PWS Fire Suppression Carlisle Barracks SOLICITATION READY.docx

PERFORMANCE WORK STATEMENT (PWS)

(Includes associated Performance Requirements Summary (PRS))

Carlisle Barracks - Fire Detection and Suppression System Maintenance, Repair, and Inspection Post-Wide

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract in which, the Contractor shall provide all certification, labor, equipment, materials and supervision, necessary to perform Inspection, Testing and Maintenance (ITM) on fire protection (suppression) and detection systems and ensure appropriate communications with alarm systems located at Carlisle Barracks, Carlisle, Pennsylvania 17013 and Army Heritage Education Center, Carlisle, Pennsylvania 17013

1.1.1 The Unified Facilities Criteria (UFC 3-601-02, dated 7 October 2021, (as modified or updated) shall be incorporated in its entirety and shall constitute the scope of work/work statement and shall identify tasks not specifically identified in PWS Section 5 SPECIFIC TASKS, to be performed under this contract.

1.1.2 The Contractor shall perform “5 year” and “2 year” ITM tasks in the base year as stated in the UFC Tables. This will establish an ITM base line.

1.1.3 The Contractor shall follow guidance found in the associated NFPA Code for tasks not specifically covered under the UFC 3-601-02 (Section 1-8.1).

1.2 Background: The purpose of this contract is for protecting the safety of the building’s occupants and protection of Government assets. Most systems to have ITM performed have been under maintenance contract with the exception of systems under warranty or newly installed.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The objective of this contract is to maintain the Fire Detection and Suppression systems to National Fire protection Association (NFPA) and Unified Facilities Criteria (UFC) standards, and to replace components as necessary to maintain compliance with codes and standards.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): This acquisition is for commercial services and will be performed using FAR Part 12 procedures. The contractor’s existing quality assurance system shall be utilized In Accordance With (IAW) FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any tasks or documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Non-emergency work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Independence Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following. No regular work is to be scheduled for the two annual graduation days, which occur in June and July.

1.5.4.1 Government Facility Office Hours: All work shall be performed between 0730 a.m. and 4:00 p.m. Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings.

1.5.4.2 Contractor Support Hours: The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.2.1 Normal Operations: Repair service requested to twelve noon on any day shall have same day response. Service requests made after twelve noon shall have a response as soon as possible and in no case later than the next working day. Requests for services (other than scheduled) shall be made to the Contractor by only the COR.

1.5.4.2.2. Emergency Services: The Contractor shall provide emergency services on an “on call” basis.

(a) The Contractor shall have technicians on call 24 hours per day, 7 days a week, and be capable of providing emergency service on nights, weekends, and holidays.

(b) A technician is to respond and be on site, at the Emergency, within two (2) hours of being called, by the (A)COR and/or Supervisor/Chief Officer of the Carlisle Barracks Fire Department.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Carlisle Barracks and Army Heritage Education Center – Carlisle, Pennsylvania, all travel to and from Carlisle, Pennsylvania shall be at the expense of the contractor.

1.6 Clearance Requirements: Not Applicable

1.7 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes and/or issued identification to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access. This includes when an individual is terminated or at the expiration of their employment or when the contract ends (whether due to expiration, termination, or cancellation).

1.7.1 Background Checks: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.7.2. For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8 Physical Security: The Contractor shall safeguard all government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.)

1.8.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. government-issued access badges shall not be worn outside designated facilities where visible to the general public.

1.8.2 Key (Card) Control: NOTE: All references to keys include key cards. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The Contracting Officer, (A)COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Vendor Points of Contact: The following personnel are considered required by the Government: Contract POC and Alternate POC. The Contractor shall provide a POC who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the POC is absent, shall be provided in writing to the (A)COR at post-award meeting {Deliverable #1}. The POCs shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and shall be available during operating hours listed in PWS 1.5.4.

1.11.2 Personnel Qualifications: All Inspection, Testing, and Maintenance (ITM) work shall be performed by technicians with recognized journeyman or craftsman-level qualifications for fire protection systems as spelled out in Section 1-10.1 under Qualified Personnel in UFC 3-601-02. Proof of NICET certifications and/or Journeyman certifications must be provided at post award meeting. {Deliverable #2} At no time shall personnel with lesser qualifications be allowed to work without proper supervision.

1.11.3 Additional Personnel requirements:

1.11.3.1 Conduct of Personnel: The KO may require the Contractor to remove from the job site, any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents.

1.11.3.2 Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interest of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges.

1.13 Contractor Travel: NOT APPLICABLE

1.14 Other Direct Costs (ODCs): The parts CLIN is limited to invoicing only for parts used, plus possible overhead.

1.15 Data Rights: The Government has unlimited rights to all documents, plans, and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. Any sketches and or pictures that are made are to be destroyed as they are property of the government. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Media Activity and contained at www.dma.mil/Services/Visual-Information/References/Limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained from the government through this contract on any hard copy or digital marketing tools to include its company website. Information shall not be used in a manner that could imply endorsement of an individual, for-profit business, non-profit organization, or any other non-Federal entity (including DoD contractors), product, or service. This applies to both domestic and international users. Endorsement of a non-Federal entity, event, product, service, or enterprise may be neither stated nor implied.

1.18 Non-Disclosure Statements: If Contractor Personnel are inadvertently exposed to classified material, the Contractor personnel will be required to sign a Non-Disclosure Agreement provided by the Government. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): NOT APPLICABLE

1.20 Phase In /Phase Out Period: NOT APPLICABLE

1.21 Safety: The Contractor shall always bear sole responsibility for compliance with Federal, state, and municipal safety and health laws, regulations, and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act. The contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations/ requirements, prevent accidents, and preserve the health and safety of contractor and government personnel. The Contractor shall monitor worksites and operations daily to ensure safe working conditions and continuing compliance. Contractors have the responsibility of responding to any citations issued by Federal or State OSHA officials for violations of applicable standards. These include, but are not limited to:

· 29 CFR 1910, Occupational Safety and Health Standards

· 29 CFR 1926, Safety and Health Regulations for Construction

· DA PAM 382-10 Army Safety and Occupational Health Program Procedures

· EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual

The Post Installation Safety Office (ISO) shall be contacted/ copied on any correspondence that involves items in PWS 1.21 or for discovery of items that impact the safety of personnel and / or properties involved in this contract. They may be reached at:

(Office) 520-673-0534 (Cell) 717-962-6341 or

· usarmy.carlisle.awc.list.installation-safety-office@army.mil

1.21.1 Prevention Plan: The contractor shall provide a Prevention Plan prior to commencement of physical on-site work. The plan must comply with the requirements of EM 385-1-1. The Government will review the contractor’s proposed plan, and the contractor shall promptly resolve any comments arising from government review. Keep and maintain the accepted Prevention Plan documentation at the job site for the duration of the project. {Deliverable #3}. Contractor shall provide the Prevention Plan two weeks prior to work beginning.

1.21.2 Mishap reporting: Contractor shall report all mishaps as outlined in DA Pam 385–10 as well as DA Pam 385-40. This includes but is not limited to:

(1) Injury or occupational illness to on-duty contractors.

(2) Damage to Government furnished material, Government furnished property, or Government furnished equipment provided to a contractor.

(3) Contractor mishaps involving Army property and personnel, the (A)COR will inform the local Safety Occupational Health office of instances where the Contractor has been notified to take immediate action to correct serious or imminent danger conditions.

Contractor will report the mishap on the date of incident. {Deliverable #4}.

1.21.3 Areas of Non-Compliance: During performance of work as outlined in this PWS, the Contractor shall identify and report any fire suppression or detection systems that are NOT in compliance with NFPA codes. {Deliverable #5}.

1.22 Environmental Compliance: Contractor must follow regulations set forth in AR 200-01 (Environmental Protection and Enhancement).

1.22.1 Hazardous Wastes Handling: Hazardous wastes are as defined in 40 CFR 261- Identification and Listing of Hazardous Waste. The Contractor shall be the official waste generator for any hazardous waste generated through performance of this contract unless specified otherwise in this contract. The Contractor shall not store any hazardous waste on this post without obtaining prior permission and related instructions from the contracting officer. In no case, shall the wastes remain on the post after completion of this work. it shall be the Contractor’s responsibility to comply with EPA 40 CFRs 260-265 - Hazardous Waste Management System and Pennsylvania Code 25 regulations concerning hazardous waste generation, storage, treatment, and disposal.

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) “Level I” Training: All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT “Level I” Awareness training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the (A)COR, within five (5) days after completion of training by all employees and subcontractor personnel ({Deliverable #6}). AT “Level I” Awareness training is available at the following website: http://jko.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months.

1.23.2 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the (A)COR. This training shall be completed within 30 days after the contract is awarded or new employees commence contract performance, with the results reported to the (A)COR within five (5) days after completion ({Deliverable #7}).

1.23.3 OPSEC Training: All Contractor employees, including subcontractors, shall complete OPSEC “Level I” training within 30 days of employment under this contract. Verification of the training shall be provided to the (A)COR within five (5) days after completion of the training ({Deliverable #8}). OPSEC “Level I” training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the (A)COR within five (5) days after completion of the training.

1.23.4 Information Assurance (IA) Training: Not Applicable

1.23.5 Personnel Security Clearance Training: Not Applicable

1.23.6 Personally Identifiable Information (PII): Not Applicable

1.23.7 Additional Training Requirements: Contractor shall accomplish any additional training that the DoD, Department of the Army, local commanders may determine necessary for personnel working on military installations or working with military personnel (not to exceed 10 hours of instruction per contract).

1.24 Government Property and Services: NOT APPLICABLE

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Alternate Contracting Officer's Representative (ACOR) – See Contracting Officer’s Representative. Allowed to perform COR tasks in the absence of the COR. Any references to (A)COR should be assumed to mean both unless advised otherwise.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified IAW this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate (A)COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, AR 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

EMERGENCY – Situation that exists that may result in life safety concerns or issues or threat of immediate property deterioration. The EMERGENCY is resolved when that system is returned to full safe, as designed operation. Determination of EMERGENCY will only be made by the KO, (A)COR, or FD POC.

Fire Department POC (FD POC) – Supervising Officer of the Carlisle Barracks Fire Department. Is only empowered to call for Emergency support and make other decisions during Non-Government Facility Office Hours. All actions taken under the orders of the FD POC must still be reported to the A(COR)

Impairment – a condition where a fire protection system or unit or portion thereof is out of order, and the condition can result in the fire protection system or unit not functioning in a fire event.

Government Property – means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Evaluator (QAE) – the Government employee responsible for inspecting Contractor performance. The designated (A)COR will perform this Government function.

Quality Assurance Surveillance Plan (QASP) – means the key government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy objectives. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each objective may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Scheduled Maintenance: The recurring, planned maintenance, identified in the manufacturer’s operation and maintenance manuals, or as identified as a requirement in UFC or NFPA, whichever is more stringent.

Scheduled Maintenance Task: A specific well-defined individual piece of work as shown in any scheduled maintenance task list: for example, replacing gauges; replacing the drive belts on an air compressor; checking oil level on air compressor, lubricating the stem on an OS&Y valve etc.

Unscheduled Maintenance or Repair: Work that is beyond the scope of the contract. Such requirements will only be initiated by the Government in response to a recognized situation that may directly or indirectly affect the Contractors ability to perform against the scope of work and is within the capability of the Contractor to perform such actions.

Workday - The number of hours per day the Contractor provides services IAW the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

UFC Unified Facilities Criteria

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Government will provide an escort where required.

3.2 Facilities: There will be no office or administrative trailer space available for use under this task order. Parking facilities: There is limited parking available for Contractor owned vehicles. The Contractor’s employees shall abide by Government posted regulations.

3.3 Utilities: The Government will make available to the Contractor; electric, water and sanitary sewer services currently existing at the facility.

3.4 Equipment: NOT APPLICABLE

3.5 Materials: NOT APPLICABLE

3.6 Common Access Cards (CAC): NOT APPLICABLE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: NOT APPLICABLE

4.3 Materials: The Contractor shall provide Personal Protective Equipment (PPE) and all tools, including but not limited to: ladders, scissor lifts, boom lifts and materials needed in performance of this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services: The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform Inspection, Testing, and Maintenance (ITM) on fire protection (suppression) and detection systems and ensure appropriate communications with the alarm systems located at Carlisle Barracks, Carlisle, Pennsylvania 17013, (see Technical Exhibits), in accordance with the manufacturer’s recommendations and Unified Facilities Code (UFC) 3-601-02. Corrective / Remedial Maintenance requests require (A)COR approval prior to work being performed.

The Contractor requirement for installation ITM shall be as generally set forth in the current standards of NFPA 13, 13R, 14, 17, 17A, 20, 25, 70, 72, 80, 92, 96,101,105,110,111,204, UFC 3-600-01 & UFC 3-601-2.

CRITERIA: As per Unified Facilities Criteria (UFC) 3-601-02, when in conflict, the task frequencies in the UFC supersede frequencies listed in the National Fire Codes.

Systems and Applications Not Covered: When a specific system is not addressed by UFC 3-601-02 follow national building codes, recognized industry standards and standard engineering practices shall be used.

Links provided below for the listed Standards and ITM Frequency Tables:

· https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-601-02

· https://codesonline.nfpa.org/

5.2 Tasks: Tasks consist of inspection, testing, and maintenance of the systems listed below, using the frequencies listed in their corresponding UFC Tables.

5.2.1 Fire Detection and Alarm Systems: (Section 2-2.2 UFC 3-601-02) The type and frequency of ITM tasks for fire detection and alarm systems depend on whether the system is monitored or not. (Guidance on the tasks is contained in the “Inspection, Testing, and Maintenance” section of NFPA 72). Follow frequency listed for ITM tasks in Table 2-1 of UFC 3-601-02 for all applicable components.

5.2.2 Mass Notification Systems: Follow frequency listed for ITM tasks in Table 2-2 of UFC 3-601-02 for all applicable components. (Guidance on these tasks is contained in the Inspection, Testing and Maintenance section of NFPA 72).

5.2.3 Carbon Monoxide (CO) Detection: Carbon monoxide detectors installed as initiating devices on fire alarm and detection systems are covered in Section 2-2.2 of UFC 3-601-02. Follow frequency listed for ITM tasks in Table 2-3 of UFC 3-601-02. (Guidance on the tasks is contained in the “Inspection, Testing, and Maintenance” section of NFPA 72).

5.2.4 Dry Chemical systems: Automatic initiating devices (for example, heat detectors, smoke detectors) used for system actuation are addressed in Section 2-2.2, “Fire Detection and Alarm Systems.” Follow frequency listed for ITM tasks in Table 2-22 of UFC 3-601-02 for all applicable components. (Technical guidance on these tasks is contained in NFPA 17, Standard for Dry Chemical Extinguishing Systems).

5.2.5 Wet Chemical Systems: Follow frequency listed for ITM tasks in Table 2-23 of UFC 3-601-02 for all applicable components. If applicable, for automatic initiating devices, (e.g. heat detectors, smoke detectors), refer to Section 2-2.2 of UFC 3-601-02, “Fire Detection and Alarm Systems”. (Technical guidance for these tasks is contained in NFPA 17A, Standard for Wet Chemical Extinguishing Systems, & NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations).

5.2.6 Fire Pumps: Follow frequency listed for ITM in Table 2-7 of UFC 3-601-02 for all applicable components. (Technical guidance on these tasks is contained in NFPA 20, Standard for the Installation of Stationary Pumps for Fire Protection, and NFPA 25). Contractors shall ensure fire pumps in buildings with generators shall remain operable during power outages.

5.2.7 Wet Pipe Automatic Sprinkler Systems: Follow frequency listed for ITM tasks in Table 2-10 of UFC 3-601-02 for all applicable components. (Technical guidance on the tasks is contained in NFPA 25)

5.2.8 Dry Pipe Automatic Sprinkler Systems: Follow frequency listed for ITM tasks in Table 2-11 of UFC 3-601-02 for all applicable components. (Technical guidance for the tasks is contained in NFPA 25) Note: KTR must schedule with the (A)COR well in advance to ensure building access to all dry pipe systems “Before the Onset of Freezing Weather” as listed in Table 2-11.

5.2.9 Pre-Action Automatic Sprinkler Systems: Follow frequency listed for ITM tasks in Table 2-13 of UFC 3-601-02 for all applicable components. Detection devices for actuation are addressed in Section 2-2.2 of UFC 3-601-02, “Fire Detection and Alarm Systems. (Technical guidance on these tasks is contained in NFPA 25).

5.2.10 Standpipe Systems: Follow frequency listed for ITM tasks in Table 2-9 of UFC 3-601-02 for all applicable components. (Technical guidance on the tasks is contained in NFPA 14 and NFPA 25).

5.2.11 Backflow Prevention Devices: Follow frequency listed for ITM tasks in Table 2-8 of UFC 3-601-02 for all applicable components. (Technical guidance on the tasks is contained in NFPA 25). * Note not all buildings have test connections for Forward Flow Test requirement at this time. Installation of more test connections is projected.

5.2.12 Emergency Lighting Systems: Emergency lighting systems include individual battery-powered lighting units, central battery-powered units, and standby generator-powered lighting systems. (Technical guidance on the task is contained in NFPA 101, Life Safety Code; NFPA 110, Standard for Emergency and Standby Power Systems; and NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems.) Follow frequency listed for ITM tasks in Table 2-27 in UFC 3-601-02 for all applicable components.

5.2.13 Fire and Smoke Barrier Opening Protection: Detection devices for actuation are addressed in Section 2-2.2 of UFC 3-601-02, “Fire Detection and Alarm Systems.” Electric hold open devices are tested as part of the fire alarm system in Fire Detection and Alarm Systems. (Technical guidance on these tasks is contained in NFPA 80, Standard for Fire Doors and Other Opening Protectives, and NFPA 105, Standard for Smoke Door Assemblies and Other Opening Protectives.) Follow frequency listed for ITM tasks in Table 2-29 in UFC 3-601-02 for all applicable components.

5.2.14 Smoke Control Systems: Detection devices for actuation are addressed in Section 2-2.2 of UFC 3-601-02, “Fire Detection and Alarm Systems.” Technical guidance on these tasks is contained in NFPA 92, Standard for Smoke Control Systems. Follow frequency listed for ITM tasks in Table 2-30 in UFC 3-601-02 for all applicable components.

5.2.15 Heat and Combustion Product Removal / Venting Systems: Technical guidance on these tasks is contained in NFPA 204, Standard for Smoke and Heat Venting. Follow frequency listed for ITM tasks in Table 2-31 in UFC 3-601-02 for all applicable components.

5.2.16 Annual Schedule: The Contractor shall submit an Annual schedule of all services to be performed under scheduled UFC ITM Tables, sorted by the Month service is to be performed, by 30 days prior to work beginning and 30 days prior to subsequent contract years. The Contractor shall identify type of system, type of service, building/location. All services shall be performed during the period on the schedule of services. Work not able to be accomplished due ONLY to Government constraints will be re-performed at a future date, as mutually agreed upon between the Contractor and the (A)COR. {Deliverable #9}

5.2.17 Inspection Report: The Contractor shall maintain a detailed record (scheduled inspection report) of all scheduled maintenance tasks performed on each individual facility and unit. The records shall include dates and times work was started and completed; detailed description of all work performed; listing of supplies and materials used; results of all tests performed; name of lead mechanic; and a description of existing and potential problems and recommended solutions beyond the scope of this work statement. The Contractor shall maintain the original records in a single book or file for each facility and unit and shall email a copy of each report in PDF Format to the (A)COR and FD POC no later than ten (10) workdays from completion of each scheduled maintenance task or service. {Deliverable # 10}

5.2.18 System Impairment or Out of Service Tagging: System ITM technicians must physically mark any impaired / out-of-service fire protection feature using a red tag as per UFC 3-601-02 and NFPA 25-15.3 (Annex G2(D) Sample Impairment Tag). {Deliverable #10} Impairments and critical deficiencies must be brought to the attention of the (A)COR, FD POC, and ISO immediately. This includes abnormal pressure losses noted during main drain tests as specified in UFC 3-601-02.

5.2.19 Upgrade Requirements / Future Growth: The Contractor shall be responsible for ensuring that upgrade requirements are submitted to the (A)COR in a timely manner. These upgrades may be driven to reflect code changes or to recommend updating aging or failing systems or to ensure full coverage caused by building renovation or change of occupancy requirements. The Government will make the determination as to implementation of these recommendations and the method of implementation. NO WORK SHALL BEGIN ON THESE PROJECTS UNTIL FUNDING IS PROVIDED VIA EITHER THE CONTRACT OR MODIFICATION.

5.2.20 System Drawings and Documentation: The Contractor shall indicate any changes to system component items on existing drawings and shall provide the government with revised prints. They shall be formatted in current versions of Auto-CAD and PDF, to be retained by the DPW and Fire Dept. The Contractor shall maintain no rights to these prints. {Deliverable #12}

5.2.21 Remedial / Corrective Maintenance: The (A)COR will evaluate remedial maintenance and repair service requests. The (A)COR verify with the KO that funds are available prior to repairs being made by Contractor. Contractor shall notify the (A)COR that the repairs are completed on the day of completion. Completed repair reports shall list parts, materials and labor hours used to make repair. Repair reports shall be provided to the (A)COR within ten (10) days of repair. The government shall pay for labor and parts for repairs, no profit.

{Deliverable #13}

5.2.22 Emergency Maintenance: Shall be IAW section 1.5.4.2 in the PWS. The Contractor shall have technicians on call 24 hours per day, 7 days a week, and be capable of providing emergency service on nights, weekends, and holidays. A technician is to respond and be at the site of the Emergency within two (2) hours of being called by the (A)COR and/or FD POC.

The Contractor shall inform the (A)COR and/or FD POC as to the issue and what is required to remedy the repair. The government shall pay for labor and parts for repairs, no profit.

5.2.22.1 Post-Emergency Actions: Invoice shall be provided to (A)COR no more than one (1) week after repair completion {Deliverable #14}. Contractor shall notify the (A)COR that the repairs are completed on the day of completion. Completed repair reports shall list parts, materials and labor hours used to make repair. Repair reports shall be provided to the (A)COR within ten (10) days of repair. {Deliverable #15}

5.3 Service Contract Reporting NOT APPLICABLE

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.