auferlegten

Sicherheitsanforderungen einhalten.

3.12 Meldungen über Schäden, Zerstörung, Verletzungen oder Todesfälle.

3.12.1 Meldepflicht

Der Auftragnehmer hat alle Vorfälle zu melden, bei denen Sachschäden oder -zerstörungen sowie

Personenschäden oder Todesfälle auftreten, die sich aus der Erfüllung dieses Vertrags ergeben oder während dessen Erfüllung eintreten. Für die Zwecke dieser Klausel umfasst der Begriff

„Sachschäden“ Ausrüstung, Fracht oder Sachwerte jeglicher Art, unabhängig davon, ob diese im

Eigentum der Regierung stehen oder nicht. Der Begriff „Auftragnehmer“ umfasst den

Auftragnehmer, seine Beauftragten, Erfüllungsgehilfen oder Mitarbeiter.

3.12.1.1 Meldungen

Der Auftragnehmer hat diese Meldungen dem CO wie folgt vorzulegen.

3.12.1.2 Erstbericht

Sobald wie möglich nach dem Vorfall ist ein Erstbericht zu erstellen.

3.12.1.3 Abschlussbericht

Spätestens 96 Stunden nach Eintritt des Vorfalls ist ein vollständiger schriftlicher Bericht vorzulegen. Eine Kopie dieses Berichts ist dem CO zu übermitteln.

3.13 Zukunftskompatibilität

Das Firefighter Alarm System muss derzeit autark im Gebäude funktionieren. Es ist derzeit keine

Vernetzung nach aussen hin möglich. In Zukuft wird die Rettungsleitstelle auf der Airbase

Ramstein (Derzeit befindlich im Tower, BLDG 2303) digitalisiert. Im Zuge dessen sollen das

Firefighter Alarm System der Feuerwache 8 von dort aus gesteuert werden. Dieses betrifft im einzelnen:

• Auf- und zu fahren der 3Tore in der Fahrzeughalle

• Das Aus- und Einschalten des Elektroherdes

• Das Sichten der Kamerabilder (Tore innen und aussen sowie Elektorherd)

• Digitales Auslösen des Alarmzustandes der Feuerwehrstationen

• Digitales Einsprechen der Alarm-Meldungen

Das Firefighter Alarm System ist so zu konzipieren das eine digitale Aufschaltung

(Netzwerkanbindung) der Rettungtsleitstelle zu einem späteren Zeitpunkt problemlos möglich ist.

4 Leistungsbeschreibung

4.1 Allgemeine Ausführungsbestimmungen

4.1.1 Vollständigkeitsgarantie (Turnkey-Lösung)

Der Auftragnehmer ist verpflichtet, ein vollständig funktionsfähiges Gesamtsystem (Turnkey-

Lösung) zu liefern. Alle für den ordnungsgemäßen und normgerechten Betrieb notwendigen

Komponenten, Lizenzen, Kabel und Hilfsmaterialien sind in das Angebot einzukalkulieren, auch wenn sie nicht explizit in dieser Leistungsbeschreibung oder den Grundrissen aufgeführt sind.

Bei gravierenden Abweichungen sind diese im Angebot deutlich zu kennzeichnen.

4.1.2 Mengenverantwortung & Design

Die beigefügten Grundrisse und darin enthaltenen Symbole dienen der Orientierung und sind als schematisch zu betrachten.